This bill amends various provisions related to data practices in Minnesota, specifically focusing on data requests and retention. It introduces a new subdivision to Minnesota Statutes 2024, section 13.03, allowing individuals to apply for a fee waiver for data requests based on specific criteria, such as the public interest and the nature of the data requested. Additionally, it establishes a timeline for state agencies to fulfill data requests, mandating that they provide copies within 30 days and report any delays to the Legislative Commission on Data Practices. The bill also clarifies the definition of "correspondence" in the context of records management, ensuring that written or electronic communications related to agency functions are preserved.

Furthermore, the bill modifies the enforcement mechanisms for compliance with data practices. It specifies that courts must award reasonable attorney fees to prevailing plaintiffs in cases where the government entity did not act in accordance with prior legal opinions. The bill also emphasizes the importance of maintaining an active records management program, requiring state agencies to digitize correspondence and retain it for a minimum of 25 years. Overall, these changes aim to enhance transparency and accountability in government data practices while ensuring that public access to information is facilitated.

Statutes affected:
Introduction: 13.03, 13.08, 138.17