MURIEL BOWSER
MAYOR
August 21, 2024
Honorable Phil Mendelson
Chairman
Councilof the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Councilofthe District of Columbia is
proposed Modification No. M04 to Contract No. DCAM-23-NC-RFP-0009G with Superior
Services & Associates, Inc., to exercise option year two in the not-to-exceed amount of
$1,735,972. The period of performance is from October 1, 2024, through September 30, 2025.
Under the proposed modification, Superior Services & Associates, Inc. will continue to provide
comprehensive janitorial and related supplemental services.
My administration is available to discuss any questions you may have regarding the proposed
contract modification. In order to facilitate a response to any questions you may have, please
contact Delano Hunter, Director, Department of General Services (“DGS”), or have your staff’
contact George G. Lewis, Chief of Contracts and Procurement, DGS, at (202) 727-2800.
I look forward to the Council’s favorable consideration of this contract modification.
GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Options)
Modification No. M02 to Exercise Option Year Two (“OY2”) of Contract for
City-wide Comprehensive Janitorial and Related Supplemental Services
(A) Contract Number: DCAM-23-NC-RFP-0009G
Modification No. M04 to Exercise Option Year Two
Proposed Contractor: Superior Services & Associates, Inc. (the “Contractor”)
Contract Amount (OY2): Not-To-Exceed (“NTE”): $1,735,972.00
Term of Contract (OY2): October 1, 2024, through September 30, 2025
Type of Contract: Firm-Fixed Price Contract with an aggregate, non-
guaranteed Cost Reimbursement component to be paid on a
Firm-Fixed per Service and Time and Material Basis
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Base Period Amount: NTE Amount: $613,980.00
Option Year One: Modification No. M01, M02 & M03
Deemed Approved: R25-0445, March 5, 2024
Option Year One Amount: NTE Amount: $1,735,972.00
Option Year Two: Proposed Modification No. M04
Option Year Two Amount: NTE Amount: $1,735,972.00
(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
1
The Citywide Clean Hands database indicates that the Contractor is current with its District taxes.
The applicable Clean Hands certification for the Contractor accompanies this Council Package.
(D) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Office of the Chief Financial Officer has acknowledged that proposed Modification No. M04
is within the appropriated budget authority for the agency for the fiscal year FY25 and is consistent
with the financial plan and budget adopted in accordance with D.C. Official Code §§ 47-392.01
and 47-392.02. The applicable Fiscal Sufficiency certification accompanies this Council Package.
(E) (1) A certification that the proposed contractor has been determined not to be in violation of
section 334a of the Board of Ethics and Government Accountability Establishment and
Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a;
and (2) A certification from the proposed contractor that it currently is not and will not be
in violation of section 334a of the Board of Ethics and Government Accountability
Establishment and Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official
Code § 1-1163.34a:
Based upon a certification from the Contractor, the Contractor has been determined not to be in
violation of D.C. Official Code § 1-1163.34a; and will not be in violation of D.C. Official Code §
1-1163.34a.
(F) A description of any other contracts the proposed Contractor is currently seeking or holds
with the District:
DCAM-23-NC-RFP-0002 – Routine & Supplemental Janitorial Services for Fire & Emergency
Medical Services Department
DCAM-21-NC-RFQ-0002AG - DGS Services Schedule Pre-qualification of General Contractors,
Skilled/Unskilled Trade Subcontractors & Related Facility Maintenance, Repair & Other
Specialized Service Contractors
2
Government of the District of Columbia
Office of the Chief Financial Officer 1101 4th Street, SW
Office of Tax and Revenue Washington, DC 20024
Date of Notice: August 6, 2024 Notice Number: L0012275660
SUPERIOR SERVICES & ASSOCIATES INC FEIN: **-***8889
715 QUEBEC PL NW Case ID: 13536009
WASHINGTON DC 20010-1610
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
CO
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
PY
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Authorized By Melinda Jenkins
Branch Chief, Collection and Enforcement Administration
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
Contracts & Procurement
Memorandum
To: Delano Hunter
Director
From: Antoinette Hudson-Beckham Henry Wong for AHB
Agency Fiscal Officer
Reference: Superior Services & Associates, Inc.
