MURIEL BOWSER
MAYOR
June 8, 2020
The Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, N.W.
Suite 504
Washington, D.C. 20004
Reference: District of Columbia Department of General Services
Modification No. 02 to Exercise Option Year Two of Contract for
Comprehensive Janitorial Services for the Metropolitan Police Department
& Fire and Emergency Medical Services
Contract Number: DCAM-18-NC-0027
Contractor: Superior Services & Associates, Inc.
Dear Chairman Mendelson:
Pursuant to D.C. Official Code 1-204.51(b), the Department of General Services (the
"Department") hereby submits to the Council of the District of Columbia for its review and passive
approval the attached proposed Modification No. 02 to exercise the second of four (4) one-year
option periods ("Option Year Two") of the Contract for Comprehensive Janitorial Services for the
Metropolitan Police Department ("MPD") & Fire and Emergency Medical Services ("FEMS")
(DCAM-18-NC-0027) (the "Contract") with Superior Services & Associates, Inc. (the
"Contractor").
The underlying Contract was previously submitted to and deemed approved by Council as CA22-
0646 on September 30, 2018 in the Not-To-Exceed ("NTE") amount of$3,406,032.00 for the Base
Period. Modification No. 01, which exercised the first option year of the underlying Contract and
established an NTE amount of$3,406,032.00 for the first option year was submitted to and deemed
approved by Council as CA23-0164 on June 14, 2019 for the period of June 13, 2019 through June
14, 2020. The Department now seeks Council approval for proposed Modification No. 02 to
exercise the second of four (4) one-year option periods ("Option Year Two") contemplated in the
Contract. If approved, Modification No. 02 will extend the Contract's term from June 14, 2020
through June 13, 2021 and authorize the Contractor to continue to provide comprehensive
janitorial services, including management, supervision, labor, materials, supplies, and equipment,
for various MPD and FEMS facilities at several locations throughout the District. Modification
No. 02 contains an NTE amount of $3,406,032.00 for Option Year Two. As the proposed NTE
amount exceeds $1 million, Council approval is required for this contract action.
In addition to proposed Modification No. 02, attached are (i) a contract summary, (ii) a fiscal
certification, (iii) a legal sufficiency review and certification, and (iv) a Citywide Clean Hands
certificate for the Contractor.
If you have any questions regarding this proposed action, please feel free to contact Keith A.
Anderson, the Department's Director, or George G. Lewis, CPPO, the Department's Chief of
Contracts and Procurement, at (202) 727-2800.
Sincerely,
)
Muriel Bkwser
Enclosures
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Options)
Modification No. 02 to Exercise Option Year Two of Contract for
Comprehensive Janitorial Services for the Metropolitan Police Department (MPD) &
Fire and Emergency Medical Services (FEMS)
(A) Contract Number: DCAM-18-NC-0027
Modification No. 02 to Exercise Option Year Two
Proposed Contractor: Superior Services & Associates, Inc. (Contractor)
Contract Amount (Option Period): Not-to-Exceed (NTE) $3,406,032.00
Term of Contract (Option Period): June 14, 2020 through June 13, 2021
Note: Council approval is needed by June 13, 2020 in order
to timely authorize continuation of the necessary services.
Type of Contract: Firm Fixed Price with a Cost Reimbursement Component
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Underlying Contract: DCAM-18-NC-0027
Deemed Approved: CA22-0646, September 30, 2018
Base Year Amount: Not-To-Exceed $3,406,032.00
Option Year One: Modification No. 01
Deemed Approved: CA23-0164, June 14, 2020
Option Year One Amount: Not-to-Exceed $3,406,032.00
Option Year Two: Proposed Modification No. 02
Option Year Two Amount: Proposed Not-to-Exceed $3,406,032.00
(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
1
 proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code 2-353.01(b):
The Citywide Clean Hands database indicates that the Contractor is current with its District taxes.
The applicable Clean Hands certification for the Contractor accompanies this Council Package.
