The Florida Senate
BILL ANALYSIS AND FISCAL IMPACT STATEMENT
(This document is based on the provisions contained in the legislation as of the latest date listed below.)
Prepared By: The Professional Staff of the Appropriations Subcommittee on Agriculture, Environment, and General
Government
BILL: PCS/CS/SB 1152 (169628)
INTRODUCER: Appropriations Subcommittee on Agriculture, Environment, and General Government;
Governmental Oversight and Accountability Committee; and Senator Brandes
SUBJECT: Fleet Management
DATE: April 12, 2021 REVISED:
ANALYST STAFF DIRECTOR REFERENCE ACTION
1. Candelaria McVaney GO Fav/CS
2. Davis Betta AEG Recommend: Fav/CS
3. AP
Please see Section IX. for Additional Information:
COMMITTEE SUBSTITUTE - Substantial Changes
I. Summary:
PCS/CS/SB 1152 requires the Department of Management Services (DMS) to prepare an
inventory of all state-owned motor vehicles, maintenance facilities, and fuel depots. The
inventory must be submitted to the Governor, President of the Senate, and Speaker of the House
of Representatives by December 31, 2021.
The bill requires the DMS to create, administer, and maintain a centralized management system
for the fleet of state-owned motor vehicles, maintenance facilities, and fuel depots. The DMS is
also required to consolidate under a centralized system the management of existing motor
vehicles, maintenance facilities, fuel depots, and any full-time equivalent and other personal
services positions associated with state-owned maintenance facilities and fuel depots.
Each state agency and state university must provide information to the DMS necessary for
consolidating the management of existing vehicles, maintenance facilities, fuel depots, and
personnel under the centralized system.
The bill requires the DMS to contract with a vendor or contractor for privatizing the centralized
management and operation of the state-owned motor vehicle fleet, motor vehicle acquisitions,
maintenance facilities, and fuel depots. Data related to the contract must be stored in at least one
common format approved by the DMS, and remains DMS property. In addition, the bill specifies
BILL: PCS/CS/SB 1152 (169628) Page 2
that any vehicle-monitoring hardware installed in a state-owned motor vehicle must be
commercially available and may not be proprietary to the vendor or contractor.
The bill has an indeterminate, likely significant, negative fiscal impact on state expenditures. The
DMS will incur indeterminate costs associated with creating and maintaining the centralized
system, along with the process of privatizing with a vendor or contractor.
The bill takes effect upon becoming a law.
II. Present Situation:
Acquisition, Assignment, and Use of Motor Vehicles and Watercraft
The DMS has the authority to adopt and enforce rules for the efficient and safe use, operation,
maintenance, repair, disposal, and replacement of all state-owned or state-leased aircraft,
watercraft, and motor vehicles assigned.1 Rules 60B-1.001–1.013 of the Florida Administrative
Code, provide for the acquisition, assignment, and use of motor vehicles owned by the state.2
No state agency can purchase, lease, or acquire any motor vehicle, watercraft, or aircraft of any
type unless prior approval from the DMS. The DMS approval is not required for the short-term
lease of motor vehicles by state agencies.3 Special authorization, with approval from the DMS, is
given to the Department of Children and Families, the Agency for Persons with Disabilities, the
Department of Health, the Department of Juvenile Justice, and the Department of Corrections to
secure motor vehicles for use at residential facilities, centers, and county health departments.4
All state-owned or leased vehicles will be assigned to and operated in conformance with the
regulations pertaining to one of the following classes of assignment:
 Class A – Pool assignment.5
 Class B – Limited use assignment.6
 Class C – Special assignment.7
Except when otherwise specifically authorized by law, all state-owned vehicles are required to
carry an official state license plate.8
1
Section 287.16(6), F.S. establishes rulemaking authority for the Department of Management Services (DMS).
2
Fla. Admin. Code R. 60B-1.001 – 60B-1.013.
3
Section 287.15, F.S.
4
Section 287.155, F.S.
5
Fla. Admin. Code R. 60B-1.006, defines “pool vehicle assignment” to mean vehicles which are centrally controlled and
made available for specific trips and returned to the pool upon completion of the trips.