Exercise of Option Year Two (OY2) – Proposed Modification No. 04 to Contract
Number: DCAM-23-NC-RFP-0009G | City-Wide Comprehensive Janitorial and
Related Supplemental Services
Date: July 8, 2024
Subject: Fiscal Sufficiency Review
The proposed Modification No. 04 to the Contract for City-Wide Comprehensive Janitorial and
Related Supplemental Services (thereafter, the “Services”) with Superior Services & Associates,
Inc. (the “Contractor”) has a Not-to-Exceed (“NTE) value of $1,735,972.00 for Fiscal Year 2025
(a total NTE of $1,485,972.00 for basic services and a $250,000.00 ordering ceiling for cost
reimbursable, supplemental services). The Contractor will provide the Services covering a period
from October 1, 2024 through September 30, 2025.
As the Agency Fiscal Officer of the Department, I hereby acknowledge that the Mayor’s Proposed
Fiscal Year 2025 Budget for the Department includes funds for the proposed modification to the
Contract with Superior Services & Associates, Inc. in the amount of $1,735,972.00.
However, I am unable to certify these funds until final approval of the District’s FY 2025 Budget
and Financial Plan.
Department of General Services 3924 Minnesota Avenue, NE, Washington D.C. 20019
GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
OFFICE OF THE GENERAL COUNSEL
MEMORANDUM
TO: Tomás Talamante
Director, Office of Policy and Legislative Affairs
FROM: Kristen Walp
Senior Assistant General Counsel
SUBJECT: Legal Sufficiency Certification
Modification No. M04 to Exercise Option Year Two of the Contract for City-Wide
Comprehensive Janitorial and Related Supplemental Services
Contract Number: DCAM-23-NC-RFP-0009G
Contractor: Superior Services & Associates, Inc.
DATE: August 15, 2024
This is to certify that this Office has reviewed the above-referenced proposed Modification No.
M04 and has found it to be legally sufficient, subject to submission of: (i) any required materials
and Council approval; (ii) Council’s approval of the same; and (iii) a Fiscal Certification issued
by the Department of General Services’ Agency Fiscal Officer.
Please feel free to contact me at (202) 727-2800 with any questions.
_______________________
Kristen Walp
Senior Assistant General Counsel
3924 Minnesota Avenue. NE, 5th Floor Washington DC 20019 |Telephone (202) 727.2800 |Fax (202) 727-7283
1 Con tract Number Page of Pages
MODIFICATION OF CONTRACT OCAM-23-NC-RFP-0009G
i
2 Mod fcahon Number 3 E.ffect1ve Date 4 Rer:iuis1t1on/PufChase Request No 5 Contract Capt1an
City-wide Comprehensive Janitorial and
Related Supplemental Services - Group G
M04 1 -0ct-2024 TBD Government Operations (Municipals)
6 Issued By 7 Admntstered B y (If other than lmc 6 )
Department of General Services Department o f Genera! Services
Contracting and Procurement D1v1s1□n Contracts and Procurement D1vIsIon
2934 Minnesota Avenue, NE 2934 Minnesota Avenue, NE
Washington, DC 200 1 9 Washington DC 20019
Attention: Ashle Willis 202.379 8951 ashle .\•,ilhs de ov Attention: Jamelle Tolson PH: 202.497 3196 E MAIL: amelle tolson de ov
8 Name and Address of Contractor (No Street. city, countiy, .state and ZIP Code) 9A Amendment of Sol1cllalicn No
Superior Services & Associates, loc. 98 Doted (See Item 1 1 )
515 M Street, SE
Washington. D C. 20003 1 OA Mod1 fi:a1J on of ContracVOrder No
DCAM-2 3-NC-R FP-0009G
X
Attention· Delores Flowers 1 240.388.777 I supenorservicef@aol cam 10B Dated (See ltem 13)
May 30, 2023
The above numbered sol1c1talion is amended as set forth 1n Item 14 The hour and date specified fer nice1pt of Offers 1s extended is not exiended
