MURIEL BOWSER
MAYOR
May 22, 2020
The Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, N.W.
Suite 504
Washington, DC 20004
Reference: District of Columbia Department of General Services
IDIQ HVAC Systems Maintenance, Replacement & Installation Services
Contract Number: DCAM-20-CS-RFQ-0002B
Contractor: GCS, Inc.
Dear Chairman Mendelson:
Pursuant to D.C. Official Code 1-204.51(b), the Department of General Services ("DGS" or the
"Department") hereby submits to the Council of the District of Columbia for its review and passive
approval, the attached Basic Ordering Agreement for IDIQ HVAC Systems Maintenance,
Replacement & Installation Services - Contract No. DCAM-20-CS-RFQ-0002B (the "Contract"),
between the Department and GCS, Inc. (the "Contractor"). The Contract is an indefinite delivery
and indefinite quantity ("ID/IQ") type, and any work thereunder is awarded through task orders
issued on a competitive basis.
If approved, the proposed Contract would authorize the Contractor to provide HVAC systems
maintenance, replacement, and installation services as awarded via Task Order Agreements at
various DGS facilities within DGS' real estate portfolio (the "Project"). The Project locations
include schools, parks, recreation facilities, municipal buildings, fire and police stations, short
term family housing, tenant fit-out type work, small park/playground work, pools, and other public
locations.
The Contract contains a guaranteed minimum value of $50.00 and a not-to-exceed ("NTE")
amount of $10,000,000.00 for base period ("Base Period) and 4 one-year option periods ("Option
Years). As the proposed amount of the Contract exceeds $1 million, Council approval is required
for this contract action.
In addition to the proposed Contract, attached are (i) a contract summary, (ii) a fiscal certification,
(ii) a legal sufficiency review and certification, and (iv) a Citywide Clean Hands certificate for the
Contractor.
If you have any questions regarding this proposed action, please feel free to contact Keith A.
Anderson, the Departments Director, or George G. Lewis, the Departments Chief of Contracts
and Procurement, at (202) 727-2800.
Sincerely,
Mur! Bowser
Encl&sures
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Standard and multiyear)
IDIQ for HVAC Systems Maintenance, Replacement & Installation Services
(A) Contract Number: DCAM-20-CS-RFQ-0002B (the Contract)
Proposed Contractor: GCS, Inc. (the Contractor)
Proposed Contract Minimum Value
(Per Base and Option Years: $50.00
Proposed Contract Not to Exceed
(NTE) Amount (Per Base and
Option Year): $10,000,000.00
Unit and Method of Compensation: Monthly progress payments based on lump sum
pricing pursuant to competitively-awarded task
order agreements
Term of Contract: From date of execution of the Contract (Basic
Ordering Agreement (BOA)) by the Department
for 1 year (Base Year).
Note: Council approval is requested on or before
May 31, 2020 in order to execute the Basic Ordering
Agreement (BOA) and authorize/issue Task Order
Agreements (Task Order Agreements) for HVAC
related projects on a competitive basis on a timely
fashion as they arise.
Type of Contract: Indefinite Delivery/Indefinite Quantity (ID/IQ)
Source Selection Method: Request for Qualifications (RFQ)
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(B) For a contract containing option periods, the contract amount for the base period and for
each option period. If the contract amount for one or more of the option periods differs
from the amount for the base period, provide an explanation of the reason for the
difference:
For the Base Year and each Option Year:
Minimum Value: $50.00
Maximum Not-to-Exceed Amount: $10,000,000.00
(C) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:
Under the proposed Contract for HVAC Systems Maintenance, Replacement & Installation
Services (DCAM-20-CS-RFQ-0002B) (the Contract) GCS, Inc. (the Contractor) will provide
HVAC systems maintenance, replacement, and installation services as awarded via Task Order
Agreements at various DGS facilities within DGS real estate portfolio (the Project).
In general this work includes a range of small, medium and large-sized HVAC-related projects,
including but not limited to chiller replacements, replacement of domestic water heaters,
installation of new air conditioning units, conversion of heating plants from low pressure steam to
hot water, replacement of pumps and boilers, removal of underground fuel oil storage tanks, the
retrofit of new filters into air handling units and associated HVAC plumbing, electrical and
controls work.
The proposed Contract does not authorize any specific work to the Contractor. All work will be
awarded and released on competitive basis through individual Project task order agreements, as
set forth in the Contract. Since the aggregate NTE amount of proposed Contract for base period
and 4 one-year option periods exceeds $1 million, Council approval is required for this contract
action.
