Office of the President
June 24, 2020
The Honorable Phil Mendelson
Chairman, Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue NW, Suite 504
Washington, DC 20004
Reference: Proposed Fixed Price Contract No. GF-2020-C-0015 between the
University of the District of Columbia and Consys, Inc., for
Replacement Roof for Building 32/42
Dear Chairman Mendelson:
Pursuant to D.C. Official Code 2-351.02(b)(2), enclosed for consideration by the Council of the District of Columbia, is
proposed Contract No. GF-2020-C-0015 between the University of the District of Columbia (UDC) and Consys, Inc., to replace
the roof on UDC Building 32/42 at the Van Ness Campus. The contract amount is $1,797,786, and the period of performance
following contract award will be for ninety calendar days from the start date in the Notice to Proceed.
Consys, Inc, is a small business enterprise certified by the Department of Local Small Business Development. The contract type
is fixed price. The contractor shall provide all operational support necessary to satisfy the contracts required performance
standards.
As always, I am available to discuss any questions you may have regarding the proposed contract. In order to facilitate a
response to any questions you may have regarding this proposed contract, please have your staff contact Ms. Mary Ann Harris,
Chief Contracting Officer, at (202) 274-5426. I look forward to a favorable consideration of this contract.
Sincerely,
Ronald Mason, Jr.
4200 Connecticut Avenue, NW Washington, District of Columbia 20008
Phone: 202.274.6016 www.udc.edu Facsimile: 202.274.5304
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(A) Contract Number: GF-2020-C-0015
Proposed Contractor: Consys, Inc.
Contract Amount: $1,797,786.00
Unit and Method of Compensation: US Dollars
Term of Contract: From start date in the Notice to proceed not to exceed 90
days thereafter
Type of Contract: Firm Fixed Price
Source Selection Method: Competitive Sealed Bidding
(B) For a contract containing option periods, the contract amount for the base period and for
each option period. If the contract amount for one or more of the option periods differs from
the amount for the base period, provide an explanation of the reason for the difference:
Base Period Amount: $ 1,797,786.00
Option Period 1 Amount: $ NA
Explanation of difference from base period (if applicable):
Option Period 2 Amount: $ NA
Explanation of difference from base period (if applicable):
Option Period 3 Amount: $ NA
Explanation of difference from base period (if applicable):
Option Period 4 Amount: $ NA
Explanation of difference from base period (if applicable):
1
(C) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:
Consys, Inc. shall perform all work and provide all materials necessary to replace the roof on
Building 32/42, which is located on UDCs Van Ness Campus 4200 Connecticut Avenue, NW
Washington DC. 20008, according to the requirements of this solicitation.
(D) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:
The competitive sealed bidding process was the method of procurement. This IFB was designated for the
Open Market with a requirement that 35% be subcontracted to small business that is/are certified by the D.C.
Department of Small Local Business Development (DSLBD) unless the prime contractor is certified and will
perform l00% of the work. It was advertised in the Washington Times Newspaper and posted on the UDC
Website on November 20, 2019. The number of bidders were 5, the evaluation criteria consist of price,
preference points assigned by the DSLBD and responsibility determination factors, and the past performance
overall rating for Consys, Inc. is excellent. Performance evaluation was conducted by Mr. Hares Sayed,
Project Manager with DGS Construction Division, Sada Anand, Project Manager with the University of the
District of Columbia, and Wayne Fraser Sr. Project Manager with the District of Columbia Housing
Authority.
BID TABULATION SHEET
GF-2020-B-0015
UDC BUILDING 32/42 ROOF REPLACEMENT
Issue Date: November 15, 2019 BID Receipt Date: January 24, 2020 2:00 p.m.
