MURIEL BOWSER
MAYOR
June 23, 2020
The Honorable Phil Mendelson
Chairman
Councilofthe District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, N.W.
Suite 504
Washington, D.C. 20004
Reference: District of Columbia Department of General Services
Modification No. 01 to Exercise Option Year One for Comprehensive Facility
Condition Assessment and Space Utilization Studies
Contract Number: DCAM-19-NC-RFP-0006C
Contractor: Mimar Ponte Mellor of DC
Dear Chairman Mendelson:
Pursuant to D.C. Offficial Code 1-204.51(b), the Department of General Services (DGS or the
Department) hereby submits to the Councilofthe District of Columbia for its review and
passive approval the attached proposed Modification No. 01 (Modification) for the exercise of
Option Year Oneofthe Contract for Comprehensive Facility Condition Assessment and Space
Utilization Studies (DCAM-19-NC-RFP-0006C) (the Contract) with Mimar Ponte Mellor of
DC (the Contractor).
If approved, the Modification will exercise Option Year One of the Indefinite-Delivery/Indefinite
Quantity (IDIQ) Contract, extending the termofthe Contract from July 31, 2020 through July
30, 2021. The Modification will authorize the Contractor to continue providing Comprehensive
Facility Condition Assessment and Space Utilization Studies at various District of Columbia
owned and operated properties. Such properties include D.C. Public Schools, Municipal
Buildings, and Parks and Recreation Centers, and such other locations as DGS may direct. The
Contract contains a minimum order amount of $250.00 and a maximum not-to-exceed amount of
$4,000,000. As an IDIQ, the Contract does not authorize specific work or constitute a guarantee
that any work will be assigned to the Contractor. All work will be awarded and released through
individual project task orders issued against the proposed $4,000,000 maximum order amount for
Option Year One, based on fixed fully loaded per square foot service rates, with a minimum
order amount of $250.
This Contract is one of four (4) IDIQ contracts awarded under a single Request for Proposals
(REP),
In addition to the partially-executed Contract, attached are (i) a contract summary, (ii) a fiscal
certification, (iii) a legal sufficiency review and certification, and (iv) a Citywide Clean Hands
certificate for the Contractor.
Ifyou have any questions regarding this proposed action, please feel free to contact Keith Anderson,
the Departments Director, or George G. Lewis, the Departments Chief of Contracts and
Procurement, at (202) 727-2800.
Sincerely,
Muriel Boser
Enclosures
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code 2-352.02(c-3), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Options)
Modification No. 01 to Exercise Option Year One (001) of Contract for
Comprehensive Facility Condition Assessment and Space Utilization Studies
(A) Contract Number: DCAM-19-NC-RFP-0006C
Modification No. 01 to Exercise Option Year One
Proposed Contractor: Mimar Ponte Mellor of DC (Contractor)
Contract Amount (Option Period): Minimum: $250; Not-to-Exceed: $4,000,000
Term of Contract (Option Period): July 31, 2020 through July 30, 2021
Note: Council approval is needed by July 1, 2020 in order
to timely authorize continuation of the necessary services.
Type of Contract: Indefinite Delivery/Indefinite Quantity (IDIQ) based on
Fixed per Sq.Ft. rates
Source Selection Method: Request for Proposals, Set-Aside for Participation by
certified Small Business Enterprises Only
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Underlying Contract: DCAM-19-NC-RFP-0006C
Deemed Approved: CA23-0407 on January 25, 2020
Base Year Amount: Minimum: $250; Not-to-Exceed: $4,000,000
Option Year One (001): Proposed Modification No. 01
Option Year One (001) Amount: Proposed Minimum: $250; Not-to-Exceed: $4,000,000
(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
1
 or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code 2-353.01(b):
The Citywide Clean Hands database indicates that the Contractor is current with its District taxes.
The applicable Clean Hands certification for the Contractor accompanies this Council Package.