(D) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:
On December 24, 2019, the Department issued a Request for Qualification (RFQ) to solicit
Statements of Qualifications (SOQs) from those entities (Offerors) interested in performing
heating, ventilation and air conditioning (HVAC) work and upgrades at various facilities within
DGS real estate portfolio. In general this work includes a range of small, medium and large-sized
HVAC-related projects, including but not limited to chiller replacements, replacement of domestic
water heaters, installation of new air conditioning units, conversion of heating plants from low
pressure steam to hot water, replacement of pumps and boilers, removal of underground fuel oil
storage tanks, the retrofit of new filters into air handling units and associated HVAC plumbing,
electrical and controls work. The RFQ was posted on the Departments website for Open Market.
A project information meeting was held on January 14, 2019. Six (6) Addenda were issued as
follows:
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 Addendum No. 1, issued on January 7, 2020, extended the project information meeting
to January 14, 2020.
Addendum No. 2, issued on January 14, 2020, provided the sign-in sheet and business
cards from the project information meeting held on January 14, 2020; and incorporated the
Living Wage act & Fact Sheet 2020.
Addendum No. 3, issued on January 23, 2020, extended the SOQs due date to January
30, 2020 at 2:00 pm.
Addendum No. 4, issued on January 24, 2020, incorporated the Request for Information
(RFIs)/ Questions & Answers; provided the form of contract (BOA); and revised Section
B.9.3 Design Services (of the RFQ).
Addendum No. 5, issued on January 27, 2020, incorporated responses to two (2)
unanswered questions/RFIs.
Addendum No. 6, issued on January 29, 2020, extended the SOQs due date to February
6, 2020 at 2:00 pm.
Twenty-five firms (collectively, the "Offerors" and each individually, an "Offeror") submitted
SOQs in a timely manner on February 6, 2020, the SOQs Due Date.
Due to the number of SOQs received, the evaluation process has been broken into groups (Group
1, Group 2, and Group 3). Each group of proposals were disbursed to the Technical Evaluation
Panel (TEP) members with Evaluation score sheets specifically for each group. Four technical
categories were comprised into a 100 point scale as follows: (i) Past Performance, Experience &
References worth, 25 Points; (ii) Key Personnel, worth 25 points; (iii) Project Management Plan,
worth 25 Points; and (iv) Capacity, worth 25 points.
The groups were prioritized by the needs of the District. TEP Members met to discuss their
respective technical scores for each Offeror within each Group. TEP Members completed
individual evaluations of statement of qualifications (SOQ). TEP members discussed details of
each SOQs, in addition to evaluation factors and sub-factors as consensus scores were developed.
The TEP Panel met often for group consensus meetings. Offerors that scored 60 points or higher
from each group were/will be selected as qualified contractors for award. The Contracting Officer
reviewed TEPs technical scoring and the SOQs submitted, and determined that 7 Contractors out
of 10 in Group 1 of 3, including GCS, Inc. are qualified, responsive, and responsible and will be
awarded the BOAs, if approved.
(E) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
voluntary corrective action by the District. Include the identity of the protestor, the grounds
alleged in the protest, and any deficiencies identified by the District as a result of the protest:
The Contract award was not protested.
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(F) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar to those of the proposed contract:
GCS, Inc., is a Certified Small Business Enterprise (SBE) based in Washington DC. GCS, Inc.,
initially provided general construction services including maintenance, repair, carpentry,
demolition, and concrete services. Beginning in 2005, GCS, Inc., expanded its operations to
include general contracting and construction management services in the District, specializing in
Design-Build projects and gaining a reputation for delivering some of the citys most challenging
projects. SIGAL Construction Corporation began providing construction services in the
Washington, DC area in 1977 and over the next forty years provided clients with the full range of
construction services, focusing on excellence through innovation, creativity, and collaboration.
Having worked together on several projects as a joint venture, in 2018 SIGAL returned to DC to
officially join GCS, Inc., combining the strengths of the two companies into a single team. The
Contractor has been determined responsible in accordance with 27 DCMR 4706.1.
