MURIEL BOWSER
MAYOR
November 19, 2024
The Honorable Phil Mendelson
Chairman, Council of the District of Columbia
1350 Pennsylvania Avenue NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification No. 1 to Contract No. DCAM-22-CS-RFQ-0016P with Citadel Firm, LLC,
to exercise option year one in the not-to-exceed amount of $10,000,000. The modification’s period
of performance is from December 12, 2024, through December 11, 2025.
Under the proposed modification, Citadel Firm, LLC, will continue to provide maintenance and
repair services at schools, parks, recreation facilities, municipal buildings, fire stations, police
stations, short-term family housing units, and other public locations.
My administration is available to discuss any questions you may have regarding the proposed
contract modification. To facilitate a response to any questions you may have, please contact
Delano Hunter, Director, Department of General Services (DGS), or have your staff contact
George G. Lewis, Chief of Contracts and Procurement, DGS, at (202) 727-2800.
I look forward to the Council’s favorable consideration of this contract modification.
Sincerely,
Muriel Bowser
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
____________________________________________________________________________________
Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c-3), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Options)
Proposed Modification No. 1 to Contract No. DCAM-22-CS-RFQ-0016P for Maintenance &
Repairs of Government Facilities (“MRGF”) Services
Exercise of Option Year 001
(A) Contract Number: DCAM-22-CS-RFQ-0016P
Modification No. 1 to exercise Option Year 001
Proposed Contractor: Citadel Firm, LLC
Proposed Contract Amount
(Option Year 001): Guaranteed Minimum: $50
Not-to-Exceed (“NTE”) Amount: $10,000,000
Term of Contract
(Option Year 001): December 12, 2024, through December 11, 2025
Type of Contract: Indefinite Delivery/Indefinite Quantity (“ID/IQ”)
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Contract (Base Year): DCAM-22-CS-RFQ-0016P
Council Approval: CA25-0478, November 12, 2023
Contract Amount: Guaranteed Minimum: $50; NTE: $10,000,000
Full Exercise of Option Year 001: Proposed Modification No. 1
Proposed Option Year 001 Amount: Guaranteed Minimum: $50; NTE: $10,000,000
(C) A description of any other contracts the proposed contractor is currently seeking or holds
with the District:
The Contractor is currently involved in the below District projects:
• Design-Build Services for the MPD 5th District Headquarters – Selective Renovation
Project
• Health and Human Services Small Capital Renovation Projects
• IDIQ for On-Call Construction, Repair & Replacement (CRR) Services Citywide On-Call
HVAC Repairs, Rentals & Installation Support
• Interior and Exterior ADA Upgrades at 4th District Metropolitan Police Department
Substation
• On Call Playground EWF Maintenance and Installation
• King Greenleaf & Riggs-LaSalle Roof Replacement Project
(D) A statement that the Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
The Citywide Clean Hands database indicates that the Contractor is current with its District taxes.
The relevant certification is attached.
(E) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Office of the Chief Financial Officer has certified that the guaranteed minimum value of $50 of
proposed Modification No. 1 is within the appropriated budget authority for the agency and is
consistent with the financial plan and budget adopted in accordance with D.C. Official Code §§ 47-
392.01 and 47-392.02. The applicable Fiscal Sufficiency certification accompanies this Council
Package.
(F) (1) A certification that the proposed contractor has been determined not to be in violation of
section 334a of the Board of Ethics and Government Accountability Establishment and
Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and
(2) A certification from the proposed contractor that it currently is not and will not be in
violation of section 334a of the Board of Ethics and Government Accountability
Establishment and Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official
Code § 1-1163.34a:
Based upon a certification from the Contractor, the Contractor has been determined not to be in
violation of D.C. Official Code § 1-1163.34a; and will not be in violation of D.C. Official Code §
1-1163.34a.
