Bill Summary – FastDemocracy

MURIEL BOWSER

     MAYOR

November 18, 2024

The Honorable Phil Mendelson

Chairman, Council of the District of Columbia

1350 Pennsylvania Avenue NW, Suite 504

Washington, DC 20004

Dear Chairman Mendelson:

Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-

204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §

2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is

proposed definitive Contract No. CW120680 with Vector Fleet Management, LLC, in the not-to-

exceed amount of $8,500,000. The period of performance is October 1, 2024, through September

30, 2025.

Under the proposed contract, Vector Fleet Management, LLC, will provide fleet management and

maintenance operation.

My administration is available to discuss any questions you may have regarding the proposed

contract. In order to facilitate a response to any questions you may have, please have your staff

contact Marc Scott, Chief Operating Officer, Office of Contracting and Procurement, at (202) 724-

8759.

I look forward to the Council’s favorable consideration of this contract.

Sincerely,

Muriel Bowser

                GOVERNMENT OF THE DISTRICT OF COLUMBIA

                     Office of Contracting and Procurement

Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.

Official Code § 2-352.02(c), the following contract summary is provided:

                               COUNCIL CONTRACT SUMMARY

                                      (Letter Contract)

(A) Contract Number:                     CW120680

    Proposed Contractor:                 Vector Fleet Management, LLC

    Proposed Contractor’s Principals:    James Overstreet – President and CEO, Aubrey Felton –

                                         Executive Vice President, Craig Moran – Executive Vice

                                          President, Eric Lewandowski – V.P. Finance

    Contract Amount (Base Period):       Not-to-exceed $8,500,000

    Unit and Method of Compensation: Fixed Monthly Price

    Term of Contract:                    One Year From Date of Award

    Type of Contract:                    Firm Fixed Price

    Source Selection Method:             Cooperative Agreement

(B) For a contract containing option periods, the contract amount for the base period and for

    each option period. If the contract amount for one or more of the option periods differs from

    the amount for the base period, provide an explanation of the reason for the difference:

    Base Period Amount: $8,500,000 (not-to-exceed)

    Option Period One Amount: $8,500,000 (not-to-exceed)

(C) The date on which the letter contract or emergency contract was executed:

    September 20, 2024

(D) The number of times the letter contract or emergency contract has been extended:

                                                1

    Not applicable

(E) The value of the goods and services provided to date under the letter contract or emergency

    contract, including under each extension of the letter contract or emergency contract:

    $1,000,000

(F) A description of any other contracts the proposed contractor is currently seeking or holds

    with the District.:

    Contractor holds no other contract with the District.

(G) The goods or services to be provided, the methods of delivering goods or services, and any

    significant program changes reflected in the proposed contract:

    Vector Fleet Management, LLC (Contractor) shall provide onsite fleet management and

    maintenance operation for preventive maintenance and repair of MPD’s fleet of vehicles and

    equipment. The purpose of this contract is to improve vehicle and equipment availability, increase

    overall fleet operating efficiencies, including a reduction in capital expenditures for fleet assets, and

    improve services to Police Officers using fleet vehicles and related equipment.

(H) The selection process, including the number of offerors, the evaluation criteria, and the

    evaluation results, including price, technical or quality, and past performance components:

    As authorized by DC Official Code § 2-354.11 and consistent with 27 DCMR 2100.1(i), the

    District’s needs are being satisfied by placing order against a Sourcewell Cooperative Agreement.

    Sourcewell, a State of Minnesota local government agency and service cooperative, is a service

    cooperative that offers cooperative procurement solutions to government entities. Vector Fleet

    Management was awarded contract number 031224 on May 8, 2024, through a Request for

    Proposal (#031224).

(I) A description of any bid protest related to the award of the contract, including whether the

    protest was resolved through litigation, withdrawal of the protest by the protestor, or

    voluntary corrective action by the District. Include the identity of the protestor, the grounds

    alleged in the protest, and any deficiencies identified by the District as a result of the protest:

    Not applicable

(J) The background and qualifications of the proposed contractor, including its organization,

    financial stability, personnel, and performance on past or current government or private

    sector contracts with requirements similar to those of the proposed contract:

    Vector Fleet Management, LLC has been managing and maintaining fleet equipment for over 35

    years consisting of fleets ranging from 80 units to more than 3500+ units with governmental and

    privation organizations. Over the past 12 months, Vector Fleet has partnered with the District,

                                                     2

    providing fleet maintenance and operations support for the Metropolitan Police Department (MPD)

    under multiple emergency contracts.

(K) A summary of the subcontracting plan required under section 2346 of the Small, Local, and

    Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,

    D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting

    plan meets the minimum requirements of the Act and the dollar volume of the portion of the

    contract to be subcontracted, expressed both in total dollars and as a percentage of the total

    contract amount:

    Not Applicable

(L) Performance standards and the expected outcome of the proposed contract:

    The contractor shall provide the required fleet maintenance services and repairs of MPD’s fleet

    vehicles.

