MURIEL BOWSER
MAYOR
September 19, 2024
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code§
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Contract No. GAGA-2024-T-0202 with CDW Government, LLC in the amount of
$1,371,890.65. The period of performance is from November 1, 2024, through October 31, 2025.
Under the proposed contract, CDW Government, LLC will provide Microsoft software licenses to
the District of Columbia Public Schools (DCPS).
My administration is available to discuss any questions you may have regarding the proposed
contract. In order to facilitate a response to any questions you may have, please have your staff
contact LaVeta Hilton, Deputy Chief Procurement Officer, DCPS, at (202) 442-5136.
I look forward to the Council's favorable consideration of this contract.
GOVERNMENT OF THE DISTRICT OF COLUMBIA
District of Columbia Public Schools
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C. Official
Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Standard)
(A) Contract Number: GAGA-2024-T-0202
Proposed Contractor: CDW Government, LLC
Contract Amount: $1,371,890.65
Unit and Method of Compensation: Firm Fixed Price per Software Unit
Term of Contract: November 01, 2024, through October 31, 2025
Type of Contract: Firm Fixed Unit Price Contract
Source Selection Method: Cooperative Agreement
(B) For a contract containing option periods, the contract amount for the base period and for each
option period. If the contract amount for one or more of the option periods differs from the
amount for the base period, provide an explanation of the reason for the difference:
Not Applicable
(C) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed Contract:
The vendor will provide DCPS with Microsoft software. The vendor will provide DCPS with 11,800
licenses and associated services and support. CDW Government, LLC will deliver the goods and
services electronically. There is no significant program change reflected in the proposed contract.
(D) The selection process, including the number of offerors, the evaluation criteria, and the evaluation
results, including price, technical or quality, and past performance components:
This Task Order has been awarded as a Cooperative Purchase against the SourceWell contract number
121923-CDW between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479
(Sourcewell) and CDW Government LLC (Vendor), 230 N. Milwaukee Ave., Vernon Hills, IL 60061.
in accordance with the Code of the District of Columbia, § 2–354.11, Cooperative purchasing.
(E) A description of any bid protest related to the award of the Contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or voluntary
GAGA-2024-T-0202
Council Summary
corrective action by the District. Include the identity of the protestor, the grounds alleged in the
protest, and any deficiencies identified by the District as a result of the protest:
There were no protests related to the award of the contract.
(F) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private sector
contracts with requirements similar to those of the proposed contract:
Organization: CDW Government, LLC is a leading multi-brand provider of information technology
solutions to business, government, education, and healthcare customers in the United States, the United
Kingdom, and Canada. A Fortune 500 company and member of the S&P 500 Index, CDW was founded
in 1984 and employs approximately 15,000 coworkers.
CDW Government, LLC possesses the necessary organizational, accounting, personnel, and operations
experience and technical skills to continue fulfilling the requirements of this contract.
Financial Stability: CDW Government, LLC has adequate financial resources to perform the
requirements of this contract and the ability to obtain the necessary resources required to perform this
contract. Based on the D & B report dated August 03, 2024, the Contractor is financially secure.
Personnel: CDW Government, LLC employees and officers are certified and licensed.
Past Performance: CDW Government, LLC, previously provided Microsoft software to the District of
Columbia Government and DCPS. Based on past performance with the agency, the contractor has the
necessary organization, experience, accounting and operational controls, technical skills, ability to
obtain, and a satisfactory record of integrity and business ethics.
Considering all existing commercial and governmental business commitments and its satisfactory
performance record, DCPS believes CDW Government, LLC, can comply with the required or proposed
delivery or performance schedule. The contractor has outlined in its bid a designated team that will
perform, coordinate, and track the services.
(G) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended, D.C.
Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting plan
meets the minimum requirements of the Act and the dollar volume of the portion of the Contract
to be subcontracted, expressed both in total dollars and as a percentage of the total contract
amount:
CDW Government, LLC is providing Microsoft Software and associated services through a cooperative
agreement; therefore, no subcontracting plan is required.
