September 16, 2024
The Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Subject: Contract No. AGR-24-30000186 with Bolana Capitol Enterprises, Inc. for
Facility Cleaning and Janitorial Services
Dear Chairman Mendelson:
Pursuant to D.C. Code §§ 1-204.51 and 2-352.02(a), enclosed for consideration and
approval by the Council of the District of Columbia is the exercise of Option Year One of
the subject contract with Bolana Capitol Enterprises, Inc. The proposed period of
performance is from October 1, 2024 to September 30, 2025. The dollar value of the
proposed Option Year One is a not-to-exceed amount of $1,154,796.00.
The purpose of this contract is to provide facility cleaning and janitorial services at the
Entertainment and Sports Arena, the Fields at RFK, and the DC Armory. A full Option
Year summary is provided.
As always, I am available to discuss any questions you may have.
Sincerely,
Angie M. Gates
President and Chief Executive Officer
copy: Andrea Lennon, Senior Director, Contracts and Procurement Services, Events DC
Nicole B. Jackson, Esq., General Counsel, Events DC
Enclosures
CONTRACT SUMMARY
BOLANA CAPITOL ENTERPRISES, INC.
FACILITY CLEANING AND JANITORIAL SERVICES
(A) The contract number, proposed contractor, contract amount, unit and method of
compensation, contract term, type of contract and source selection method.
Contract Number: AGR-24-30000186
Proposed Contractor: Bolana Capitol Enterprises, Inc. (“Bolana”)
Contract Amount: Not-to-exceed $1,154,796.00
Unit/Method of Compensation: Fixed Hourly Rates
Contract Term: October 1, 2024 - September 30, 2025 (Exercise of
Option Year One)
Contract Type: Services Contract
Source Selection Method: Request for Proposal
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
AGR-24-30000186 was awarded to Bolana in 2023 for Bolana to provide facility cleaning and
janitorial services at the Entertainment and Sports Arena (“ESA”), the Fields at RFK, and the DC
Armory on an as needed basis. Bolana provides daily facility cleaning and janitorial services at
the ESA (inclusive of both the arena and the training facility spaces that are occupied by
Monumental Sports and Entertainment), the RFK Fields and the DC Armory. In addition, Bolana
provides cleaning and janitorial services for all ESA events to ensure that the event areas are
cleaned prior to, during, and after each event, and window cleanings, twice per year. The Base
Term (July 30, 2024 through September 30, 2024) was awarded for partial term at a not-to-exceed
(NTE) amount of $250,000.00. The NTE amount for Option Year One is $1,154,796.00 as
detailed below:
Cleaning Category Amount
Events DC Areas (ESA, RFK Fields, DC Armory) $349,176.00
Monumental Areas (Practice Court/Office Spaces) $273,720.00
Event Cleaning for up to 25 Monumental events and 10 Events DC events $226,030.00
per year @ $6,458 per event (1,000 – 2,500 attendees)
Event Cleaning for up to 25 Monumental events and 10 Events DC $255,570.00
produced/promoted events per year @ $7,302 per event (more than 2,500
attendees)
Window Cleaning per year @ $7,650 (2 cleanings per year) $15,300.00
Contingency (for additional event cleaning, snow removal and/or window $35,000.00
cleaning)
Total $1,154,796.00
1
(C) A certification that the Citywide Clean Hands database indicates that the proposed
contractor is current with its District taxes.
Bolana is current with its tax obligations. See Tab 3.
(D) A certification that the proposed contract is within the appropriated budget authority for
the agency for the fiscal year and is consistent with the financial plan and budget adopted
in accordance with §§ 47-392.01 and 47-392.02.
Events DC’s budget is separate from the financial plan and budget adopted by the District of
Columbia in accordance with D.C. Code §§ 47-392.01 and 47-392.02. Pursuant to Public Law
No. 105-227, Congress has exempted Events DC from the appropriation requirement set forth in
Section 446 of the Home Rule Act (Public Law No 105-227, 1122 Stat. 1515) (August 12, 1998).
Events DC’s Fiscal Year 2025 budget was adopted by its Board of Directors on March 6, 2024.
By signature below, Events DC’s Chief Financial Officer certifies that funding for Option Year
One of the contract is consistent with Events DC’s approved Fiscal Year 2025 budget.
Submitted on behalf of the Authority by:
President and General Counsel
Chief Executive Officer
Angie M. Gate s Nicole B. Jackson, Esq.
Chief Financial Officer
Henry W. Mosley, CPA
2
Government of the District of Columbia
Office of the Chief Financial Officer 1101 4th Street, SW
Office of Tax and Revenue Washington, DC 20024
Date of Notice: September 13, 2024 Notice Number: L0012575803
BOLANA CAPITOL ENTERPRISES, INC. FEIN: **-***7216
4922 NANNIE HELEN BURROUGHS AVE NE Case ID: 16985414
WASHINGTON DC 20019-5470
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
CO
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
PY
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Authorized By Melinda Jenkins
Branch Chief, Collection and Enforcement Administration
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
MEMORAND UM
TO: Jennifer Budoff
Budget Director
Council of the District of Columbia
FROM: Henry W. Mosley, CPA
Chief Financial Officer
DATE: September 16, 2024
SUBJECT: Funding Certification for Option Year One of Contract No. AGR-24-
30000186 with Bolana Capitol Enterprises, Inc. for Facility Cleaning and
Janitorial Services
The purpose of this memorandum is to provide funding certification for Option Year One
of Events DC’s contract with Bolana Capitol Enterprises, Inc. (Contract No. AGR-24-
30000186) for facility cleaning and janitorial services at the Entertainment and Sports
Arena, the Fields at RFK, and the DC Armory.