(D) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code 47-392.01 and 47-392.02:
The Office of the Chief Financial Officer has certified that the proposed Contract Modification is
within the appropriated budget authority for the agency for the fiscal year and is consistent with the
financial plan and budget adopted in accordance with D.C. Official Code 47-392.01 and 47-
392.02. The applicable Fiscal Sufficiency certification accompanies this Council Package.
2
 Government of the District of Columbia
Office of the Chief Financial Officer 1101 4th Street, SW
Office of Tax and Revenue Washington, DC 20024
Date of Notice: May 7, 2020 Notice Number: L0004077594
MIMAR PONTE MELLOR OF DC ARCHITECTS & ENGINEE FEIN: **-***4385
1010 WISCONSIN AVE NW STE 560 Case ID: 469512
WASHINGTON DC 20007-3678
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE 47-2862 (2006)
47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Authorized By Marc Aronin
Chief, Collection Division
To validate this certificate, please visit MyTax.DC.gov. On the MyTax homepage, click Clean Hands
and then the Validate a Certificate of Clean Hands hyperlink.
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
Memorandum
To: Keith A. Anderson
Director
Department of General Services
From: Antoinette Hudson Beckham
Agency Fiscal Officer
Department of General Services
Reference: Option Year One for Comprehensive Facility Condition Assessment and Space
Utilization Studies (Contract No. DCAM-19-NC-RFP-0006C) with Mimar Ponte
Mellor of DC
Date: May 15, 2020
Subject: Fiscal Sufficiency Review
In my capacity as the Agency Fiscal Officer of the Department of General Services (the
Department), I hereby verify that Contract No. DCAM-19-NC-RFP-0006C for Comprehensive
Facility Condition Assessment and Space Utilization Studies between the Department and Mimar
Ponte Mellor of DC (the Contractor) to exercise Option Year 001 (Option Year 001) with a
Not-To-Exceed (NTE) value of $4,000,000.00 has a guaranteed minimum value of $250.00
that is consistent with the Departments current budget and that adequate funds are available in the
budget for the expenditure. The $250.00 minimum value is hereby verified.
Funds supporting individual task order agreements, above the minimum amount verified of
$250.00, to be issued against the Option Year 001 aggregate NTE value of $4,000,000.00 will be
reviewed for verification and approval at the time of issuance of any such task order agreements.
Each task order is subject to the availability of appropriated funds. Task orders, ineligible for
capital expenditure, will be funded under the Department of General Services (DGS) operating
budget, if funding is available.
The Department of General Services (AM0-Implementing AGY) has $250.00 in its current
cumulative capital budget allotment balance. The PASS information is attached/below:
 Fiscal Sufficiency Review
Comprehensive Facility Condition Assessment and Space Utilization Studies
Contract Number: DCAM-19-NC-RFP-0006C
Project Project AY Fund Imp. Owner RQ/PO Amount Comments
Name Number Detail Agency Agency
Facility BC101C 1998 0300 AM0 AM0 RK152958 $250.00 See Attached
Condition
Assessment
Total $250.00
_____________________________
Antoinette Hudson-Beckham
Agency Fiscal Officer
Department of General Services
Requisition No. RK152958
Issued on Thu, 14 May, 2020
Created on Thu, 14 May, 2020 by Dawit Beru
Supplier:
Ship To: Bill To:
Department of General Services DGS-OCFO
2000 14th St., 5th Floor 2000 14th St., 5th Floor
Washington, DC 20009 Washington, DC 20009
United States United States
Deliver To:
Dawit Beru
Item Description Part Unit Qty Need By Unit Price Extended Amount
Number
1 This RK will fund facility condition ... each 250 Thu, 14 May, $1.00 USD $250.00 USD
2020
This RK will fund facility condition assessments for FY20 approved capital projects services to determine capital needs and to seamlessly input
and update accurate data into to the software platform on a regular schedule. DGS is responsible for planning and budgeting for capital
investments on the behalf of other district Agencies. DGS is also responsible for performing Comprehensive Facility Condition Assessments
(FCAs) as required by the Planning Actively for Comprehensive Facilities Amendment Act of 2016 (PACE) Legislation for District of
Columbia Public Schools.