6
Fla. Admin. Code R. 60B-1.007, defines “limited use assignment” to mean state-owned or leased passenger vehicles
required by an employee or position to conduct official state business and which are required for use 15 or more work days
per month but do not meet special use assignment use classification.
7
Fla. Admin. Code R. 60B-1.008, defines “special assignment” to mean vehicles which are state-owned or leased vehicles
and are: 1) officially authorized as a prerequisite by the DMS, 2) required by an employee after normal duty hours to perform
duties of the position to which he is assigned, or 3) assigned to an employee whose home is his official base of operation
8
Fla. Admin. Code R. 60B-1.005.
BILL: PCS/CS/SB 1152 (169628) Page 3
Bureau of Fleet Management and Federal Property Assistance
The Bureau of Fleet Management (bureau) within the DMS provides oversight responsibility for
the state’s fleet of motor vehicles and mobile equipment, along with the federal surplus property
program. The bureau’s programs include fleet management, federal property assistance, and
aircraft operations.9
The bureau oversees fleet management, which manages the purchase, operation, maintenance,
and disposal of the state’s fleet of motor vehicles and watercraft. The state’s fleet currently
includes approximately 25,000 assets of 30 agencies.10 The fleet includes automobiles, light
trucks, heavy trucks, aircraft, construction and industrial equipment, trailers, tractors,
motorcycles, all-terrain vehicles, boats, airboats, and boat engines. The bureau is responsible for
four areas of fleet management which include: the purchase of mobile equipment, the fleet
information management system (FIMS), the disposal of mobile equipment, and the surplus state
vehicles and equipment auctions.11
The FIMS is used to provide management and cost information required to effectively manage
the state’s fleet. The FIMS also provides accountability of equipment use and expenditures. The
FIMS requires agencies to keep records and provide reports regarding the effective use,
operation, maintenance, repair, and replacement of motor vehicles.12 The FIMS also assures the
safe use of motor vehicles and they are used solely for state business.13 The FIMS does not
account for maintenance facilities and fuel depots.
State Agency Fleets
Table 1 provides the total fleet count by state agency.
Table 1. Agency Fleets
Agency Total Fleet
Count
Agriculture and Consumer Services 4,573
Agency for Health Care Administration 1
Agency for Persons with Disabilities 242
Business and Professional Regulation 538
Citrus Commission 1
9
DMS, Fleet Management and Federal Property Assistance, available at
https://www.dms.myflorida.com/business_operations/fleet_management_and_federal_property_assistance (last visited
Mar. 15, 2021).
10
DMS, Fleet Management, available at
https://www.dms.myflorida.com/business_operations/fleet_management_and_federal_property_assistance/fleet_management
(last visited Mar. 15, 2021).
11
Id.
12
DMS, The Fleet Information Management System, available at
https://www.dms.myflorida.com/business_operations/fleet_management_and_federal_property_assistance/fleet_management
/fleet_information_management_system_fims, (last visited Mar. 15, 2021).
13
DMS, Fleet Management, available at
https://www.dms.myflorida.com/business_operations/fleet_management_and_federal_property_assistance/fleet_management
(last visited Mar. 15, 2021).
BILL: PCS/CS/SB 1152 (169628) Page 4
Agency Total Fleet
Count
Children and Families 481
Economic Opportunities 7
Environmental Protection 1,451
Financial Services 590
Juvenile Justice 526
Law Enforcement 745
Military Affairs 104
Management Services 62
Education 43
Health 416
Lottery 228
Revenue 15
State 25
Transportation 4,484
Veterans’ Affairs 23
Executive Office of the Governor 54
Florida Commission on Offender Review 2
Corrections 2,956
Fish and Wildlife Conservation Commission 2,965
Highway Safety and Motor Vehicles 2,891
Justice Administration Commission 602
Office of the Attorney General 115
Public Service Commission 22
School for the Deaf and Blind 43
TOTALS 24,20514
Business Case for Outsourcing Projects
Section 287.0571(4)., F.S., provides that an agency should complete a business case for any
outsourcing projects that have an expected cost in excess of $10 million within a single fiscal
year. The business case should be available for solicitation and must include all of the following:
 A detailed description of the service or activity for which the outsourcing is proposed.