(H) Performance standards and the expected outcome of the proposed contract:
CDW Government, LLC’s performance will be regularly and routinely monitored by the DCPS Office
of Data and Technology. The expected outcome of the proposed contract is for CDW Government,
2
GAGA-2024-T-0202
Council Summary
LLC., to provide the District of Columbia Public Schools with software that is a suite of applications
designed to help with productivity and completing daily tasks on a computer, such as document sharing,
presentations, and spreadsheets. The software will also provide DCPS with the ability to communicate
using the Microsoft Outlook email suite and use Microsoft Teams to arrange virtual meetings and
Conference calls to remain connected with other staff.
(I) The amount and date of any expenditure of funds by the District pursuant to the Contract prior to
its submission to the Council for approval:
None
(J) A certification that the proposed Contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The DCPS agency fiscal officer has certified that the proposed contract is within the appropriated budget
authority for the agency for the fiscal year and is consistent with the financial plan and budget adopted
in accordance with D.C. Official Code §§ 47-392.01 and 47-392.02. A certification of funding is
attached.
(K) A certification that the Contract is legally sufficient, including whether the proposed contractor
has any pending legal claims against the District:
The Office of the Attorney General has reviewed and approved the proposed contract for legal
sufficiency. The proposed contractor has no pending legal claims against the District.
(L) A certification that the Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the proposed
contractor is not current with its District taxes, either (1) a certification that the contractor has
worked out and is current with a payment schedule approved by the District or (2) a certification
that the contractor will be current with its District taxes after the District recovers any
outstanding debt as provided under D.C. Official Code § 2-353.01(b):
According to the Citywide Clean Hands Database, the contractor is current with its District taxes. The
Certificate of Clean Hands, dated August 08, 2024, is attached.
(M) A certification from the proposed contractor that it is current with its federal taxes or has worked
out and is current with a payment schedule approved by the federal government:
Based on the information provided in the Bidder Offeror Certification form, CDW Government, LLC.
has certified that the organization is current with its federal taxes.
(N) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise Development
and Assistance Act of 2005, as amended, D.C. Official Code § 2-218.01 et seq.:
CDW Government, LLC is not a certified business enterprise.
3
GAGA-2024-T-0202
Council Summary
(O) Other aspects of the proposed Contract that the Chief Procurement Officer considers significant:
None
(P) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the district or federal government, the dates of the debarment, and the
reasons for debarment:
CDW Government, LLC is not on the Federal Excluded Parties List or the Office of Contracting and
Procurement Excluded Parties List dated August 15, 2024.
(Q) Any determination and findings issues relating to the Contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization contracts):
Determination and Findings for Contractor Responsibility
Determination and Findings for Price Reasonableness
Determination and Findings for Cooperative Purchase
(R) Where the Contract and any amendments or modifications, if executed, will be made available
online:
https://dcps.dc.gov/page/doing-business-dcps
(S) Where the original solicitation and any amendments or modifications will be made available
online:
https://dcps.dc.gov/page/doing-business-dcps
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Certification of Funding
Office of Fiscal Strategy
1200 First Street NE, 9th Floor, Washington, DC 20002
(202) 442‐5112/Fax (202) 442‐5634
FY25-FC-ODT-2-Microsoft License RenewalV4
1. Prepared by: Andy Hai Ting, Office of Fiscal Strategy
2. Funding Certification Period: 11/1/2024-10/31/2025
3. Summary of Proposed Procurement: Microsoft License Renewal
4. If contract has been awarded:
• Contractor: CDW GOVERNMENT LLC
• Contract Dates: 11/1/2024-10/31/2025
Contract Number: GAGA-2024-T-0202
Contract Amount: $1,371,890.65
RK Number:
PO Number:
Funding Information:
AGENCY
GA0 if
FISCAL COST
DCPS FUND ACCOUNT PROGRAM PROJECT AWARD AMOUNT
YEAR CENTER
GD0 if
OSSE
GA0 FY25 1010001 7171009 400271 40079 0 0 $1,346,926.19
GA0 FY25 1010001 7171009 400211 40079 0 0 $ 24,964.46
Total $1,371,890.65
I hereby certify that the above referenced Microsoft License Renewal contract is within the appropriated budget authority for
the agency and is consistent with the financial plan and budget adopted in accordance with DC Official Code §§ 47-392.01 and
47-392.02 for the District of Columbia Public Schools for the applicable period of performance. The funding obligation for Fiscal
Year 2025 is subject to Congressional approval.
