MURIEL BOWSER
MAYOR
September 12, 2024
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification No. M0008 to Contract No. CW101628 with Echelon Community
Services, Inc. to exercise option year two in the not-to-exceed amount of $2,743,767.84. The
period of performance is from October 1, 2024, through September 30, 2025.
Under the proposed modification, Echelon Community Services, Inc. shall continue to provide
case management services for families in the Department of Human Services Family Rehousing
and Stabilization Program.
My administration is available to discuss any questions you may have regarding the proposed
contract modification. In order to facilitate a response to any questions you may have, please have
your staff contact Marc Scott, Chief Operating Officer of the Office of Contracting and
Procurement, at 202-724-8759.
I look forward to the Council’s favorable consideration of this contract modification.
Sincerely,
Muriel Bowser
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c-3), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Options)
(A) Human Care Agreement (HCA) Number: CW101628
Proposed Provider: Echelon Community Services, Inc.
HCA Amount (Option Amount): Not-to-Exceed (NTE) $2,743,767.84
Term of Human Care Agreement: October 1, 2024, through September 30, 2025
Option Period Two
Type of Contract: HCA under which task orders are to be issued for
District requirements.
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Base Period deemed approved by the Council (CA25-0193)
Option Period One deemed approved by the Council (CA25-0378)
Option Period Two Amount: NTE $ 2,743,767.84
Option Period Three Amount: NTE $ 3,539,887.24
Option Period Four Amount: NTE $ 3,630,987.86
(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
The Citywide Clean Hands database indicates Echelon Community Services, Inc. is current with its
District taxes as of September 6, 2024.
1
(D) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
Per the funding certification, the DHS Agency Fiscal Officer certified that funds are available in the
Fiscal Year 2025 budget to fund the contract.
* Governmentofthe District ofColumbia
*
*
EE Officeof the Chief Financial Officer 1101 44 Street, SW
[mmm «Officeof Tax and Revenue Washington, DC 20024
Dateof Notice: September 6, 2024 Notice Number: 0012572436
ECHELON COMMUNITY SERVICES, INC. FEIN: **-*##2888
5009 E CAPITOL ST SE. Case ID: 16225902
WASHINGTON DC 20019-5327
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office ofTax and Revenue or the Department of Employment
Services. Asofthe date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate ofClean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES.
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
‘Authorized By Melinda Jenkins
Branch Chief, Collection and Enforcement Administration
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate ofClean Hands” hyperlink under the Clean Hands section.
11101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.g0v
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF HUMAN SERVICES
Office of the Agency Fiscal Office
MEMORANDUM
TO: Nancy Hapeman
Chief Procurement Officer
Office of Contracting and Procurement
THRU: Delicia V. Moore
Associate Chief Financial Officer
Human Support Services Cluster
FROM: Hayden Bernard
Agency Fiscal Officer
Department of Human Services
DATE September 10, 2024
SUBJECT: Certification of Funding Availability for Echelon Community Services - Contract # CW101628
The Office of the Chief Financial Officer hereby certifies that the sum of $2,743,767.84 is included in the District’s
Local Budget and Financial Plan for Fiscal Year 2025 to fund the costs associated with the Department of Human
Services Contract with Echelon Community Services for the Family Rehousing Stabilization Program. This
certification supports The Echelon Community Services contract during the period from 10/01/24 – 09/30/25. The
fund allocation is as follows:
Vendor: Echelon Community Services Contract #: CW101628
Fiscal Year 2025 Funding: 10/01/2024-9/30/2025
DIFS
DIFS DIFS DIFS
Agency Cost Project Award Subtask Amount
Fund Program Account
Center
JA0 1010001 70343 700198 7141002 N/A N/A N/A $2,743,767.84
FY 2025 Contract Total: $2,743,767.84
Upon approval of the District’s Local Budget and Financial Plan by the Council and the Mayor and completion of
the thirty-day Congressional layover, funds will be sufficient to pay for fees and costs associated with the contract.
There is no fiscal impact associated with the contract.
Should you have any questions, please contact me at (202) 671-4240.
