The bill amends Chapter 38-2 of the General Laws, which governs "Access to Public Records," to enhance transparency and accountability while balancing individual privacy rights. Key provisions include a clearer definition of "public body" to encompass police departments of private educational institutions and a specification that public records include various forms of documentation, with exemptions for sensitive records such as medical and personnel files.

The bill introduces provisions for the handling of police body-worn camera recordings and internal affairs investigation reports, ensuring these records are accessible to the public under certain conditions. It mandates that public bodies maintain written minutes of meetings, establish clear procedures for public record requests, and provide explanations for any redacted information.

Further amendments enhance the accessibility of public records by allowing requests to be submitted in multiple formats, including in person, by regular and electronic mail, and at the public body's discretion, by fax or online portal. Public bodies are required to respond to requests within thirty (30) days, an increase from the previous five (5) days for arrest logs.

The bill addresses vexatious requests, allowing public bodies to seek court relief for requests made with the intent to disrupt government operations. It also increases penalties for officials who violate public records laws, raising civil fines for knowing violations from two thousand dollars ($2,000) to four thousand dollars ($4,000) and for reckless violations from one thousand dollars ($1,000) to two thousand dollars ($2,000).

Additionally, the scope of accessible records is expanded to include police reports of non-arrest incidents and final internal affairs investigation reports. The bill aims to improve public access to government records while ensuring protections against misuse of the request process.

Statutes affected:
2389: 39-21.1-17