August 17, 2023
Honorable Phil Mendelson
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202ofthe Procurement Practices Reform Act 2010 (D.C. Official Code § 2-
352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification M008 to Contract No. CW91987 with Conduent State Healthcare, LLC.
(“Conduent”), to exercise option year two of the contract in the not-to-exceed amount of
$26,640,000. The period of performance is from October 1, 2023, to September 30, 2024.
Under the proposed modification, Conduent shall continue to provide operations and maintenance
for the District’s Medicaid Management Information System.
1 am available to discuss any questions you may have regarding the proposed modification. In
order to facilitate a response to any questions you may have, please have yourstaff contact Marc
Scott, Chief Operating Officerofthe Office of Contracting and Procurement, at (202) 724-8759.
I look forward to the Council’s favorable considerationof this proposed modification.
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c-3), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(A) Contract Number: CW91987
Proposed Contractor: Conduent State Healthcare, LLC.
Contract Amount (Option Period Two): Not-to-exceed (NTE) $26,640,000
Term of Contract: October 1, 2023, to September 30, 2024
Type of Contract: Firm Fixed Unit Price with a Cost Reimbursable Component
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Base Period Amount: NTE $26,940,539
(October 16, 2021, to September 30, 2022)
Council Approval CA24-0291
Option Period One Amount: NTE $26,640,000
(October 1, 2022, to September 30, 2023)
Council Approval CA24-0654
Option Period Two Amount: NTE $26,640,000
Explanation of difference from base period (if applicable):
The amount for option period two is less that the base period due to the Contractor being required to
perform additional requirements, and at increased level of effort during the base period than the
subsequent option periods.
(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
On July 17, 2023, the Citywide Clean Hands database certified that the Contractor is current with its
(D) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Department of Health Care Finance Agency Fiscal Officer certified that funding in the amount
of $26,640,000 is available to support the contract for the Medicaid management information
Government of the District of Columbia
Office of the Chief Financial Officer 1101 4th Street, SW
Office of Tax and Revenue Washington, DC 20024
Date of Notice: July 17, 2023 Notice Number: L0009782640
CONDUENT STATE HEALTHCARE, LLC FEIN: **-***9287
100 CAMPUS DRIVE SUITE 200 EAST Case ID: 1576539
FLORHAM PARK NJ 07932
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Authorized By Melinda Jenkins
Branch Chief, Collection and Enforcement Administration
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Department of Health Care Finance
Office of the Chief Financial Officer
TO: Nancy Hapeman
Interim Chief Procurement Officer
Office of Contracting and Procurement
THRU: Delicia V. Moore
Associate Chief Financial Officer
Human Support Services Cluster
FROM: Darrin Shaffer
Agency Fiscal Officer
Department of Health Care Finance
DATE: July 20, 2023
SUBJECT: MMIS Contract - (Conduent State Healthcare LLC) CW91987
The Office of the Chief Financial Officer hereby certifies that the sum of $26,640,000.00 is included in the
District’s Local Budget and Financial Plan for Fiscal Year 2024 to fund the costs associated with the Department
of Health Care Finance’s (DHCF) contract with Conduent State Healthcare LLC for the Medicaid Management
Information Systems (MMIS) for the District of Columbia Medicaid Program. This certification supports the
Conduent State Healthcare LLC contract for the Option Period Two during the period from October 1, 2023
through September 30, 2024. The fund allocation is as follows:
Vendor: Conduent State Healthcare LLC Contract Number: CW91987
Fiscal Year 2024 Funding: 10/01/23 - 09/30/24
Agency DIFS Fund DIFS Program DIFS Account Amount
HT0 1010001 70261 700087 7132001 6,660,000.00
HT0 4025002 70261 700087 7132001 19,980,000.00
FY 2024 Contract Total $26,640,000.00
Upon approval of the District’s Local Budget and Financial Plan by the Council and the Mayor and
completion of the thirty-day Congressional layover, funds will be sufficient to pay for fees and costs
associated with the contract. There is no fiscal impact associated with the contract.
Should you have any questions, please contact me at (202) 442-9079.
441 4th Street, N.W., Suite 960N, Washington, D.C. 20001 (202) 442-5988 FAX (202) 478-1373
1. Contract Number Page of Pages
CW91987 1 2
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
M008 October 1, 2023 MMIS Core
6. Issued by: Code 7. Administered by (If other than line 6)
OFFICE OF CONTRACTING AND PROCUREMENT DEPARTMENT OF HEALTH CARE FINANCE
441 4th Street NW, Suite 330S 441 4th Street, NW, Suite 900S
Washington, DC 20001 Washington, DC 20001
8. Name and Address of Contractor (No. street, city, county, 9A. Amendment of Solicitation No.
state and zip code)
9B. Dated (See Item 11)
Conduent State Healthcare LLC 10A. Modification of Contract/Order No.
100 Campus Drive
Suite 200E X CW91987
Florham Park, NJ 07932-1020
10B. Dated (See Item 13)
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15, and returning __________ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer
submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO
BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION
OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or
telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACT/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Contract Modifications
X The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.2.
C. This supplemental agreement is entered into pursuant to authority of:
D. Other (Specify type of modification and authority)
E. IMPORTANT: Contractor is not is required to sign this document.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
Contract No. CW91987 is hereby modified as follows:
A. To exercise Option Period Two for the period of performance from October 01, 2023, through September 30, 2024
in the amount not-to-exceed $26,640,000.
B. Attachment A: Option Period Two Price Schedule.
All other terms and conditions remain unchanged
Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
15B. Name of Contractor 15C. Date Signed 16B. District of Columbia 16C. Date Signed
(Signature of person authorized to sign) (Signature of Contracting Officer)
Option Year Two
Contract No.: CW91987
Contractor: Conduent State Healthcare, LLC
Caption: Medicaid Management Information System (MMIS)
B.3.3 Option Period Two (October 1, 2023-September 30, 2024)
CLIN Item Description Fixed Price
2001 MMIS Operations and Maintenance (C.5.21) $25,282,981.00
2002 Nursing Facility Pricing Project (PMD) (C.5.63) $689,697.00
2003 1095B Individual $285,222.00
2004 1095B System Updates $298,100.00
B.3.3.1 Cost Reimbursement
Not to Exceed
CLIN Item Description
Postage – not-to-exceed monthly amount is $7000. The monthly
production charge for original and/or corrected 1095B is 0.289 each.
Postage cost is $0.53 and subject to increases. Funds not used within the
fiscal year shall be de-obligated by DHCF on or before September 30th
each fiscal year.
Sub-total NTE $84,000.00
Grand Total for Option Period Two $26,640,000.00