Docusign Envelope ID:0A1 1E048-AB43-4433-8CCD-8372A78712E3
7 Contract Number Page ofPages
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT CW101628 : ‘
2. Amendmentifodiicaton Number ]5.-Effecive Date a, Purchase Order/Requistion 5 Slictation Caption
Mooos October 1, 2024 No. |Family
browse Rehousing
est) and Stabilization
eased By: Code 7, Raministered by (Wotherthan Te 6)
Office of Contracting and Procurement Departmentof Human Services Family Services
On behalf ofDepartment ofHuman Services ‘Administration
(64 New York Ave, NE 6th FL 64 New York Ave, NE6thFL
Washington, DC 20002 ‘Washington, DC 20002
5; Hame and Adressof Contaoor (No, Seat, GR, COUNTY, Stas and zip IK Amendment of Solictation No.
jcode)
IB. Dated (See Nem 11)
Echelon
5009 EastCommunity Services
Capitol Street SE x HOA.cw101628
Modification of ContracdOrder No-
.
Washington,
° DC 20019 “ceri TOE C Dae (Geo lem T3y
POC: Sonja Mattress smattress@echeloncommunityservice.or 40/01/22
[Tr TISTEMONLYAPPLIESTOAMENDMENTSOFSOLICITATIONS]
‘The above numbered solciation fs amendedas setforh in tem 14, The hour and date speciied for receipt of Oflers_is extended, je nol extended. Offerors
‘must acknowledgereceipt ofthis amendmentprior tothe hour and date specified in the solictation or as amended, by oneofthefolowing methods
{a) By completing items 8 and 18 and retuming__copies ofthe amendment: (b) By acknowledging receiptof this amendment on each copy ofthe offer submitted oF
(c) BY separate modificationor fax which includes a reference tothe sokcitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED
[AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If
by vite ofthis amendment you desire to change anofferalready submitted, such may be made by modificationorfax, provided each modificationor telegram makes
‘reference tothe solicitation and this amendment, and is received prior to the opening hourand date specified.
712. AccountingandAppropriation Data (if Required)
1S, THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTSIORDERS.
IT MODIFIES THE CONTRACTIORDER NO. AS DESCRIBED IN ITEM 14
[A.__This change order is lssued pursuant to(Speciy Authonty
IB. The changes set forth in item 14 are made in the contracVorder no. in item 10A,
X_ |B:The above-nurrbered conirectorder
isrodihedforeflectheadrnitrative changes (ouch aschanges ih paying office, appropriationdata
totheauthority of27 DEMIR, Chapter 36, Section 3604.1
[EThis supplemental agreement is entered into pursuant fo the authority of
x__ |D. other (Specity typeofmodification and authority) _27 DCMR, Chapter 36, Section 3601.2 -Exercise Option Period Two
E. IMPORTANT: Contractor _is notJ is requiredtosign this document and return _one (1)___copy tothe issuing office.
"TE Descriptionof ArmendmentMoalfication (Organized by UCF Secion headings, Incudingsollallon contract subject matterwhere TeasbTe,)
1. In accordance with Human Care Agreement No. CW101628, Section D.3, Option to Extend the Term of the Agreement, the Governmentof the
District ofColumbia hereby exercises Option Period Two (2) to extend the termofthis Human Care Agreement from October 1, 2024 through
‘September 30, 2025 in the not-to-exceed amountof $2,743,767.84, per Attachment A below. Services to be performed are subject tothe issuance of
task orders. Funding will be encumbered on each task order.
