This bill amends Minnesota Statutes to enhance the regulations surrounding the retention of government records, specifically defining "correspondence" and establishing a minimum retention period for such records. The bill introduces new legal language that defines "correspondence" as any written or electronic communication related to the events, decisions, and functions of public agencies, while excluding personal communications and unrelated promotional materials. Additionally, it mandates that all correspondence must be retained for a minimum of three years from the date of creation or receipt.

The bill also makes several amendments to existing statutes regarding the responsibilities of public officers and the management of government records. It clarifies that public officers are responsible for preserving government records and outlines the procedures for the destruction or reproduction of records deemed no longer valuable. The amendments aim to ensure better management and preservation of public records, thereby enhancing transparency and accountability in government operations.

Statutes affected:
Introduction: 15.17, 138.17