* Government ofthe District ofColumbia
*
*
MEE (Office of the Chief Financial Officer 1101 4% Street, SW
Ollie of Tax and Revenue ‘Washington, DC 20024
Date of Notice: October 31, 2024 Notice Number: 10012820985
CITADEL FIRM LLC
3905 GEORGIA AVE NW FL SECOND
WASHINGTON DC 20011-5817
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate ofClean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Authorized By Melinda Jenkins
Branch Chief, Collection and Enforcement Administration
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
1101 4th Street SW, Suite W270, Washington,DC 20024/Phone: (202) 724-S048/MyTax.DCgov
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
Memorandum
To: Delano Hunter
Director, Department of General Services
From: Antoinette Hudson Beckham
Agency Fiscal Officer
Department of General Services
Reference: Maintenance & Repairs of Government Facilities (“MRGF”) Services
Proposed Modification No. 1 to Contract No. DCAM-22-CS-RFQ-0016P with
Citadel Firm, LLC
Full Exercise of Option Year 001
Date: September 24, 2024
Subject: Fiscal Sufficiency Review
In my capacity as the Agency Fiscal Officer of the Department of General Services (the
“Department”), I hereby certify that Modification No. 1 to Contract No. DCAM-22-CS-RFQ-0016P
for Maintenance & Repairs of Government Facilities (“MRGF”) Services between the Department
and Citadel Firm, LLC (the “Contractor”) with a Not-To-Exceed (“NTE”) value of $10,000,000.00,
has a guaranteed minimum value of $50.00, that is consistent with the Department’s current budget
and that adequate funds are available in the budget for the expenditure. The $50.00 minimum value
is hereby certified.
Funds supporting individual task order agreements, above the minimum amount certified of $50.00,
to be issued against the base period (“Base Period”) and four (4) one-year option periods (“Option
Years”) aggregate NTE value of $10,000,000.00, will be reviewed for certification and approval at
the time of issuance of any such task order agreements. Each task order is subject to availability of
appropriated funds. Task orders, ineligible for capital expenditure, will be funded under the
Department of General Services (“DGS”) operating budget, if funding is available.
The Department of General Services (AM0-Owner AGY/Implementing AGY) has $50.00 in its
cumulative capital budget allotment balance.
 Fiscal Sufficiency Review
HVAC Systems Maintenance, Replacement Services
Contract Number: DCAM-22-CS-RFQ-0016P
Modification No. 1 – Exercise of Option Year 001
The PASS information is attached/ below:
Project Number/ Fund Imp. Owner RK/PO Amount Comments
Name Subtask AY Detail Agency Agency
100144 - 04.01(A9034.A9034.PREVE N/A 3030300 AM0 AM0 RK287317 $50.00
(AM0.PL902C.CRITIC NTATIVE/CRITICAL
AL SYSTEM CAPITAL POOL
REPLACEMENT) CNSTR.PREVENTATIVE/C
RITICAL CAPITAL POOL
CNSTN)
Total $50.00
for AHB
_____________________________
Antoinette Hudson Beckham
Agency Fiscal Officer
Department of General Services
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
___________________________________________________________________________
OFFICE OF THE GENERAL COUNSEL
MEMORANDUM
TO: Tomás Talamante
Director, Office of Policy and Legislative Affairs
FROM: Kristen Walp
Senior Assistant General Counsel
SUBJECT: Legal Sufficiency Certification
Proposed Modification No. 1 to Basic Ordering Agreement for Maintenance & Repairs
of Government Facilities (“MRGF”) Services
Contract Number: DCAM-22-CS-RFQ-0016P
Contractor: Citadel Firm, LLC
DATE: November 4, 2024
_____________________________________________________________________________
This is to certify that this Office has reviewed the above-referenced proposed Modification No. 1
and has found it to be legally sufficient, subject to submission of: (i) any required materials and
Council approval; (ii) Council’s approval of the same; and (iii) a Fiscal Certification issued by the
Department of General Services’ Agency Fiscal Officer.