(M) The amount and date of any expenditure of funds by the District pursuant to the contract

    prior to its submission to the Council for approval:

    No funds have been expended.

(N) A certification that the proposed contract is within the appropriated budget authority for the

    agency for the fiscal year and is consistent with the financial plan and budget adopted in

    accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:

    The Office of the Chief Financial Officer (OCFO) team supporting MPD certified that there is

    sufficient funding for the minimum and maximum total price of the proposed contract.

(O) A certification that the proposed contractor has been determined not to violate section 334a

    of the Board of Ethics and Government Accountability Establishment and Comprehensive

    Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and (2) A

    certification from the proposed contractor that it currently is not and will not be in violation

    of section 334a of the Board of Ethics and Government Accountability Establishment and

    Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a:

    The contractor has certified, via the Bidder/Offeror Certification form, that it is (1) not in violation

    of section 334a of the Board of Ethics and Government Accountability Establishment and

    Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and (2)

    currently is not and will not be in violation of section 334a of the Board of Ethics and Government

    Accountability Establishment and Comprehensive Ethics Reform Amendment Act of 2011, D.C.

    Official Code § 1-1163.34a.

(P) A certification that the contract is legally sufficient, including whether the proposed

    contractor has any pending legal claims against the District:

                                                     3

    The contractor has no pending legal claims against the District. The contract action has been

    determined to be legally sufficient.

(Q) A certification that Citywide Clean Hands database indicates that the proposed contractor is

    current with its District taxes. If the Citywide Clean Hands Database indicates that the

    proposed contractor is not current with its District taxes, either: (1) a certification that the

    contractor has worked out and is current with a payment schedule approved by the District;

    or (2) a certification that the contractor will be current with its District taxes after the District

    recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):

    A certification has been issued by the Citywide Clean Hands database indicates that the proposed

    contractor is current with its District taxes.

(R) A certification from the proposed contractor that it is current with its federal taxes, or has

    worked out and is current with a payment schedule approved by the federal government:

    The contractor has self-certified its compliance with its federal taxes.

(S) The status of the proposed contractor as a certified local, small, or disadvantaged business

    enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise

    Development and Assistance Act of 2005, as amended, D.C. Official Code § 2-218.01 et seq.:

    The proposed contractor is not a certified small, local, or disadvantaged business enterprise.

(T) Other aspects of the proposed contract that the Chief Procurement Officer considers

    significant:

    None

(U) A statement indicating whether the proposed contractor is currently debarred from providing

    services or goods to the District or federal government, the dates of the debarment, and the

    reasons for debarment:

    The contractor is not debarred or excluded from providing services to the District, and Federal

    governments.

(V) Any determination and findings issues relating to the contract’s formation, including any

    determination and findings made under D.C. Official Code § 2-352.05 (privatization

    contracts):

   •   Determination and Findings for a Use of Cooperative Agreement

   •   Determination and Findings for Price Reasonableness

   •   Determination and Findings for Contractor Responsibility

(W) Where the contract, and any amendments or modifications, if executed, will be made

    available online:

                                                     4

    The contract when executed will be posted on the Office of Contracting and Procurement website –

    www.ocp.dc.gov.

(X) Where the original solicitation, and any amendments or modifications, will be made available

    online:

    Not Applicable

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                  Government of the District of Columbia

                  Office of the Chief Financial Officer                                                1101 4th Street, SW

                  Office of Tax and Revenue                                                            Washington, DC 20024

Date of Notice:   September 26, 2024                                           Notice Number: L0012671344

VECTOR FLEET MANAGEMENT LLC                                                    FEIN: **-***0368

9300 HARRIS CORNERS PKWY STE 350                                               Case ID: 17887915

CHARLOTTE NC 28269-3836

                                           CERTIFICATE OF CLEAN HANDS

    As reported in the Clean Hands system, the above referenced individual/entity has no outstanding

CO

    liability with the District of Columbia Office of Tax and Revenue or the Department of Employment

    Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore

    this Certificate of Clean Hands is issued.

               TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES

                                 CHAPTER 28 GENERAL LICENSE

             SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT

                                    D.C. CODE § 47-2862 (2006)

                         PY

                § 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT

     Authorized By Melinda Jenkins

     Branch Chief, Collection and Enforcement Administration

    To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the

    “Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.

                         1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov

                  GOVERNMENT OF THE DISTRICT OF COLUMBIA

               OFFICE OF THE ASSOCIATE CHIEF FINANCIAL OFFICER

                       PUBLIC SAFETY & JUSTICE CLUSTER

 MEMORANDUM

 TO:            Nancy Hapeman, Chief Procurement Officer

                Office of Contracting and Procurement

 FROM:          David Garner, Associate Chief Financial Officer

                Public Safety and Justice Cluster

                Office of the Chief Financial Officer

 DATE:          October 07, 2024

 SUBJECT:       Certification of Funding for FY2025 Fleet Maintenance Services

The Office of the Chief Financial Officer (OCFO) certifies available funding in the Metropolitan

Police Department’s (MPD) Fiscal Year 2025 operating budget to exercise Fleet Maintenance

contractual services (Contract No. CW120680) in the amount of $8,500,000 from October 01, 2024

through September 30, 2025. $1,000,000 of this contract have been pre-encumbered in PASS under

RK286167.

