MURIEL BOWSER
MAYOR
August 29, 2024
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification No. M0003 to Contract No. CW90741 with Netsmart Technologies, Inc.
to exercise option year three in the not-to-exceed amount of $1,449,141.48. The period of
performance is from October 1, 2024, through September 30, 2025.
Under the proposed modification, Netsmart Technologies, Inc. will continue to provide software
licensing and maintenance services for the Avatar electronic health system at St. Elizabeths
Hospital, which is the electronic medical records system used to support in-patient consumers.
My administration is available to discuss any questions you may have regarding the proposed
contract modification. In order to facilitate a response to any questions you may have, please have
your staff contact Marc Scott, Chief Operating Officer, Office of Contracting and Procurement, at
(202) 724-8759.
I look forward to the Council’s favorable consideration of this contract modification.
Sincerely,
Muriel Bowser
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Options)
(A) Contract Number: CW90741
Proposed Contractor: Netsmart Technologies, Inc.
Contract Amount (Option Amount): Not-to-exceed (NTE) $1,449,141.48
Term of Contract: October 1, 2024 – September 30, 2025
(Option period three)
Type of Contract: Firm fixed price
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Base Period Amount: NTE $1,307,042.65
(October, 2021 through September 30, 2022)
Deemed approved by Council on October 1, 2021 (CA24-0285)
Option Period One Amount: NTE $1,352,789.11
(October 1, 2022 through September 30, 2023)
Deemed approved by Council on September 16, 2022 (CA24-0639)
Option Period Two Amount: NTE $1,400,136.72
(October 1, 2023 through September 30, 2024)
Deemed approved by Council on September 11, 2023 (CA25-0364)
Option Period Three Amount: NTE $1,449,141.48
Option Period Four Amount: NTE $1,499,861.50
Explanation of difference from base period: The difference between the base period and option
periods amount is an annual increase of about 3.5% to adjust for inflation.
1
(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District; or
(2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
The Citywide Clean Hands database indicates that the contractor is current with its District taxes, as
of July 17, 2024.
(D) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Department of Behavioral Health Agency Fiscal Officer has certified that funding in the
amount of $1,449,141.48 is available in the FY 2025 budget to fund this contract.
2
 Government of the District of Columbia
Office of the Chief Financial Officer 1101 4th Street, SW
Office of Tax and Revenue Washington, DC 20024
Date of Notice: July 17, 2024 Notice Number: L0012142672
NETSMART TECHNOLOGY, INC. FEIN: **-***0154
11100 NALL AVE Case ID: 11707787
OVERLAND PARK KS 66211-1205
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
CO
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
PY
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Authorized By Melinda Jenkins
Branch Chief, Collection and Enforcement Administration
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE CHIEF FINANCIAL OFFICER
MEMORANDUM
TO: Habibatu Jalloh
Deputy Chief Contracting Officer
Office of Contracting and Procurement
THRU: Delicia V. Moore
for Associate Chief Financial Officer
Human Support Services Cluster
FROM: Adran Reid 08/16/2024
Agency Fiscal Officer
DATE August 15, 2024
SUBJECT: Certification of Funding availability for $1,449,141.48.
Netsmart Technologies, Inc.
The Office of the Chief Financial Officer hereby certifies that $1,449,141.48 is included in the District’s
Local Budget and Financial Plan submitted to Congress by the Chairman of the Council to the Speaker of
the House of Representatives for Fiscal Year 2025 to fund the costs associated with the Department of
Behavioral Health’s contract with Netsmart Technologies, Inc., for software licensing and support
maintenance services to support the Avatar System. This certification supports the contract’s option year
three which runs from October 1, 2024, through September 30, 2025. The fund allocation is as follows:
Vendor: Netsmart Technologies, Inc. Contract #: CW90741
Fiscal Year 2025 Funding: October 1, 2024, through September 30, 2025
Fund Program Cost Account Project Award Task Amount
Center
4025002 100071 70448 7131009 201297 2002074 25.1040 $1,449,141.48
FY 2025 Contract Total: $1,449,141.48
Upon approval of the District’s Local Budget and Financial Plan by the Council and the Mayor and
completion of the thirty-day Congressional layover, funds will be sufficient to pay for fees and costs
associated with the contract. There is no fiscal impact associated with the contract.
Should you have any questions, please contact Adran Reid, Agency Fiscal Officer at (202) 671-3393.
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract Number Page of Pages
CW90741 1 1
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
M0003 October 01, 2024 Software Licensing and Support
Maintenance Services
6. Issued By: Code 7. Administered By (If other than line 6)
Office Of Contracting and Procurement Government of the District of Columbia
on behalf of Department of Behavioral Health Department of Behavioral Health
64 New York Avenue, NE , 2nd Floor 64 New York Ave, NE 2nd Floor
Washington, DC 20002 Washington, DC 20002
8. Name and Address of Contractor (No. Street, city, country, state and ZIP Code) 9A. Amendment of Solicitation No.
9B. Dated (See Item 11)
Netsmart Technologies, Inc. 10A. Modification of Contract/Order:
11100 Nall Avenue X CW90741
Overland Park, KS 66211 10B: Dated (See Item 13)
October 1, 2024
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended. Offers must
acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8
and 15, and returning copies of the amendment: or (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter
or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE
PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR
OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or fax, provided each letter or telegram makes
reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT
MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to: (Specify Authority)
The changes set forth in Item 14 are made in the contract/order no. in item 10A, pursuant to the authority of:
X B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation date, etc.) set forth in item
14, pursuant to the authority of: 27 DCMR, chapter 36, Section 3601.3
C. This supplemental agreement is entered into pursuant to authority of:
D. Other (Specify type of modification and authority):
E. IMPORTANT: Contractor is not, is required to sign this document and return
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
This modification is to Contract Number CW90741 for the following changes:
A) In accordance with 27 DCMR § 2008 and Section F.2 “Option to Extend the Term of the Contract,” the District
hereby exercises Option Year Three of the above referenced Contract for the period of performance of October 1,
2024, through September 30, 2025, in the amount of $1,449,141.48. Funding of this contract beyond September 30,
2024 is contingent upon the availability of funds in DBH Fiscal Year 2025 budget
B) Incorporated in this contract is the U.S. Department of Labor Wage Determination No:2015-4281 with the updated
revision 29 dated April 11, 2024, located at https://sam.gov/wage-determination/2015-4281/29.
C) Incorporated in this contract is the District of Columbia Way to Work Amendment Act of 2006 - Living Wage Act
Fact sheet with the updated wage effective July 1, 2024, located at:
https://ocp.dc.gov/sites/default/files/dc/sites/ocp/publication/attachments/2024%20Living%20Wage%20Fact%20Sh
eet%20.pdf.
D) Incorporated in this contract is the District of Columbia Way to Work Amendment Act of 2006 - Living Wage Act
Notice with the updated wage effective July 1, 2024, located at:
https://ocp.dc.gov/sites/default/files/dc/sites/ocp/publication/attachments/2024%20Living%20Wage%20Notice.pdf.
All other terms and conditions under this Contract/Purchase Order shall remain unchanged.
Except as provided herein, all terms and conditions of the document referenced in Item (9A or 10A) remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Habibatu Jalloh
15B. Name of Contractor 15C. Date Signed 16B. District of Columbia – DBH 16C. Date Signed
Netsmart Technologies, Inc.
(Signature of person authorized to sign) (Signature of Contracting Officer)