 A description and analysis of the state agency’s current performance, based on existing
performance metrics if the state agency is currently performing the service or activity.
 The goals desired to be achieved through the proposed outsourcing and the rationale for such
goals.
 A citation to the existing or proposed legal authority for outsourcing and the rationale for
such goals.
 A description of available options for achieving the goals. If state employees are currently
performing the service or activity, at least one option involving maintaining state provision of
the service or activity must be included.
14
Information contained in Fleet Information Management System (FIMS) report provided by the DMS (Mar. 7, 2021).
BILL: PCS/CS/SB 1152 (169628) Page 5
 An analysis of the advantages and disadvantages of each option, including, at a minimum,
potential performance improvements and risks.
 A description of the current market for the contractual services that are under consideration
for outsourcing.
 A cost-benefit analysis documenting the direct and indirect specific baseline costs, savings,
and qualitative and quantitative benefits involved in or resulting from the implementation of
the recommended option or options.
 A description of differences among current state agency policies and processes and, as
appropriate, a discussion of options for or a plan to standardize, consolidate, or revise current
policies and processes, if any, to reduce the customization of any proposed solution that
would otherwise be required.
 A description of the specific performance standards that must, at a minimum, be met to
ensure adequate performance.
 The projected timeframe for key events from the beginning of the procurement process
through the expiration of a contract.
 A plan to ensure compliance with the public records law.
 A specific and feasible contingency plan addressing contractor nonperformance and a
description of the tasks involved in and costs required for its implementation.
 A state agency’s transition plan for addressing changes in the number of agency personnel,
affected business processes, employee transition issues, and communication with affected
stakeholders, such as agency clients and the public. The transition plan must contain a
reemployment and retraining assistance plan for employees who are not retained by the state
agency or employed by the contractor.
 A plan for ensuring access by persons with disabilities in compliance with applicable state
and federal law.15
Business cases to outsource should be evaluated for feasibility, cost-effectiveness, and efficiency
before a state agency proceeds with any outsourcing of services.16
III. Effect of Proposed Changes:
Section 1 requires the DMS to prepare an inventory of all state-owned motor vehicles,
maintenance facilities, and fuel depots. The DMS is required to submit the inventory to the
Governor, President of the Senate, and the Speaker of the House of Representatives by
December 31, 2021.
The section provides the inventory to, at a minimum, provide all of the following information:
 The entity of ownership of all state-owned motor vehicles, maintenance facilities, and fuel
depots.
 The entity of possession of all state-owned motor vehicles, maintenance facilities, and fuel
depots.
 The estimated annual operating and other costs of all state-owned motor vehicles,
maintenance facilities, and fuel depots.
15
Section 287.0571(4)(a)-(o), F.S.
16
Section 287.0571(2), F.S.
BILL: PCS/CS/SB 1152 (169628) Page 6
 The number of full-time equivalent and other personal services positions assigned to operate
and maintain each state-owned maintenance facility and fuel depot.
 The physical address for the location of all state-owned motor vehicles, maintenance
facilities, and fuel depots.
Each state agency and state university must provide any information requested by the DMS
necessary for the completion of the inventory.
Section 2 requires the DMS to create, administer, and maintain a centralized management
system for the fleet of state-owned motor vehicles, maintenance facilities, and fuel depots. The
DMS is also required to consolidate under a centralized management system the existing motor
vehicles, maintenance facilities, fuel depots, and any full-time equivalent and other personal
services positions assigned to operate and maintain each state-owned maintenance facility and
fuel depot. Each state agency and state university must provide any information requested by the
DMS that is necessary for consolidating under the centralized system.
Section 3 requires the DMS to contract with a vendor or contractor for privatizing the centralized
management and operation of the state-owned motor vehicle fleet, motor vehicle acquisitions,
maintenance facilities, and fuel depots. Any data that relates to the contract must be stored in at
least one common format approved by the DMS, and the data remains the property of the DMS.
Any vehicle-monitoring hardware installed in a state-owned motor vehicle must be commercially
available and may not be proprietary to the vendor or contractor.
Section 4 provides that the act will take effect upon becoming a law.
IV. Constitutional Issues:
A.