If you have any questions, please feel free to contact Frehiwot Deresso, Agency Fiscal Officer, at

frehiwot.deresso1@dc.gov.

                 1100 Fourth Street SW Suite 730E Washington, DC 20024

                 GOVERNMENT OF THE DISTRICT OF COLUMBIA

                        Office of the Attorney General

ATTORNEY GENERAL

BRIAN L. SCHWALB

Commercial Division

REVISED MEMORANDUM

TO:           Sarina Loy

              Deputy Director

              Office of Policy and Legislative Affairs

FROM:         Robert Schildkraut

              Section Chief

              Government Contracts Section

DATE:          November 12, 2024

SUBJECT:      Approval of Contract for MPD Fleet Service Cooperative Agreement

              Contractor: Vector Fleet Management, LLC

              Contract Number: CW120680

              Contract Amount: NTE $8,500,000

This is to Certify that this Office has reviewed the above-referenced Contract and that we have

found it to be legally sufficient.

If you have any questions in this regard, please do not hesitate to call me at (202) 724-4018.

______________________________

       Robert Schildkraut

              400 6 th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400

                   Government of the District of Columbia

                             Office of Contracting and Procurement

September 19, 2024

Aubrey Felton

Executive Vice

President Vector Fleet Management, LLC

9300 Harris Corners Parkway Suite 350

Charlotte, NC 28269

Subject:       Letter Contract

Caption:       Fleet Maintenance Services for the Metropolitan Police Department

Contract:      CW120680

Dear Mr. Felton:

This is a letter contract between the District of Columbia (District) and Vector Fleet Management,

LLC (Contractor) wherein the Contractor agrees to perform the services set forth as detailed in

contract no. CW120680. It is the District’s intent to award the definitized contract pending

approval of the Council of the District of Columbia.

The District intends to definitize this letter contract within 60 days of the date of award of this

letter contract (the date the Contracting Officer signs this letter contract), at which time this

letter contract shall merge with the definitized contract. Before the expiration of the 60 days, the

Contracting Officer may authorize an additional period in accordance with section 2425.9 of the

procurement regulations, 27 DCMR, Chapter 24, Section 2425.9 (1988). If the District does not

definitize this letter contract within 60 days of the date of award of this letter contract or any

extensions thereof, this letter contract shall expire. In the event of expiration of this letter

contract, the District shall pay contractor for the services performed under this letter contract in

an amount not to exceed $1,000,000. The period of performance is from October 1, 2024

through September 31, 2025.

The award amount of this letter contract is not-to-exceed $1,000,000. In no event shall the

amount paid under this letter contract, or any extensions thereof, exceed 50% of the total

definitized contract amount. The definitized contract shall be merged with this letter contract

once approved by the DC City Council and the award is made. The District shall pay the contractor

for the services performed during the duration of the Definitized contract in an amount not to

exceed $8,500,000.

Contractor shall perform under this letter contract pursuant to the terms of the following

documents, which are hereby incorporated by reference and made a part of this letter contract:

       • Definitized Contract including all Appendices

       • Standard Contract Provisions

In the event of a conflict among the incorporated documents, the conflict shall be resolved by

giving precedence to the documents in the order listed above.

This Letter Contract shall be subject to appropriation of funds.

Signatures:

_____________________________________________                      _______9/19/2024________

Aubrey Felton, Executive Vice President                                   Date

Vector Fleet Management, LLC

_____________________________________________                      _________________

                                                                        9/20/2024

Tonia C. Nixon, Contracting Officer                                      Date

D.C. Office of Contracting and Procurement

                                                                                                                     1. Contract Number                         Page of Pages

                                                                                                                     CW120680                                  1         1

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT

2. Amendment/Modification Number               3. Effective Date                        4. Requisition/Purchase Request No.           5. Solicitation Caption

M002                                           11/13/2024                                                                             Fleet Maintenance Services

                                                                                                                                      for MPD

6. Issued by:                                                      Code                    7. Administered by (If other than line 6)

Office of Contracting and Procurement                                                      Metropolitan Police Department

Transportation and Specialty Equipment Commodity Group                                     441 4th Street, NW 7th Floor

2000 14th Street, NW, 6th Floor                                                            Washington, DC 20001

Washington, DC 20009

8. Name and Address of Contractor (No. street, city, county, state and zip code)                     9A. Amendment of Solicitation No.

Vector Fleet Management, LLC