Commodity Code(s):
Number of Vendors Solicited: 10 attended pre-bid
Setaside: Y / (Y) N
conference
Explanation if not Set-aside: Open Market with CBE Preference
BID SUMMARY
BID TABULATION SHEET FOR GF-2020-B-0015 BLDG 32/42 ROOF REPLACEMENT
LSDBE LSDBE
VENDOR PRICE EVALUATED PRICE
CERTIFICATION %
Consys Inc. $1,797,786.00 Yes 12 $1,582,051.68
District Veterans 11
$2,304,625.00 $2,051,116.25
Contracting Yes
Paige Industrial 7
$2,382,945.00 $2,216,138.15
Services Yes
City Construction 10
$2,099,074.00 $1,889,166.60
LLC No
Monarc 0
$2,637,000.00 $2,637,000.00
Construction Inc. No
(E) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
2
 voluntary corrective action by the District. Include the identity of the protestor, the grounds
alleged in the protest, and any deficiencies identified by the District as a result of the protest:
NA
(F) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar to those of the proposed contract:
The proposed contractor has adequate financial resources to perform the contract or the ability
to obtain those resources. The proposed contractor has a $2,000,000.00 line of credit from
SunTrust Bank. They have a net worth $1,000,837.00.
The proposed contractor submitted along with their bid, a bid guarantee of 5% of the total
contract price. Consys, Inc. shall provide, at the time of contract award, a 100%
performance bond and 50% payment bond in the total amount payable under the terms of
the contract.
The Surety for this project is North American Specialty Insurance Company located in
Schaumburg, IL. The surety is licensed to conduct business in the District of Columbia, as
well as in Maryland and Virginia.
The proposed contractor EEO Employer Information Report and agreement to comply with
the requirements of Mayor's Order 85-85 was approved on March 2, 2020.
The proposed contractor First Source Agreement was approved on March 26, 2020.
The proposed contractor has a satisfactory record of compliance with the law, i.e. clean hands
certification First Source Agreement and Affirmation action planed approved by Office of
Human Rights and have a license to do business in the District and is not suspended or
debarred by the district government.
The proposed contractor has the ability to obtain the necessary organization,
experience, accounting, operational control, and technical skills.
The University has no knowledge that the contractor has an unsatisfactory record of
integrity or business ethics.
(G) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,
D.C. Official Code 2-218.01 et seq. (Act), including a certification that the subcontracting
plan meets the minimum requirements of the Act and the dollar volume of the portion of the
contract to be subcontracted, expressed both in total dollars and as a percentage of the total
contract amount:
The CO determined that the company has a subcontracting plan that meets the 35% requirement.
The contractors certification number is LSDZX74025032021. The total dollar amount of the
contract is $1,797,786.00, 35% of total dollar amount of contract is $629,225.10. The total dollar
3
 of all SBE/CBE to subcontractors for this contract is $632,287.00.
(H) Performance standards and the expected outcome of the proposed contract:
The contractor shall provide the services required according to the contract specifications, delivery
schedule and dollar amount.
(I) The amount and date of any expenditure of funds by the District pursuant to the contract
prior to its submission to the Council for approval:
Not applicable.
(J) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code 47-392.01 and 47-392.02:
The University of the District of Columbias Chief Finance Officer has certified that funds are
available in the proposed contract amount for the services required on March 2, 2020.
(K) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:
The University of the District of Columbias General counsel has certified that the proposed
contract is legally sufficient and that the proposed contractor has no pending legal claims against
the District on June 5, 2020.
(L) A certification that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code 2-353.01(b):
The Citywide Clean Hands database certified on June 1, 2020 that the proposed contractor is
current with its District taxes.
(M) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:
The proposed contractor has certified that it is current with its federal taxes.
(N) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended; D.C. Official Code 2-218.01 et seq.:
The proposed contractor is a certified by the DC Department of Small and Local Business
Development. Its certification number is LSDZX74025032021. Its certification expires March 5,
2021.
4
(O) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:
None
(P) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:
The proposed contractor is not debarred from providing services or goods to the District or federal
government according to the DC Office of Contracts & Procurements Excluded Parties List and
the Federal Governments System for Award Management.
