Bill Summary – FastDemocracy

MURIEL BOWSER

    MAYOR

January 21, 2021

The Honorable Phil Mendelson

Chairman

Councilofthe District of Columbia

John A. Wilson Building

1350 Pennsylvania Avenue, NW, Suite 504

Washington, DC 20004

Dear Chairman Mendelson:

Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code  1-

204.51) and the Procurement Practices Reform Act (D.C. Official Code  2-351.01 et seq.),

enclosed for consideration and approval by the Councilofthe District of Columbia is proposed

Modification No. M0028 to Contract No. CW46211 with The Community Partnership for the

Prevention of Homelessness to exercise option year four in the not-to-exceed amount of

$67,506,184.39. The period of performance is from February 1, 2021 to January 31, 2022.

Under the proposed modification, The Community Partnership for the Prevention of Homelessness

shall continue to provide continuous Management Oversight for Shelter Programs under the

Continuum of Care within the District.

I am available to discuss any questions you have regarding the proposed contract. In order to

facilitate a response to any questions you may have, please have your staff contact Marc Scott,

Chief Operating Officerofthe Office of Contracting and Procurement, at (202) 724-8759.

I look forward to the Councils favorable consideration of this contract.

Sincepely.

Murifl Bows

Encldgure

                        GOVERNMENT OF THE DISTRICT OF COLUMBIA

                             Office of Contracting and Procurement

Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.

Official Code  2-352.02(c), the following contract summary is provided:

                               COUNCIL CONTRACT SUMMARY

                                        (Standard)

(A) Contract Number:                              CW46211

    Proposed Contractor:                          The Community Partnership for the Prevention of

                                                  Homelessness (TCP)

    Contract Amount:                              Not-to-Exceed $67,506,184.39 NTE

    Unit and Method of Compensation:              Units are priced per month for each CLIN

    Term of Contract:                             February 1, 2021 through January 31, 2022

                                                  Option Period Four

    Type of Contract:                             Firm Fixed Price, Requirements Contract with Firm-

                                                  Fixed unit prices and a Cost Reimbursement

                                                  Component

    Source Selection Method:                      Competitive Request for Proposals

(B) For a contract containing option periods, the contract amount for the base period and for each

    option period. If the contract amount for one or more of the option periods differs from the

    amount for the base period, provide an explanation of the reason for the difference:

    Base Period Amount:         $75,386,862.96 NTE

                                (CA22-0011)

    Option Period 1 Amount: Exercise Option Period 1

                             $81,000,000.00 NTE

                             (CA22-0386)

                            Tipping Action Option Period 1- bringing contract value to $84,150,858.32

                            (CA22-0728)

                                                  1

    Option Period 2 Amount: $79,345,817.94 NTE

                            (CA23-0013)

    Option Period 3 Amount: $79,585,083.86 NTE

                            (CA23-0415)

    Option Period 4 Amount: $67,506,184.39 NTE

    Explanation of difference from base period (if applicable):

    The Contractor originally proposed an Option Period Four NTE amount of $84,375,387.36. Due to

    budget reductions, Option Period Four has been negotiated down to $67,506,184.39 NTE.

(C) The goods or services to be provided, the methods of delivering goods or services, and any

    significant program changes reflected in the proposed contract:

    The Continuum of Care includes a network of service providers to provide services to approximately

    10,000 individuals who are homeless or at risk of becoming homeless in the District. The Contractor

    shall also continue to provide specific hypothermia shelters, overflow shelters, low- barrier shelters,

    temporary shelters, transitional housing, case management for rapid rehousing, housing for single adults

    and families experiencing homelessness in the District.

    The services under the proposed contract are essential to the mission of the Department of Human

    Services and ensures the District complies with the right to shelter mandate included in the Homeless

    Services Reform Act.

    Further, without this contract, the lack of shelter and services would have a catastrophic effect on

    approximately 10,000 of the Districts most at risk and vulnerable residents who rely on these

    services to survive.

(D) The selection process, including the number of offerors, the evaluation criteria, and the

    evaluation results, including price, technical or quality, and past performance components:

    Contract No. CW46211 was procured via the competitive sealed proposal method pursuant to DC Code

    2-354.03, and 27 DCMR Chapter 16, Section 1600.1. The solicitation was advertised on the e-sourcing

    module and in the Washington Times on June 8, 2016. The solicitation was a full and open competition,

    and three responses were received by the due date.

                                                      2

    Amendment No. 0001 was issued on July 1, 2016, to revise attachments J.10 and J.12; Facility sites

    and Government Furnished Property Listing. Amendment No. 0002 was issued on September 15, 2016,

    to offerors within the competitive range to clarify case management requirements and government

    furnished property. Amendment No. 0003 was issued to clarify the price schedule and further clarify

    case management requirements. Amendment No. 0004 was issued on December 6, 2016, to offerors

    within the competitive range to increase the period of performance of the base period from six months

    to twelve months.

    Three proposals were received in response to the solicitation. The proposals were evaluated in

    accordance with the solicitation language by the Technical Evaluation Panel (TEP) and the

    Contracting Officer. Based on the consensus scores submitted by the TEP and the computed price

    scores, TCP received the highest score making them most advantageous to the District.