Please feel free to contact me at (202) 727-2800 with any questions.
____________________________
Kristen Walp
Senior Assistant General Counsel
3924 Minnesota Avenue NE, 6th Floor Washington DC 20019 | Telephone (202) 727-2800 | Fax (202) 727-7283
 1. CONTRACT NO Page of Pages
MODIFICATION OF CONTRACT
DCAM-22-CS-RFQ-0016P 1 2
2. MODIFICATION NUMBER 3. EFFECTIVE DATE 4. PURCHASE REQUISITION NO. 5. CAPTION
IDIQ for Maintenance & Repairs of
Government Facilities (“MRGF”)
Modification No. 1 See Block 16C RK287317 Services
6. ISSUED BY: 7. ADMINISTERED BY (If other than Item 6)
Department of General Services Department of General Services
Contracting and Procurement Division Capital Construction Division
3924 Minnesota Avenue, NE, 5th Floor 3924 Minnesota Avenue, NE, 5th Floor
Washington, DC 20019 Washington, DC 20019
8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NUMBER
Citadel Firm, LLC 9B. DATED (SEE ITEM 11)
3905 Georgia Avenue NW
Washington, DC 20011 10A. MODIFICATION OF CONTRACT/ORDER NUMBER
Attn: Reuben Charles DCAM-22-CS-RFQ-0016P
X
Email: roc@citadelfirm.com 10B. DATED (SEE ITEM 13)
December 12, 2023
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a)
By completing items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer
submitted;
or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED
MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made
by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
CHECK A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT
ONE
ORDER NUMBER IN ITEM 10A.
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying
office, appropriation data, etc.) SET FORTH IN ITEM 14.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER (Specify type of modification and authority)
x
Title 27 DCMR Section 4728 and Contract No. DCAM-22-CS-RFQ-0016P
E. IMPORTANT: Contractor is not, X is required to sign this document and return 1 copy to the issuing office.
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
Basic Order Agreement ("BOA") No. DCAM-20-CS-RFQ-0016P for Maintenance & Repairs of Government Facilities (“MRGF”) Services is hereby modified as
follows:
1 Exercise of Option Year 001. In accordance with Section 1.6 of the Contract (Basic Ordering Agreement or "BOA"), the Department hereby exercises
Option Year 001 and extends the term of the BOA through December 11, 2025. The term of Option Year 001 is from December 12, 2024 through
December 11, 2025. The continuation of services beyond September 30, 2025 is subject to the availability of appropriated FY26 budget funding.
2 Minimum Guaranteed & Not-to-Exceed ("NTE") Value of Agreement. In accordance with Section Nos. 1.8 & 1.9 of the BOA, the Contractor shall be
entitled to receive a minimum of $50.00. The Contract has a NTE amount of $10,000,000.00 for Option Year 001 for all services to be provided under this
BOA. All work will be awarded and released on a competitive basis through individual task orders.
3 Terms & Conditions. Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains
unchanged and in full force and effect.
4 Release. It is mutually agreed that in exchange for this Change Order and other considerations, the Contractor hereby releases, waives, settles, and holds
the Department harmless from any and all actual or potential claims or demands for delays, disruptions, additional work, additional time, additional cost,
contract extensions, compensations or liability under any theory, whether known or unknown, that the Contractor may have now or in the future against the
Department arising from or out of, as consequence or result of, relating to or in any manner connected with this Change Order, the above-referenced
Project, and the Contract work.
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
Reuben Charles, CEO Erice Njonjo, Contracting Officer
15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. DISTRICT OF COLUMBIA 16C. DATE SIGNED
10/31/2024
(Signature of person authorized to sign) (Signature of Contracting Officer)
(Continuation)
CONTRACT NUMBER Modification Number Page of Pages
DCAM-22-CS-RFQ-0016P Modification No. 1 2 of 2
AGREEMENT RECAP:
Basic Ordering Agreement Executed on December 12, 2023 $