(G) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,
D.C. Official Code 2-218.01 et seq. (Act), including a certification that the subcontracting
plan meets the minimum requirements of the Act and the dollar volume of the portion of the
contract to be subcontracted, expressed both in total dollars and as a percentage of the total
contract amount:
Pursuant to the Contract, competitive task order agreements will be issued for projects on an as
needed basis. The Contractor is a certified business enterprise in accordance with the Act
(Certification No. LZXR70910012022). As appropriate, subcontracting plans will be submitted
for review and approval for each task order with a value of $250,000 or more.
(H) Performance standards and the expected outcome of the proposed contract:
In general, the Contractor will provide a range of small, medium and large-sized HVAC-related
projects, including but not limited to chiller replacements, replacement of domestic water heaters,
installation of new air conditioning units, conversion of heating plants from low pressure steam to
hot water, replacement of pumps and boilers, removal of underground fuel oil storage tanks, the
retrofit of new filters into air handling units and associated HVAC plumbing, electrical and
controls work. The Contractor will be required to meet or exceed performance standards in
accordance with the Contracts scope of work. DGS staff and the Departments designated Project
Manager will monitor the Contractors performance to ensure consistency with the Contracts
terms and conditions, and, more specifically, the established pricing and completion dates included
in individual task order agreements.
(I) The amount and date of any expenditure of funds by the District pursuant to the contract
prior to its submission to the Council for approval:
N/A.
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(J) A certification that the proposed contract is within the appropriated budget authority for
the agency for the fiscal year and is consistent with the financial plan and budget adopted
in accordance with D.C. Official Code 47-392.01 and 47-392.02:
The Agency Fiscal Officer has certified that the proposed Contract No. DCAM-20-CS-RFQ-
0002B (the Contract) is within the Departments appropriated budget authority for the fiscal year
and is consistent with the financial plan and budget adopted in accordance with D.C. Official Code
47-392.01 and 47-392.02. The relevant certification accompanies this Council Package.
(K) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:
The proposed Contract has been deemed legally sufficient by the Departments Office of the
General Counsel, and the Contractor does not appear to have any currently pending legal claims
against the District.
(L) A certification that Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code 2-353.01(b):
The Citywide Clean Hands database indicates that the Contractor is current with its District taxes.
The relevant Clean Hands Certificate accompanies this Council Package.
(M) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:
The Contractor has certified that it is in compliance with federal tax laws.
(N) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended; D.C. Official Code 2-218.01 et seq.:
According to the DSLBDs website, the Contractor is a Certified Local, Small, or Disadvantaged
Business Enterprise. The Contractors Certification Number is LZXR70910012022, with an
expiration date of January 28, 2022.
(O) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:
N/A.
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(P) A statement indicating whether the proposed contractor is currently debarred from
providing services or goods to the District or federal government, the dates of the
debarment, and the reasons for debarment:
The Contractor is not debarred from providing services to the Government of the District of
Columbia or the Federal Government according to the Office of Contracts and Procurements
Excluded Parties List and the Federal Governments Excluded Parties List.
(Q) Any determination and findings issues relating to the contracts formation, including any
determination and findings made under D.C. Official Code 2-352.05 (privatization
contracts):
On April 9, 2020, the Department issued a Determination and Findings for Contractor
Responsibility with respect to proposed Contract No. DCAM-20-CS-RFQ-0002B (the Contract)
with GCS, Inc. (the Contractor) in which DGS Contracting Officer concluded that the
Contractor is responsible.
(R) Where the contract, and any amendments or modifications, if executed, will be made
available online:
The Contract, if approved, will be posted on the Departments website.
(S) Where the original solicitation, and any amendments or modifications, will be made
available online:
The original solicitation and any amendments have been be posted on the Departments website.
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 Government of the District of Columbia
CERTIFICATE OF CLEAN HANDS
GCS INC
3020 YOST PL NE
WASHINGTON, DC 20018-1644
EIN :*****8921
i a
b
As reported in the Citywide Clean Hands system, the above referenced
m
individual or entity has no outstanding liability with the District of
l u
Columbia. As of the date herein, you have complied with the following
o
official DC code and therefore are issued this Certificate of Clean
Hands.
f C
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS AND FEES
t o
CHAPTER 28. GENERAL LICENSE LAW
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
ic
D.C. Code 47-2862 (2006)
t r
47-2862. Prohibition against issuance of license or permit.
D is
Date: Thursday this 26th day of March 2020 04:54 PM
Authorized By Marc Aronin
Chief, Collection Division
Tracking#: 1268343 This document is a certified, complete and true copy.
 GOVE