(E) A description of any bid protest related to the award of the contract, including whether the

    protest was resolved through litigation, withdrawal of the protest by the protestor, or voluntary

    corrective action by the District. Include the identity of the protestor, the grounds alleged in the

    protest, and any deficiencies identified by the District as a result of the protest:

    None received.

(F) The background and qualifications of the proposed contractor, including its organization,

    financial stability, personnel, and performance on past or current government or private

    sector contracts with requirements similar to those of the proposed contract:

    The Community Partnership for the Prevention of Homelessness (TCP) is a 501 (c) (3) organization

    that has served as the lead agency for the Districts continuum of care for the homeless since 1994.

    TCP has the financial stability and can adequately obtain the resources required for the support services

    of this contract. This evidence is provided from the Contractors financial history as reported by Dun

    and Bradstreet Business Report; Completed on December 1, 2020.

    In accordance with the Contract Performance Evaluation, submitted on December 17, 2020 by the

    Contract Administrator, the contractor of these services is cooperative, responsive and provides the

    goods and services by the final delivery date as agreed too. In these categories, the contractor

    performance received satisfactory marks.

(G) A summary of the subcontracting plan required under section 2346 of the Small, Local, and

    Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,

    D.C. Official Code  2-218.01 et seq. (Act), including a certification that the subcontracting

    plan meets the minimum requirements of the Act and the dollar volume of the portion of the

    contract to be subcontracted, expressed both in total dollars and as a percentage of the total

    contract amount:

    DSLBD adjusted the subcontracting goal requirement from 35% to 30.71% SBE required

    participation. The current subcontracting plan reflects the required 30.71%.

                                                     3

(H) Performance standards and the expected outcome of the proposed contract:

    The District expects the Contractor to continue to provide a comprehensive system of services for

    individuals and families who are homeless or at risk of becoming homeless. In Section F of the

    contract, the District outlined the required deliverables that the Contractor is responsible for providing.

    The goal of this program is not only to assist those persons who are homeless to obtain essential

    services but to eventually move them to a more stable and permanent situation.

(I) The amount and date of any expenditure of funds by the District pursuant to the contract

    prior to its submission to the Council for approval:

    None

(J) A certification that the proposed contract is within the appropriated budget authority for the

    agency for the fiscal year and is consistent with the financial plan and budget adopted in

    accordance with D.C. Official Code  47-392.01 and 47-392.02:

   Per the Funding Certification, the Associate Chief Financial Officer certified that funds are available to

   fund the services.

(K) A certification that the contract is legally sufficient, including whether the proposed

    contractor has any pending legal claims against the District:

    The proposed contract has been reviewed for legal sufficiency by the Office of the Attorney General

    and has been determined to be legally sufficient. The proposed contractor does not have any

    currently pending legal claims against the District.

(L) A certification that Citywide Clean Hands database indicates that the proposed contractor is

    current with its District taxes. If the Citywide Clean Hands Database indicates that the proposed

    contractor is not current with its District taxes, either: (1) a certification that the contractor has

    worked out and is current with a payment schedule approved by the District; or (2) a

    certification that the contractor will be current with its District taxes after the District recovers

    any outstanding debt as provided under D.C. Official Code  2-353.01(b):

    On December 1, 2020 the Citywide Clean Hands database certified that the contractor is current with

    its District taxes.

(M) A certification from the proposed contractor that it is current with its federal taxes, or has

    worked out and is current with a payment schedule approved by the federal government:

    Based on information contained in the Bidder Offeror certification form, TCP has certified that it is

    current with its federal taxes.

(N) The status of the proposed contractor as a certified local, small, or disadvantaged business

    enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise

    Development and Assistance Act of 2005, as amended; D.C. Official Code  2-218.01 et seq.:

    TCP is a not-for-profit organization and is not qualified to participate in the Districts CBE

    certification program.

                                                       4

(O) Other aspects of the proposed contract that the Chief Procurement Officer considers

    significant:

    None.

(P) A statement indicating whether the proposed contractor is currently debarred from providing

    services or goods to the District or federal government, the dates of the debarment, and the

    reasons for debarment:

    TCP is not debarred or suspended from Federal or District procurements, based on searches of the

    District Office of Contracting and Procurement (OCP) excluded parties list, System for Award

    Management (SAM) database conducted on December 1, 2020.

(Q) Any determination and findings issues relating to the contracts formation, including any

    determination and findings made under D.C. Official Code  2-352.05 (privatization

    contracts):

    The determination and findings for contractor responsibility dated December 17, 2020.

    The determination and findings for cost reimbursement dated December 17, 2020.

    The determination and findings for price reasonableness dated December 17, 2020.

(R) Where the contract, and any amendments or modifications, if executed, will be made

    available online:

    The contract is available on the Office of Contracting and Procurement website, www.ocp.dc.gov.

(S) Where the original solicitation, and any amendments or modifications, will be made available

    online:

     The solicitation and its amendments are available on the Office of Contracting and Procurement

     website, www.ocp.dc.gov.