Total $250.00 USD
Status: Submitted
Approvals
Required Status Reason Approver Approved Date
By
Page 2 of 3
Fiscal Sufficiency Review
Comprehensive Facility Condition Assessment and Space Utilization Studies
Contract Number: DCAM-19-NC-RFP-0006C
Required Approved Funds must be secured. Funds Commit Funds Thu, 14
Commit May,
2020
Required Ready Budget responsible manager to approve Robert Seabrooks
purchases against their budget
Required Approved Supervisor Ikeogu Imo Ikeogu Imo Thu, 14
May,
2020
Required Ready Chain Of Command Yohance Fuller
Required Pending Chain Of Command Mary Michelle
Dee
Required Pending The designated OCFO Budget AM0 Budget
Reviewer to approve Reviewer 1
Required Pending The Contracting Officer to approve AM0 Contracting
requisitions before sending purchase Officer 1
order to suppliers
Not Pending The Primary Contracting Officer to AM0 Primary
Required watch requisitions before sending Contracting
purchase order to suppliers Officer
Requisition Comments
Dawit Beru, 05/14/2020:
This contract is Task Order driven and funds are not obligated until a Task Order is requested. The attached CIP list is subject to
change as fees are revised when a vendor is selected. (Dawit Beru, Thu, 14 May, 2020)
COMMENT by Funds Commit on 05/14/2020
Funds Commit Successful The funds commitment creation was successful. Batch Agency-AM0, Batch Number-013, Current
Document Number-RK152958 (Funds Commit, Thu, 14 May, 2020)
Requisition Attachments
ATTACHMENT by Dawit Beru on Thursday, May 14, 2020 at 2:46 PM
FY 2020 Capital Eligible FCAs 777,548 Req coversheet and backup.pdf (3995922 bytes)
Page 3 of 3
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
OFFICE OF THE GENERAL COUNSEL
MEMORANDUM
TO: Ronan Gulstone
Director, Office of Policy and Legislative Affairs
FROM: Xavier Beltran, Esq.
General Counsel, Department of General Services
SUBJECT: Legal Sufficiency Certification
Modification No. 01 to Contract for Comprehensive Facility Condition
Assessment and Space Utilization Studies
Contract Number: DCAM-19-NC-RFP-0006C
Contractor: Mimar Ponte Mellor of DC (Contractor)
DATE: June 12, 2020
_____________________________________________________________________________
This is to certify that this Office has reviewed the above-referenced Contract Modification and has
found it to be legally sufficient, subject to submission of: (i) any required materials to Council for
approval; (ii) Councils approval of the same; and (iii) a Fiscal Certification issued by the
Department of General Services Agency Fiscal Officer.
Please feel free to contact me at (202) 727-2800 with any questions.
Digitally signed by Xavier Beltran
DN: cn=Xavier Beltran, o=DGS,
ou=Office of General Counsel,
email=xavier.beltran@dc.gov, c=US
____________________________
Date: 2020.06.12 17:05:14 -04'00'
Xavier Beltran, Esq.
General Counsel, Department of General Services
2000 14th St. NW, 8th Floor Washington DC 20009 | Telephone (202) 727-2800 | Fax (202) 727-7283
 1. Contract Number Page of Pages
MODIFICATION OF CONTRACT DCAM-19-NC-RFP-0006C 1 2
2. Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Contract Caption
Comprehensive Facility Condition Assessment
M01 See Block 16C TBD and Space Utilization Studies
6. Issued By: 7. Administered By (If other than line 6)
Department of General Services Department of General Services
Contracting and Procurement Division Facilities Division
2000 14th Street, 8th Floor 2000 14th Street NW, 8th Floor
Washington, DC 20009 Washington, DC 20009
Attention: Domonique L. Banks domonique.banks@dc.gov Attention: Allam Al-Alami
8. Name and Address of Contractor (No. Street, city, country, state and ZIP Code) 9A. Amendment of Solicitation No.
MIMAR PONTE MELLOR OF DC ARCHITECTS & ENGINEERS, LLC 9B. Dated (See Item 11)
1010 Wisconsin Avenue, N.W.
Washington, DC 20007 10A. Modification of Contract/Order No.
ATTN: Khalid Bhatti | kbhatti@mpmo