The bill amends various provisions related to data practices in Minnesota, specifically focusing on data request and retention processes. It introduces a new subdivision to Minnesota Statutes 2024, section 13.03, allowing individuals to apply for a fee waiver for data requests based on specific criteria, such as the public interest and the potential contribution to understanding government operations. Additionally, it establishes a timeline for state agencies to fulfill data requests, mandating that they provide copies within 30 days and requiring a written explanation if this timeline cannot be met. The bill also clarifies the definition of "correspondence" in the context of records management, ensuring that written or electronic communications related to agency functions are preserved.

Furthermore, the bill modifies the enforcement mechanisms for compliance with data practices. It specifies that courts must award reasonable attorney fees to prevailing plaintiffs in cases where the government entity did not comply with a relevant opinion issued under section 13.072. The bill also emphasizes the importance of maintaining an active records management program, requiring state agencies to digitize correspondence and retain it for a minimum of 25 years. Overall, the bill aims to enhance transparency and accountability in government data practices while providing clearer guidelines for data access and management.

Statutes affected:
Introduction: 13.03, 13.08, 138.17