(D) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code 47-392.01 and 47-392.02:
The Office of the Chief Financial Officer has certified that the proposed Contract Modification is
within the appropriated budget authority for the agency for the fiscal year and is consistent with the
financial plan and budget adopted in accordance with D.C. Official Code 47-392.01 and 47-
392.02. The applicable Fiscal Sufficiency certification accompanies this Council Package.
2
 Government of the District of Columbia
Office of the Chief Financial Officer 1101 4th Street, SW
Office of Tax and Revenue Washington, DC 20024
Date of Notice: May 14, 2020 Notice Number: L0004073241
SUPERIOR SERVICES & ASSOCIATES INC FEIN: **-***8889
1539 1ST ST SW Case ID: 465488
WASHINGTON DC 20024-3411
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE 47-2862 (2006)
47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Authorized By Marc Aronin
Chief, Collection Division
To validate this certificate, please visit MyTax.DC.gov. On the MyTax homepage, click Clean Hands
and then the Validate a Certificate of Clean Hands hyperlink.
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
Memorandum
To: Keith A. Anderson
Director
From: Antoinette Hudson-Beckham
Agency Fiscal Officer
Reference: Superior Services and Associates, Inc. - Comprehensive Janitorial Services
for Various MPD and FEMS Locations, Option Year Two
(Contract# DCAM-18-NC-0027)
Date: May 13, 2020
Subject: Fiscal Sufficiency Review
Modification No. 02 to exercise the second option period (Option Year Two) of the Contract
for Comprehensive Janitorial Services for the Metropolitan Police Department and Fire and
Emergency Services for various locations with Superior Services and Associates, Inc. (the
Contractor) with a Not-To-Exceed (NTE) value of $3,106,032.00 for Basic Services and
$300,000.00 for supplemental services which spans FY 2020 and FY 2021, covering the period
from June 14, 2020 through June 13, 2021 for a total Not-To-Exceed (NTE) value for OY2
$3,406,032.00. Of the $3,406,032.00, the NTE value for FY 2020 is $944,553.87 and the NTE
value for FY 2021 is $2,461,478.13.
The FY 2020 NTE value of $944,553.87 includes monthly standard base services of $914,553.87
and discretionary cost reimbursement for supplemental services of $30,000.00. If DGS needs to
order additional discretionary cost reimbursement services of up to $270,000.00, DGS will
identify and secure the additional funding at that time. The $914,553.87 in monthly base
services include $30,422.00 for the Metropolitan Police Departments (MPD) firing range, which
the MPD will fund. DGS plans to order monthly basic, and discretionary cost reimbursement
services totaling $914,131.87. Thus, the amount of planned FY 2020 expenditures for DGS and
the MPD total $944,553.87.
The FY 2021 NTE value of $2,461,478.13 is made up of $2,118,580.13 of monthly base
($2,118,580.13) and discretionary cost reimbursement services ($270,000.00) to be paid by DGS
and $72,898.00 in basic services to be paid by the MPD for its firing range. The Mayors
2000 14th St. NW, 8th Floor | Washington DC 20009 | Telephone (202) 727-2800 | Fax (202) 727-7283
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
Proposed FY 2021 Budget for DGS and the MPD includes funding for this proposed contract
and is subject to an approval in the Districts Budget and Financial Plan.
In my capacity as the Agency Fiscal Officer of DGS, I hereby verify that there are adequate
funds available in the approved FY 2020 appropriated budget to cover DGSs planned FY 2020
expenditure of $914,131.87. The Agency Fiscal Officer of the MPD has also certified that its FY
2020 budget will cover its planned FY 2020 expenditure of $30,422.00. Funding of DGSs
planned FY 2021 expenditure of $2,388,580.13 and the MPDs FY 2021 expenditure of
$72,898.00 are subject to an approval in the Budget and Financial Plan.
The FY 2020 funding attributes are shown in the table below.
Agency Requisition Fund AY Index PCA Object Amount
DGS
(AMO) RK151714 0100 2020 A3002 E3002 0310 $914,553.87
DGS
(AMO) RK151714 0100 2020 A3002 E3002 0310 $30,000.00
MPD TBD TBD TBD TBD TBD TBD $30,422.00
TOTAL $944,553.87
2000 14th St. NW, 8th Floor | Washington DC 20009 | Telephone (202) 727-2800 | Fax (202) 727-7283
Contracts & Procurement
OFFICE OF THE GENERAL COUNSEL
MEMORANDUM
TO: Ronan Gulstone
Director, Office of Policy and Legislative Affairs
FROM: Xavier Beltran
General Counsel
SUBJECT: Legal Sufficiency Certification
Modification No. 02 to Exercise Option Year Two of Contract for Comprehensive
Janitorial Services for the Metropolitan Police Department & Fire and Emergency
Medical Service
Contract Number: DCAM-18-NC-0027
Contractor: Superior Services & Associates, Inc.
