The bill amends Section 28-14-12 of the General Laws in Chapter 28-14, titled "Payment of Wages," to establish new requirements for employers regarding employment records. It mandates that every employer must maintain true and accurate records of hours worked and wages paid for at least three years. At the start of employment, employers are required to provide each employee with a written notice in English that includes essential information such as:

1. The rate or rates of pay and basis thereof, including the method of payment (hourly, salary, commission, etc.) and any additional rates;
2. Any allowances claimed for permitted meals and lodging;
3. The employer's policy on sick leave, vacation, personal leave, holidays, and hours;
4. The employee's employment status and whether they are exempt from minimum wage and/or overtime;
5. A list of deductions that may be made from the employee's pay;
6. The number of days in the pay period, the regularly scheduled payday, and the date of the first payment of wages earned;
7. The legal name of the employer and any operating name if different;
8. The physical address of the employer's main office or principal place of business, and its mailing address if different; and
9. The telephone number of the employer.

Additionally, employers must keep a signed copy of the notice acknowledging receipt by the employee. Any person who violates these provisions shall be punished by a fine of $400 for a first or second violation, with subsequent violations subject to the penalties provided in 28-14-17(a). This act is set to take effect on January 1, 2026.

Statutes affected:
70  SUB A: 28-14-12
70  SUB A as amended: 28-14-12