(Q) Any determination and findings issues relating to the contracts formation, including any
determination and findings made under D.C. Official Code 2-352.05 (privatization
contracts):
None
(R) Where the contract, and any amendments or modifications, if executed, will be made
available online:
https://www.udc.edu/procurement/capital-contract-awards/
(S) Where the original solicitation, and any amendments or modifications, will be made available
online:
https://www.udc.edu/solicitations/
5
 Government of the District of Columbia
Office of the Chief Financial Officer 1101 4th Street, SW
Office of Tax and Revenue Washington, DC 20024
Date of Notice: June 1, 2020 Notice Number: L0004109543
CONSYS INC FEIN: **-***8636
732 KENNEDY ST NW Case ID: 484454
WASHINGTON DC 20011-3032
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE 47-2862 (2006)
47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Authorized By Marc Aronin
Chief, Collection Division
To validate this certificate, please visit MyTax.DC.gov. On the MyTax homepage, click Clean Hands
and then the Validate a Certificate of Clean Hands hyperlink.
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
UNIVERSITY-gt
DISTRICT OF
COLUMBIA
---1851
-- - - - --- - --- ------- - --
Office of the Chief Financial Officer
TO: Mary Ann Harris
Director of Contracting & Procurement
University of the District of Columbia
FROM: Munetsi Musara MM
Chief Financial Officer
University of the District of Columbia
DATE: March 11, 2020
RE: Funding Certification for Contract No. GF-2020-C-0015 with Consys Inc.
This is to certify that funds are available in the amount of $1,797,786.00 in the FY20 Capital
Budget to satisfy the contractual obligation with Consys, Inc. for the Building 32/42 roof
replacement during Fiscal Year 2020. These funds are under Program UG706C, Index CP56D,
Account code 713165.
Should you require additional information, please contact me at 202-274-6410.
4200 Connecticut Avenue N.W. I Building 39, 2nd Floor I Washinl,rton, DC 20008 I 202.274.54881 udc.edu
 Office of the General Counsel
CERTIFICATE
To: The Honorable Phil Mendelson
Chairman
Council of the District of Columbia
1350 Pennsylvania Avenue, NW
Washington, DC 20004
From: Ms. Avis Marie Russell
General Counsel
Re: Legal Sufficiency Certification Proposed Contract No. GF-2020-B-0015 for the
Replacement of the Roof on Buildings #32/42 by and between Consys, Inc. and
the Board of Trustees of the University of the District of Columbia (Contract)
Date: June 5, 2020
This is to certify that this Office has reviewed the above-referenced Contract and that we have
found such contract to be legally sufficient subject to submission of any required materials and
Council approval.
If you have any questions, please do not hesitate to contact me at (202) 274-5604.
By: ___________________________
Avis Marie Russell
General Counsel
University of the District of Columbia
4200 Connecticut Avenue NW, Bldg. 39, Room 301-R | Washington, DC 20008 | 202.274.5400 fax: 202-274-5320 | www.udc.edu
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
University of the District of Columbia
CONTRACT NO.
GF-2020-C-0015
DATE OF CONTRACT
CONSTRUCTION CONTRACT
NAME AND ADDRESS OF CONTRACTOR
TYPE OF ORGANIZATION (x)
Vijay Kasimsetty
Consys, Inc. INDIVIDUAL PARTNERSHIP
732 Kennedy Street
JOINT VENTURE X CORPORATION
Washington, DC 20011
STATE OF INCORPORATION
Washington, DC
CONTRACT FOR (work to be performed)
Consys. Inc., hereinafter referred to as the Contractor, and The Board of Trustees for the University of
the District of Columbia, hereinafter referred to as the University, mutually agree as follows:
The University, in consideration of the proposal price in the amount of one million seven hundred nine-
seven thousand seven hundred and eighty-six dollars and zero cents ($1,797,786.00) enters into this firm
fixed price contract with CONSYS, INC., for Building 32/42 Roof Replacement.
The University, represented by the Office of Strategic Sourcing and Procurement, in executing this
contract, and the C