9/16/2024
Name Date
Cluster Budget Director
1200 First Street, NE | Washington, DC 20002 | T 202. 442. 5885 | F 202. 442. 5026 | dcps.dc.gov
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General
ATTORNEY GENERAL
BRIAN L. SCHWALB
Commercial Division
MEMORANDUM
TO: Sarina Loy
Deputy Director
Office of Policy and Legislative Affairs
FROM: Robert Schildkraut
Section Chief
Government Contracts Section
DATE: September 9, 2024
SUBJECT: Contractor: CDW Government LLC
Contract No.: GAGA-2024-T-0202
Total Amount: $1,371,890.65
This is to Certify that this Office has reviewed the above-referenced Contract and that we have
found it to be legally sufficient. If you have any questions in this regard, please do not hesitate
to call me at 724-4018.
--------------------------------------------------------------------------------------------------------------------
______________________________
Robert Schildkraut
400 6th Street, NW, Suite 9100, Washington, DC 20001 (202) 727-3400 Fax (202) 347-8922
GOVERNMENT OF THE DISTRICT OF COLUMBIA 1. REQUISITION NUMBER PAGE
TASK ORDER/DELIVERY ORDER FOR SERVICES
OFFEROR TO COMPLETE BLOCKS 18 & 29 1 of 11
2. TASK ORDER AGREEMENT NO. 3. Award/Effective Date 4. CONTRACT NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE
GAGA-2024-T-0202 See Block 16c. 121923-CDW N/A N/A
(Sourcewell)
7. PROGRAM Office CONTACT A. NAME B. TELEPHONE (No Collect Calls) 8. OFFER DUE DATE:
Office of Data Technology Prashish Shrestha
prashish.shrestha@k12.dc.gov (202) 907-7794
9. ISSUED BY 10. THIS ACQUISITION IS 11. DELIVERY FOR FOB 12. PAYMENT DISCOUNT
DESTINATION UNLESS TERMS
UNRESTRICTED BLOCK IS MARKED
District of Columbia Public Schools SET ASIDE %FOR N/A
Net 30 days
Contracts and Acquisitions Division SMALL BUSINESS
13. RESERVED
SMALL DISADV. BUS.
1200 First Street, NE GSA
Washington, DC 20002 DCSS 14. METHOD OF SOLICITATION
Cooperative Procurement:
(202) 442-5112 - FAX (202) 442-6501 SIZE STANDARD: RFTOP RFQ IFB RFP 2-STEP
5. CONTRACTOR / OFFEROR 16. PAYMENT WILL BE MADE BY CODE
CDW Government LLC
230 N. Milwaukee Ave. District of Columbia Public Schools
Office of Accounts Payable
Vernon Hills, IL 60061 1200 First Street NE, 11th Floor.
Washington, DC 20002
15A DUNS NO. 15B TAX ID NO.
17. DELIVER TO 18. ADMINISTERED BY
District of Columbia Public Schools District of Columbia Public Schools
Phone: 1(202) 671-6080 Contracts and Acquisitions Division
Office of Data and Technology 1200 First Street, NE, Floor 9
1200 First Street, NE Washington, DC 20002
Washington, DC 20002
18A. CHECK IF THE REMITTANCE IS DIFFERENT AND PUT SUCH AN ADD