DATE: June 1, 2020
_____________________________________________________________________________
This is to certify that this Office has reviewed the above-referenced proposed Contract
Modification and has found it to be legally sufficient, subject to submission of: (i) any required
materials to Council; (ii) Councils approval of the same; and (iii) a Fiscal Certification issued by
the Department of General Services Agency Fiscal Officer.
Please feel free to contact me at (202) 727-2800 with any questions.
____________________________
Xavier Beltran
General Counsel
 1. Contract Number Page of Pages
MODIFICATION OF CONTRACT DCAM-18-NC-0027 1 3
2. Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Contract Caption
Comprehensive Janitorial Services for MPD &
M02A See Block 16C TBD FEMS
6. Issued By: 7. Administered By (If other than line 6)
Department of General Services Department of General Services
Contracting and Procurement Division Facilities Division
2000 14th Street, 8th Floor 2000 14th Street NW, 8th Floor
Washington, DC 20009 Washington, DC 20009
Attention: Domonique L. Banks domonique.banks@dc.gov Attention: Ruth Jenkins ruth.jenkins@dc.gov
8. Name and Address of Contractor (No. Street, city, country, state and ZIP Code) 9A. Amendment of Solicitation No.
SUPERIOR SERVICES AND ASSOCIATES, INC. 9B. Dated (See Item 11)
1539 1st Street, N.W. | Suite B
Washington, D.C. 20024-3411 10A. Modification of Contract/Order No.
DCAM-18-NC-0027
X
ATTN: Delores Flowers (202) 561-5000 10B. Dated (See Item 13)
superiorservicef@aol.com June 14, 2018
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the
following methods: (a) By completing Items 8 and 15, and returning 1 copies of the amendment: (b) By acknowledging receipt of this
amendment on each copy of the offer submitted; or (c) By separate letter or fax which includes a reference to the solicitation and
amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS
PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change
an offer already submitted, such change may be made by letter or fax, provided each letter or telegram makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to: (Specify Authority)
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation
date, etc.) set forth in item 14.
C. This supplemental agreement is entered into pursuant to authority of:
D. Other (Specify type of modification and authority) Contract DCAM-18-NC-0027 and Title 27 DCMR Sections 4727
X
E. IMPORTANT: Contractor is not, X is required to sign this document and return 1 copy to the issuing office.
14. Description of modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
Contract No. DCAM-18-NC-0027 Comprehensive Janitorial Services for MPD & FEMS is hereby modified as follows:
1. In accordance with Section F Paragraph F.2 Option to Extend the Term of the Contract, the District hereby unilaterally, exercises its option to extend
a portion of the Contract for Option Period Three (OY3). The Contract Period of Performance is 14-June-2020 through 19-June-2020 with a zero
($0.00) dollar amount.
2. RELEASE: It is mutually agreed that in exchange for this Modification and other consideration, the Contractor hereby releases, waives, settles, and
holds the Department harmless from any and all actual or potential claims or demands for delays, disruptions, additional work, additional time, additional
costs, contract extensions, compensation, or liability under any theory, whether known or unknown, that the Contractor may have now or in the future
against the Department arising from or out of, as a consequences or result of, relating to or in any manner connected with this Modification, the above-
referenced Services, and the work provided pursuant to the Agreement.
3. ALL OTHER TERMS AND CONDITIONS OF THE AGREEMENT REMAIN UNCHANGED.
Except as provided herein, all terms and conditions of the document referenced in Item (9A or 10A) remain unchanged and in full force and effect
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
FRANKLIN AUSTIN, CPPB, CPM | Contracting Officer
15B. Name of Contractor 15C. Date Signed 16B. District of Columbia 16C. Date Signed
6.5.2020
(Signature of person authorized to sign)