2. In accordance with Section H.2 “DepartmentofLabor Wage Determinations”, the the US Department of Labor Wage Determination No. 2015-4281,
Revision No. 29, datedApril 11, 2024 is incorporated by reference and available at: https:/sam.gov/wage-determination/2015-4281/26
3. Inaccordance with the Way to Work Amendment Actof 2006, the District ofColumbia 2024 Living Wage rate is adjusted to $17.05 per hour
effective January 1, 2024 until June 30, 2024. Effective July 1, 2024, the District's Minimum Wage and Living Wage will increase to $17.50 per
hour. The 2024 Living WageNotice and Fact Sheetare hereby incorporated by reference:
2024 Living Wage Notice|ocp (de.gov)
2024 Living Wage Fact Sheet Locp (de.gov)
Except as provided herein, all terms and conditionsof the document referenced in Rem GA oF TOA remain unchanged and in full foros and effect
/15A. Name andTitleof Signer (Typeorprint) [16A. Name ofContractingOfficer
Sonja Mattress Chair of the Board Directors
2 Brenda Allen
5B Gonirecior Signature 750. Date —|768. Distrck of Cumbia Fi6C. Date Signed
econ by Signed
SowaMattress 8/21/2024
cpllracroepets
ESOT: averse sen (SoratCoacing Oc
Docusign Envelope ID: 01 1E048-AB43-4493-8CCD-8372A78712E3
B.4.3 A. Option Period Two Case Management— Firm Fixed Unit Price
[Contract SERVICE DESCRIPTION ‘Number of Notte No. of Total Price
[Line Item Personnel Exceed ‘Months
INo. (CLIN Monthly
Rate
2001 [Program Director
1 7,660.58 12 |s91,92696
2002 [ProgramManager 1 's11,002,41 12 |s132,02892
2003 [Case Manager Supervisor 3 29,081.92 12 {348,982.08
2004 [Case Manager 4 $122,100.70 12 |s1,465,208.40
2005 [Housing Coordinator 2 91537420 12 |si84,490.40
2006 |HMIS Admin/Data Specialist 1 97,147.81 12 |sasyr73.72
2007 |Employment Specialist 2 815,179.70 12 |s182,1s6.40
|Option PeriodTwoNot-to-exceed Case Management Services Total Amount _ $2,490,567.84
|*The Provider’s rates shall include overhead, profit, all insurance costs including Workers Compensation, employer payroll taxes (FICA,
Medicare, Federal and Stats) and other diret costs.
+*A1 nonprofits organization's fixed rats shall be fll loaded and include the organization's unexpired NICRA. If nonprofit
|organization does not have an unexpired NICRA, the nonprofit organization may clect to be compensated for indirect costs: (1) As
|calculated using a de minimis rate of 10%ofall direct costs under this contract; (2) By negotiating a new percentage indirect cost rate with
the DHS; (3) As caloulted withthe same percentage indirect cost rate a the nonprofit organization negotiated with any District agency
within the past 2 years or (4) As caleulated with apercentage rate and bass amount, determined bya cerifed public accountant using the
nonprofit organizations aucited financial statements from the immediately preceding fiscal year, pursuant tothe OMB Uniform Guidance,
and cert in writing by the certified public accountant.
Docusign Envelope ID:0A1 1E048-AB43-4433-8CCD-8372A78712E3
B.4.3 B. Option Period Two Incentives
[Contract] Item Deseription la ® [Numberof o
HLine Ttem Estimated Number Unit Monthly {Months Total Price
INo. (CLIN) lof Clients that will | Maximum Incentive (xBxO)
receive Incentives Amount Per Client
2008 |Client Incentives [NTE 5 Clients NTE $2,000 12 |NTEs0.00
72009 |ProviderIncentives NTE 5Clients NTE $2,000 12 |NTES0.00
2010 [Exit Bonus NTE 5 Clients NTE S1,080 12 [NTE 864800
Option Period Two Not-to-Exceed Incentives Total Amount $64,800
‘BAA C. Option Period Two Cost Reimbursement
[Contract [Item Deseription [Quantity [Unit Price [No.of Unie [Total Price
Line Item
INo. (CLIN)
Transportation 1 $2500 2 NTE $30,000
2011
2012 inital Application Fee INTE 6 clients S150 2 NTE $10,800
2013 [Emergency Utility Assistance INTE 20 clients $300) 2 NTE $72,000
2014 | Household Essentials INTE 6 clients $300 12 NTE $21,600
2015 [MoveOut Cost INTE 6clients 3150 2 NTE $10,800
2016 [Move Out Application Fees INTE 6 clients 3600" 2 NTE $43,200
[Onboarding Fee Per Case Manager
}+One Time fee at the timeofhiring a
2017 |Case Managerassigned totheContract 10 1,000 1 NTE$0.00
Hora
new case load,
Option Period Two Not-o-Exceed Cost Reimbursement Total Amount $188,400
Docusign Envelope ID:OA1 1E048-AB43-4433-8CCD-8372A78712E3
B.A3 D. Option Period Two Total
Service Price
[case Management Services (otal from chart) s2.490.567.84
incentives (otal from chart) 564800.00
|cost Reimbursement Component (total fom chart) s188,400.00