MURIEL BOWSER
MAYOR
March 18, 2021
The Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code 1-
204.51) and the Procurement Practices Reform Act (D.C. Official Code 2-351.01 et seq.),
enclosed for consideration and approval by the Councilofthe District of Columbia is proposed
Modification No. M0001 to Contract No. CW77923 with Avid Systems, LLC to exercise option
year one in the amountof $1,691,676.00. The period of performance is from March 30, 2021 to
March 29, 2022.
Under the proposed modification, Avid Systems, LLC shall provide training on, as well as
maintenance and support to, the Offender Management System.
1am available to discuss any questions you have regarding the proposed contract. In order to
facilitate a response to any questions you may have, please have yourstaff contact Marc Scott,
Chief Operating Officer of the Office of Contracting and Procurement, at (202) 724-8759.
I look forward to the Councils favorable consideration of this contract.
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code 2-352.02(c-3), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
OPTIONS
(A) Contract Number: CW77923
Proposed Contractor: Avid Systems, LLC
Contract Amount (Option Amount): $1,691,676.00
Term of Contract: March 30, 2021 through March 29, 2022
Type of Contract: Firm Fixed Price
(B) Identifying number of the underlying contract, including the identifiers assigned to the underlying
contract by the Council for the base period and any subsequent option periods:
Base Period Amount: $4,879,897.00
Period of Performance: March 30, 2020 through March 29, 2021
(Legislation Number CA 23-0468)
Option Year One Amount: $1,691,676.00
Period of Performance: March 30, 2021 through March 29, 2022
Option Year Two Amount: $792,086.00
Period of Performance: March 30, 2022 through March 29, 2023
Option Year Three Amount: $792,086.00
Period of Performance: March 30, 2023 through March 29, 2024
Option Year Four Amount: $792,086.00
Period of Performance: March 30, 2024 through March 29, 2025
(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is current
with its District taxes. If the Citywide Clean Hands Database indicates that the proposed contractor is
not current with its District taxes, either: (1) a certification that the contractor has worked out and is
current with a payment schedule approved by the District; or (2) a certification that the contractor
1
will be current with its District taxes after the District recovers any outstanding debt as provided
under D.C. Official Code 2-353.01(b):
According to the Citywide Clean Hands system, the contractor in in compliance as of January 11, 2021.
(D) A statement that the proposed contract is within the appropriated budget authority for the agency
for the fiscal year and is consistent with the financial plan and budget adopted in accordance with D.C.
Official Code 47-392.01 and 47-392.02:
The Agencys Fiscal Officer has provided a funding certification to certify that funding is available.
2
 Government of the District of Columbia
Office of the Chief Financial Officer 1101 4th Street, SW
Office of Tax and Revenue Washington, DC 20024
Date of Notice: January 11, 2021 Notice Number: L0004614669
AVID SYSTEMS, LLC FEIN: **-***0233
1420 N ST NW STE 102 Case ID: 665722
WASHINGTON DC 20005-2876
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
CO
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE 47-2862 (2006)
PY
47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Authorized By Marc Aronin
Chief, Collection Division
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
Validate a Certificate of Clean Hands hyperlink under the Clean Hands section.
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE ASSOCIATE CHIEF FINANCIAL OFFICER
PUBLIC SAFETY & JUSTICE CLUSTER
MEMORANDUM
TO: George A. Schutter, Chief Procurement Officer
Office of Contracting and Procurement
FROM: Anthony Norman, Agency Fiscal Officer
Public Safety and Justice Cluster
THRU: David Garner, Associate Chief Financial Officer
Public Safety and Justice Cluster
DATE: February 25, 2021
SUBJECT: Certification of Capital Funding Availability for Offender Management System-
Contract #CW77923
The Office of the Chief Financial Officer (OCFO) certifies funding in the Department of
Corrections capital budget in the amount of $1,691,676.00 for the Offender Management System
(OMS) Option Year 1, within the period of March 30, 2021 through March 29, 2022 is available
for FY 21.
Future orders above the funds available are contingent upon the identification of additional
funding.
If you have any questions concerning this certification, please contact Michael Bey, Sr. Budget
Analyst at (202) 671-2140.
Attachment
cc: Quincy L. Booth, Director, Department of Corrections
1100 Fourth Street, N.W. SUITE E730 WASHINGTON, D.C. 20024
 1. Contract Number Page of Pages
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT CW77923 1 2
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
Offender Management
M0001 March 30, 2021
System (OMS)
6. Issued by: Code 7. Administered by (If other than line 6)
Office of Contracting and Procurement Department of Corrections
Information Technology Group 1100 4th Street, SW
441 4th Street, N.W., Suite 330 South Washington, DC 200
Washington, D.C. 20001
8. Name and Address of Contractor (No. street, city, county, state and zip code) 9A. Amendment of Solicitation No.
Avid Systems, LLC Doc350609
1420 N Street NE, Suite 300
9B. Dated (See Item 11)
Washington, DC
POC: Caesar Otieno 10A. Modification of Contractor/Order No.
Telephone: (202) CW77923
X
Email: caesar@avidsystems.com
10B. Dated (See Item 13)
Code Facility 3/30/2020
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15 and returning one (1) copy of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or
(c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT
THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by
virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Section 3601.2(b)
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
X B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of: 27 DCMR 3601.3 (a)
C. This supplemental agreement is entered into pursuant to authority of: 27 DCMR 3601.2
D. Other (Specify type of modification and authority) : 27 DCMR 2005.1
E. IMPORTANT: Contractor is not is required to sign this document and return one (1) copy to the issuing office.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
Contract CW77923 is hereby modified as follows:
1. In accordance with Section F.2 Option to Extend the Term of the Contract, the District of Columbia
Government, Office of Contracting and Procurement (OCP), on behalf of the Department of Corrections
(DOC) hereby exercises Option Period One. The period of performance is from March 30, 2021 through
March 29, 2022. The contract amount for this option is $1,679,676.00.
2. As a result of this modification, the total amount of the contract is hereby increased from $4,879,897.00 to
$6,559,573.00, a net increase of $1,679,676.00.
3. In accordance with section 38(d) of the Standard Contract Provisions (Way to Work Amendment Act of
2006), the living wage rate is $15.00 per hour, effective as of January 1, 2021.
4. The Living Wage Act Fact Sheet for 2021 is attached and hereby incorporated in the contract as
Attachment J.6.
5. The Living Wage Act Notice for 2021 is attached and hereby incorporated in the contract as Attachment
J.5.
6. All other terms and conditions remain unchanged.
Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Reginald C. Whitley
15B. Name of Contractor 15C. Date Signed 16B. District of Columbia 16C. Date Signed
(Signature of person authorized to sign) (Signature of Contracting Officer)
 CONTINUATION SHEET Modification Number Page of Pages
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT M0001 2 2
Contract Summary
Base Period: Contract Award $4,879,897.00
PoP: March 30, 2020 through March 29, 2021
Option Year 1 (M0001) $1,679,676.00
PoP: March 30, 2021 through March 29, 2022
Total Contract Price $6,559,573.00