F L O R I D A H O U S E O F R E P R E S E N T A T I V E S
CS/HB 1519 2022
1 A bill to be entitled
2 An act relating to fleet management; requiring the
3 Department of Management Services to prepare an
4 inventory of state-owned motor vehicles, maintenance
5 facilities, and fuel depots; requiring the department
6 to submit the inventory to the Governor and the
7 Legislature by a specified date; specifying
8 requirements for the inventory; requiring state
9 agencies and state universities to provide certain
10 information requested by the department; creating the
11 Fleet Operations Management Pilot Program within the
12 department; providing the purpose of the pilot
13 program; specifying motor vehicles that are excluded
14 from the pilot program; requiring the department to
15 administer the pilot program; requiring the department
16 to competitively procure and contract with a vendor or
17 contractor for a specified purpose; requiring that
18 such contract be competitively bid at specified
19 intervals; requiring data relating to such contract to
20 be stored in at least one common format approved by
21 the department; providing that such data remains the
22 property of the department; specifying requirements
23 for motor vehicle-monitoring hardware installed in a
24 state-owned motor vehicle; requiring the department to
25 establish an average baseline of costs for each state
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26 entity selected for the pilot program; providing
27 requirements for the department and state entities to
28 implement the pilot program by specified dates;
29 requiring the department to submit an annual report to
30 the Governor and Legislature by a specified date;
31 authorizing the termination or acceleration of the
32 pilot program under certain circumstances; providing
33 an effective date.
34
35 Be It Enacted by the Legislature of the State of Florida:
36
37 Section 1. Statewide inventory.—
38 (1) The Department of Management Services shall prepare an
39 inventory of all state-owned motor vehicles, maintenance
40 facilities, and fuel depots. By December 31, 2022, the
41 department shall submit the inventory to the Governor, the
42 President of the Senate, and the Speaker of the House of
43 Representatives.
44 (2) The inventory must provide, at a minimum, all of the
45 following:
46 (a) Entity of ownership of all state-owned motor vehicles,
47 maintenance facilities, and fuel depots.
48 (b) Entity of possession of all state-owned motor
49 vehicles, maintenance facilities, and fuel depots.
50 (c) Estimated annual operating and other costs of all
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51 state-owned motor vehicles, maintenance facilities, and fuel
52 depots.
53 (d) Number of full-time equivalent and other-personal-
54 services positions assigned to operate and maintain each state-
55 owned maintenance facility and fuel depot.
56 (e) Physical address for the location of all state -owned
57 motor vehicles, maintenance facilities, and fuel depots.
58 (3) Each state agency and state university shall provide
59 any information requested by the Department of Management
60 Services necessary for the completion of the inventory.
61 Section 2. Fleet Operations Management Pilot Program.—
62 (1) There is created within the Department of Management
63 Services the Fleet Operations Management Pilot Program. The
64 purpose of the pilot program is to assess the potential for cost
65 savings through a contract with a vendor or contractor for
66 privatizing the management and operation of state-owned motor
67 vehicles, motor vehicle acquisitions and dispositions,
68 maintenance facilities, and fuel operations. The pilot program
69 may not include any vehicle designated for law enforcement
70 purposes unless requested by the agency.
71 (2) The Department of Management Services shall administer
72 the Fleet Operations Management Pilot Program. The department
73 shall competitively procure and contract with a vendor or
74 contractor for privatizing state-owned motor vehicles, motor
75 vehicle acquisitions and dispositions, maintenance facilities,
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76 and fuel operations for selected state entities. Any contract
77 with a vendor or contractor for the pilot program must be
78 competitively bid every 5 years. Any data that relates to the
79 contract must be stored in at least one common format approved
80 by the department, and such data remains the property of the
81 department. Any vehicle-monitoring hardware installed in a
82 state-owned motor vehicle must be commercially available and may
83 not be proprietary to the vendor or contractor.
84 (3) For each state entity selected by the Department of
85 Management Services for inclusion in the Fleet Operations
86 Management Pilot Program, the department shall establish an
87 average baseline of costs associated with state-owned motor
88 vehicles, motor vehicle acquisitions and dispositions,
89 maintenance facilities, and fuel operations using the previous 3
90 fiscal years for each state entity.
91 (4) By October 1, 2023, the Department of Management
92 Services and three state entities selected by the d epartment,
93 which must have a combined total motor vehicle fleet size of at
94 least 5,000 motor vehicles, must use the competitively procured
95 contract selected by the department for privatizing the
96 management and operation of state-owned motor vehicles, motor
97 vehicle acquisitions and dispositions, maintenance facilities,
98 and fuel operations. Upon request by the department, each state
99 entity selected must provide all information necessary for
100 privatizing the management of existing state-owned motor
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101 vehicles, motor vehicle acquisitions and dispositions,
102 maintenance facilities, fuel operations, and any full -time
103 equivalent and other-personal-services positions assigned to
104 operate and maintain each state-owned maintenance facility and
105 fuel operation.
106 (5) By October 1, 2024, the Department of Management
107 Services must select 10 additional state entities to use the
108 competitively procured contract selected by the department for
109 privatizing the management and operation of state-owned motor
110 vehicles, motor vehicle acquisitions and dispositions,
111 maintenance facilities, and fuel operations. Upon request by the
112 department, each state entity selected must provide all
113 information necessary for privatizing the management of existing
114 state-owned motor vehicles, motor vehicle acquisitions and
115 dispositions, maintenance facilities, fuel operations, and any
116 full-time equivalent and other-personal-services positions
117 assigned to operate and maintain each state-owned maintenance
118 facility and fuel operation.
119 (6) By October 1, 2025, the Department of Management
120 Services shall direct all state entities to use the
121 competitively procured contract selected by the department for
122 privatizing the management and operation of state-owned motor
123 vehicles, motor vehicle acquisitions and dispositions,
124 maintenance facilities, and fuel operations. Upon request by the
125 department, each state entity must provide all information
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126 necessary for privatizing the management of existing state -owned
127 motor vehicles, motor vehicle acquisitions and dispositions,
128 maintenance facilities, fuel operations, and any full-time
129 equivalent and other-personal-services positions assigned to
130 operate and maintain each state-owned maintenance facility and
131 fuel operation.
132 (7) Annually beginning September 1, 2024, the Department
133 of Management Services shall compile a report detailing the
134 impact to full-time equivalent and other-personal-services
135 positions and cost savings, if any, and submit such report,
136 along with a list of its findings and recommendations regarding
137 the pilot program, to the Governor, the President of the Senate,
138 and the Speaker of the House of Representatives.
139 (8) If the Department of Management Services is unable to
140 document at least $5 million in cost savings to the state under
141 the pilot program by July 1, 2025, the pilot program and any
142 vendor or contractor contracts may be terminated. The department
143 may terminate the pilot program and any vendor or contractor
144 contracts before July 1, 2025, if the department's findings or
145 economic models do not indicate that the pilot program will
146 result in significant cost savings to the state by July 1, 2025.
147 The department may accelerate the implementation of the pilot
148 program by 1 fiscal year for each implementation stage if the
149 cost savings justify an accelerated implementation.
150 Section 3. This act shall take effect upon becoming a law.
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