Bill Summary – FastDemocracy

September 12, 2024
The Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Subject:       Contract No. AGR-23-30000044 with Security Assurance Management,
               Inc. for Security Services
Dear Chairman Mendelson:
Pursuant to D.C. Code §§ 1-204.51 and 2-352.02(a), enclosed for consideration and
approval by the Council of the District of Columbia is the exercise of Option Year Two of
the subject contract with Security Assurance Management, Inc. The proposed period of
performance is from October 1, 2024 to September 30, 2025. The dollar value of the
proposed Option Year Two is a not-to-exceed amount of $3,042,700.00.
The purpose of this contract is to provide security services at the Walter E. Washington
Convention Center on a daily basis, and at Carnegie Library on an as needed basis for
special events. A full Option Year summary is provided.
As always, I am available to discuss any questions you may have.
Sincerely,
Angie M. Gates
President and Chief Executive Officer
copy: Andrea Lennon, Senior Director, Contracts and Procurement Services, Events DC
      Nicole B. Jackson, Esq., General Counsel, Events DC
Enclosures
                                CONTRACT SUMMARY
                       SECURITY ASSURANCE MANAGEMENT, INC.
                                 SECURITY SERVICES
(A)   The contract number, proposed contractor, contract amount, unit and method of
      compensation, contract term, type of contract and source selection method.
      Contract Number:                     AGR-23-30000044
      Proposed Contractor:                 Security Assurance Management, Inc. (“SAM”)
      Contract Amount:                     Not-to-exceed $3,042,700.00
      Unit/Method of Compensation:         Fixed Hourly Rates
      Contract Term:                       October 1, 2024 - September 30, 2025 (Exercise of
                                           Option Year Two)
      Contract Type:                       Services Contract
      Source Selection Method:             Request for Proposal
(B)   Identifying number of the underlying contract, including the identifiers assigned to the
      underlying contract by the Council for the base period and any subsequent option periods:
      AGR-23-30000044 was awarded to SAM in 2022 for SAM to provide security services at the
      Walter E. Washington Convention Center on a daily basis, and at the Carnegie Library on an as
      needed basis for special events. On November 17, 2022, the Council of the District of Columbia
      approved the base term of the contract (Council Identifier CA24-0725). On July 15, 2023, the
      Council of the District of Columbia approved Option Year One of the contract (Council Identifier
      CA25-0321).
(C)   A certification that the Citywide Clean Hands database indicates that the proposed
      contractor is current with its District taxes.
      SAM is current with its tax obligations. See Tab 3.
(D)   A certification that the proposed contract is within the appropriated budget authority for
      the agency for the fiscal year and is consistent with the financial plan and budget adopted
      in accordance with §§ 47-392.01 and 47-392.02.
      Events DC’s budget is separate from the financial plan and budget adopted by the District of
      Columbia in accordance with D.C. Code §§ 47-392.01 and 47-392.02. Pursuant to Public Law
      No. 105-227, Congress has exempted Events DC from the appropriation requirement set forth in
      Section 446 of the Home Rule Act (Public Law No 105-227, 1122 Stat. 1515) (August 12, 1998).
      Events DC’s Fiscal Year 2025 budget was adopted by its Board of Directors on March 6, 2024.
      By signature below, Events DC’s Chief Financial Officer certifies that funding for Option Year
      Two of the contract is consistent with Events DC’s approved Fiscal Year 2025 budget.
                                                                                                    1
Submitted on behalf of the Authority by:
President and                              General Counsel
Chief Executive Officer
Angie M. Gate s                            Nicole B. Jackson, Esq.
Chief Financial Officer
Henry W. Mosley, CPA
                                                                     2
                  Government of the District of Columbia
                  Office of the Chief Financial Officer                                                1101 4th Street, SW
                  Office of Tax and Revenue                                                            Washington, DC 20024
Date of Notice:   September 11, 2024                                           Notice Number: L0012552695
SECURITY ASSURANCE MANAGEMENT INC                                              FEIN: **-***0187
818 CONNECTICUT AVE NW # 2NDFLOOR                                              Case ID: 16447301
WASHINGTON DC 20006-2702
                                           CERTIFICATE OF CLEAN HANDS
    As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
CO
    liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
    Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
    this Certificate of Clean Hands is issued.
               TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
                                 CHAPTER 28 GENERAL LICENSE
             SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
                                    D.C. CODE § 47-2862 (2006)
                         PY
                § 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
     Authorized By Melinda Jenkins
     Branch Chief, Collection and Enforcement Administration
    To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
    “Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
                         1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
MEMORAND UM
TO:            Jennifer Budoff
               Budget Director
               Council of the District of Columbia
FROM:          Henry W. Mosley, CPA
               Chief Financial Officer
DATE:          September 12, 2024
SUBJECT:       Funding Certification for Option Year Two of Contract No. AGR-23-
               30000044 with Security Assurance Management, Inc. for Security Services
The purpose of this memorandum is to provide funding certification for Option Year Two
of Events DC’s contract with Security Assurance Management, Inc. (Contract No. AGR-
23-30000044) for security services at the Walter E. Washington Convention Center on a
daily basis, and at Carnegie Library on an as needed basis for special events.
On behalf of Events DC, it is my certification that the not-to-exceed contract amount of
$3,042,700.00 for Option Year Two is included in Events DC’s approved fiscal year 2025
budget.
Please feel free to contact me if you have any questions.
copy: Angie M. Gates, President and Chief Executive Officer, Events DC
      Nicole B. Jackson, Esq., General Counsel, Events DC
MEMORANDUM
TO:              Angie M. Gates
                 President and Chief Executive Officer
FROM:            Nicole B. Jackson, Esq.
                 General Counsel
DATE:            September 12, 2024
SUBJECT:         Certification of Legal Sufficiency for Option Year Two of Contract No.
                 AGR-23-30000044 with Security Assurance Management, Inc. for Security
                 Services
I.        Description of Proposed Option Year
Events DC proposes to exercise Option Year Two of Contract No. AGR-23-30000044
(“Contract”) with Security Assurance Management, Inc. to provide security services at the
Walter E. Washington Convention Center on a daily basis, and at Carnegie Library on an
as needed basis for special events.
II.       Procurement Overview
The Chief Contracting Officer has determined that: (i) the exercise of Option Year Two of
the Contract is in the best interest of Events DC; (ii) the total amount for Option Year Two
of the Contract is not-to-exceed $3,042,700.00; and (iii) the requirements covered by the
Contract fulfill an existing need for Events DC. Based on the foregoing, the Chief
Contracting Officer proposes to exercise Option Year Two of the Contract.
III.      Legal Review
The Office of the General Counsel has reviewed the proposed Option Year Two Contract
modification and finds it to be legally sufficient.
The Contract package includes:
1.     Council Transmittal Letter;
2.     Contract Option Year Summary;
3.     Tax Compliance Certifications;
4.     Certification of Funding Availability;
5.     Certification of Legal Sufficiency;
6.     Events DC Board of Directors Resolution; and
7.     Modification to Exercise Option Year Two (vendor signed only).
The exercise of Option Year Two of the Contract requires District of Columbia Council
approval.
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                                   MODIFICATION #4
                                Contract #AGR-23-30000044
                                    “Security Services”
Modification No. 4 - The purpose of this Modification is to exercise Option Year Two of the
contract for Security Services (the “Contract”) entered into by the Washington Convention and
Sports Authority t/a Events DC and Security Assurance Management, Inc. More specifically,
the Contract is modified as follows:
   1. Option Year Two of the Contract shall be for the period of October 1, 2024 – September
      30, 2025 at the not-to exceed amount of $3,042,700.00.
      ALL OTHER TERMS AND CONDITIONS SHALL REMAIN UNCHANGED
IN WITNESS WHEREOF, the undersigned parties have caused this Modification to be signed
by their duly authorized agents.
 Security Assurance Management, Inc.            Washington Convention and Sports
 818 Connecticut Ave NW                         Authority t/a Events DC
 Suite 220                                      801 Allen Y. Lew Place, NW
 Washington, DC 20006                           Washington, DC 20001
 Signature: ____________________________          Signature: _____________________________
         Russell A. Stephens
 Print: ________________________________          Print: Angie M. Gates____________________
        President
 Title: ________________________________          Title: President and Chief Contracting Officer
 Date:                                            Date: _________________________________
       08/15/2024
 _________________________________
Modification #4                                                                                    1