                                                    5

                  Government of the District of Columbia

                  Office of the Chief Financial Officer                                                1101 4th Street, SW

                  Office of Tax and Revenue                                                            Washington, DC 20024

Date of Notice:   December 1, 2020                                             Notice Number: L0004579658

COMMUNITY PARTNERSHIP FOR THE PREVENTION HOME                                  FEIN: **-***1401

801 PENNSYLVANIA AVE SE STE                                                    Case ID: 586968

WASHINGTON DC 20003-2158

                                           CERTIFICATE OF CLEAN HANDS

    As reported in the Cle

    As                   Clean Hands system, the above referenced individual/entity has no outstanding

                         Clea

C

    liability

     iability           District oof Columbia Office of Tax and Revenue or the Department of Employment

        ility with the Di

    Services.

        vices.                 above, the individual/entity has complied with DC Code  47-2862, therefore

         ices. As of the date abov

    this Certificate            Hands is issued.

           ertificate of Clean Hand

               TITLE

                 TLE 47. TAXATION, LLICENSING, PERMITS, ASSESSMENTS, AND FEES

                                  CHAPTER 28 GENERAL LICENSE

                                  CHAP

             SUBCHAPTER             HANDS BEFORE RECEIVING A LICENSE OR PERMIT

                     PTER II. CLEAN HAN

                                    HAND

                                         CODE  47-2862 (2006)

                                    D.C. CO

                 47-2862 PROHIBITION

                           ROHIBITION AGAINST

                                      AGAIN ISSUANCE OF LICENSE OR PERMIT

                                      AGAINS

     Authorized By Marc Aronin

     Chief, Collection Division

    To validate this certificate, please visit MyTax.DC.gov. On the MyTax homepage, click Clean Hands

    and then the Validate a Certificate of Clean Hands hyperlink.

                         1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov

                        GOVERNMENT OF THE DISTRICT OF COLUMBIA

                            DEPARTMENT OF HUMAN SERVICES

Office of the Agency Fiscal Officer

MEMORANDUM

TO:              George A. Schutter III

                 Contracting Officer

                 Office of Contracting and Procurement

THRU:            Delicia V. Moore

                 Associate Chief Financial Officer

                 Human Support Services Cluster

FROM:            Hayden Bernard

                 Agency Fiscal Officer

                 Department of Human Services

DATE:            December 15, 2020

SUBJECT:         Certification of Funding Availability for New Management Continuum of Care Contract #

                 CW46211.

The Office of the Chief Financial Officer certifies the sum of $44,771,104.73 for The

Community Partnership Continuum of Care contract. The funds are included in the Districts

Local Budget, and Financial Plan submitted to Congress by the Chairman of the Council to the

Speaker of the House of Representatives for Fiscal Year 2021.

Upon approval by Congress of the Districts Local Budget and Financial Plan, funds will be

sufficient to pay for fees and costs associated with the contract. The total funding requirements

for the contract is $67,506,184.39 from February 1, 2021 through January 31, 2022. The

remaining $22,735,079.66 is subject to the availability of funds in the FY2022 approved budget.

There is no fiscal impact associated with the contract.

If you have further questions, please contact Hayden Bernard, Agency Fiscal Officer at

(202) 671-4240.

______________________________________________________________________________

             64 New York Avenue, N.E., 4th Floor, Washington, DC 20002 (202) 671-4200 Fax (202) 671-4203

               GOVERNMENT OF THE DISTRICT OF COLUMBIA

                      Officeof the Attorney General

                                            xk *

ATTORNEY GENERAL                            haa

 KARL A, RACINE                             EES

 Government Contracts Section

MEMORANDUM

TO:            Ronan Gulstone

               Director

               Office of Policy and Legislative Affairs

FROM:          Robert Schildkraut

               Chief, Government Contracts Section

               Commercial Division

DATE:           January 13, 2021

SUBJECT: Certificate of Legal Sufficiency for Exercising Option Year Four

                For Management Oversight for Shelter Programs under

               the Continuumof Care

               Contractor: The Community Partnership for the Prevention of Homelessness (TCP)

               Contract No: CW46211

                Option Year Four Amount: $67,506,184.39 NTE

       Theos cs toCortify Leal vis oftce has reviewed the referenced contract

and that we have found it to be legally sufficient subject to DSLBD providing an approved

waiver of District subcontracting requirements. If you have any questions, please do not hesitate

to call me at 724-4018,

          Robert Schildkraut

    400 Sixth Street, NW, Suite 9100, Washington, D.C. 20001, (202) 727-3400, Fax (202) 741-0580

                                                                                                                 1. Contract Number                         Page of Pages

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT                                                                         CW46211                          1       1

2. Amendment/Modification Number                3. Effective Date                   4. Requisition/Purchase Request          5. Solicitation Caption

                                                                                                                             Management Oversight 

                M0028                           February 1, 2021                                                             Homeless Services Continuum of

                                                                                                                             Care

6. Issued by:                                                       Code               7. Administered by (If other than line 6)

Office of Contracting and Procurement                                                  Department of Human Services

64 New York Ave NE 6th FL