On behalf of Events DC, it is my certification that the not-to-exceed contract amount of
$1,154,796.00 for Option Year One is included in Events DC’s approved fiscal year 2025
budget.
Please feel free to contact me if you have any questions.
copy: Angie M. Gates, President and Chief Executive Officer, Events DC
Nicole B. Jackson, Esq., General Counsel, Events DC
MEMORANDUM
TO: Angie M. Gates
President and Chief Executive Officer
FROM: Nicole B. Jackson, Esq.
General Counsel
DATE: September 16, 2024
SUBJECT: Certification of Legal Sufficiency for Option Year One of Contract No.
AGR-24-30000186 with Bolana Capitol Enterprises, Inc. for Facility
Cleaning and Janitorial Services
I. Description of Proposed Option Year
Events DC proposes to exercise Option Year One of Contract No. AGR-24-30000186
(“Contract”) with Bolana Capitol Enterprises, Inc. to provide facility cleaning and
janitorial services on an as needed basis at the Entertainment and Sports Arena, the Fields
at RFK, and the DC Armory.
II. Procurement Overview
The Chief Contracting Officer has determined that: (i) the exercise of Option Year One of
the Contract is in the best interest of Events DC; (ii) the total amount for Option Year One
of the Contract is not-to-exceed $1,154,796.00; and (iii) the requirements covered by the
Contract fulfill an existing need for Events DC. Based on the foregoing, the Chief
Contracting Officer proposes to exercise Option Year One of the Contract.
III. Legal Review
The Office of the General Counsel has reviewed the proposed Option Year One Contract
modification and finds it to be legally sufficient.
The Contract package includes:
1. Council Transmittal Letter;
2. Contract Option Year Summary;
3. Tax Compliance Certifications;
4. Certification of Funding Availability;
5. Certification of Legal Sufficiency;
6. Events DC Board of Directors Resolution; and
7. Modification to Exercise Option Year One (vendor signed only).
The exercise of Option Year One of the Contract requires District of Columbia Council
approval.
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MODIFICATION #2
CONTRACT #AGR-24-30000186
“Facility Cleaning and Janitorial Services”
Modification No. 2 - The purpose of this Modification is to exercise Option Year One and amend
the Submission of Invoices section of the contract for Facility Cleaning and Janitorial Services
(the “Contract”) entered into by the Washington Convention and Sports Authority t/a Events DC
and Bolana Capitol Enterprise, Inc. More specifically, the Contract is modified as follows:
1. Option Year One of the Contract shall be for the period of October 1, 2024 – September
30, 2025 at the not-to-exceed amount of $1,154,796.00.
2. Section E.4 Submission of Invoices is struck in its entirety and supplanted with the
following:
E.4 SUBMISSION OF INVOICES
An invoice shall be paid upon acceptance by Events DC as a proper invoice. Prior
to submission of an invoice, the Contractor shall certify each invoice for accuracy
and correctness.
A proper invoice shall contain:
a. The name, address, e-mail, and telephone number of the Contractor and
point of contact;
b. The Contract number and Purchase Order number;
c. Contract or Purchase Order Value;
d. The period during which the Services and/or Work were provided
(“Billing Period”);
e. The cost of the Services and/or Work and tasks performed during the
Billing Period;
f. A uniquely assigned invoice number;
g. The invoice date;
h. A description of the Services and/or Work provided during the Billing
Period per the Purchase Order (and for Fixed Price Contracts, ensure that
you are billing based on the line item on your Purchase Order);
i. The correct invoice amount;
j. The invoice should include a column for Current Invoice Billing and
Cumulative Invoice Billing;
k. The signature of an authorized official of the Contractor; and
Modification #2
l. When applicable, invoices shall include the following supporting
documentation:
i. For Labor Hour and Time and Materials Contracts, provide
timesheets or a Labor Hour report that includes the
employee’s name, job category, labor rate, total hours
worked and the Billing Period.
ii. For Goods Contracts, provide a packing slip if possible or
quote/estimate.
iii. For Contracts with Third Party or Pass Through Costs, please
include documentation for the costs of any purchases whether
goods and/or services.
Each invoice must be a standard typed original invoice on Contractor letterhead.
Events DC will not make payment based on statements, quotations, service
contracts, letters of intent, or memoranda of understanding or other non-invoice
documents.
Once received by Events DC, all Contractor invoices will be reviewed and signed
by the COTR as verification that the Services and/or Work have been provided as
set forth on the invoice and in accordance with the Contract. Invoices that contain
incorrect amounts must be revised and resubmitted.
Inquiries relative to payment(s) should be directed to Events DC’s Accounts
Payable Office via e-mail at: invoices@eventsdc.com.
ALL OTHER TERMS AND CONDITIONS SHALL REMAIN UNCHANGED
IN WITNESS WHEREOF, the undersigned parties have caused this Modification to be
signed by their duly authorized agents.
Bolana Capitol Enterprise, Inc.