Offers must acknowledge rec.etpl of this amendment pnor tc the hour and date specified m the solic1tat10n or ns amended, by one of th e
following methods (a) By cornp!et1ng Items B and 1 5 , and retlJmmg copies of the amendment (b) By acknowledging receipt of this
amendment on ea�h copy of tile offer s.ubmItted; or (c} By separale letter or fax which 1ntl1Jdes a reference to the solicdatJon and
amendment number FAILURE OF YOUR ACKNOWLEDG EMENl' TO BE RECEIVED AT THE PLACE DESIG NATED FOR THE RECEIPT OF OFFERS
PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER If by vrrtue of th
solic1lat1on and this amendment. and 1s received pnor to the opening hour and date specdted
12 Accounting and Appropnat on Dilta (If Re quired)
1 3 THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTSJORDERS,
IT MODIFIES THE CONTRACT/ORDER NO AS DESCRIBED IN ITEM 1 4
A Thia change order 1s Jssued pursuant to (Specify Al.llhority)
The changes set forth 1n Item 1 4 nre made in the contract/order no m item 10A
B The abo11e numbered contract/order ,s modified to reflect the .Jdm1mstrat1ve changes {such as changes in paying office, apprcpnat10n
date, etc ) set forth in item 14
C Thi.s supplerne:otal agreement 1s entered into purausnt to authority or
D Other (Specify type of mcd1ficatu::i n and authority) Contrac:t DCAM-23-NC-RFP-0009G :a n d Title 27 DCMR Section 4727
X
E. IMPORTANT Contraclor 1 .s not, X ,a required lo sign !his document and return 1 copy lo the 1ssumg office
14 Oescr!pt1on of mod:f1cation (Organized by UCF Section headings, mcludIng soticrtation/contract subject matter where feasible )
City-wrde Comprehensive Janitonat and Related Supplemental Serwces - Group G Government
Contract No. OCAM-23-NC-RFP-0009G is hereby modified as follows.
Operations (Municipals)
1 . In accordance with Section F.2 Option To Extend The Term of the Contract, the District hereby fully exercises Option Year Two (OY2). The
Contract Period of Performance is October 1, 2024 through September 30, 2025.
2. CONTRACT RECAP: The Total Firm-Fixed, Fully Loaded Pnce for Monthly Basic Services is $1 ,485,972 .00 The aggregate non-guaranteed
NTE for the Cost Reimbursement, Supplemental Serv,ces Component is $250,000.00. In accordance with the Contract CUN Summary
incorporated hereto as Exhibit A . the Total Contract Not-to-Exceed Value for alt services during OY2 both basic and supplemental is
$1,735,972.00.
3. The US Department of Labor Wage Determination Schedule N o 201 5-42 82 Rev No. 30 dated July 22, 2 02 4 is hereby incorporated as Exhibit B to
Modification No M04 The Contractor agrees and acknowledges that it shall be in comp!iance with the most current requirements of the U S
Depa11ment of Labor wage Determination Schedule which 1 s applicable on the effective date o f the mooification. Thus, the Contractor agrees ano
acknowledges that the most current requirements of the US Depal1ment of Labor Wage Determination Schedule shall be incorporated into the
Contract.
4. The Contractor agrees and acknowledges that ii shall be in compliance with the most current requirements of the District of Columbia Living Wage
Act of 2006, D.C Official Code §§ 2-220. 0 1 - 2-220 .1 1 , that are applicable on the effective date of the Contract modification Exhibit C . Thus, the
Co ntractor agrees and acknowledges that the most current requirements of the Living Wage Act of 2006 shall be incorporated into the Contract.
5. All other Terms and Conditions of Contract DCAM-23-NC-RFP-0009G remain u nchanged.
6. RELEASE: It is mutually agreed that in exchange for this Modification and other consideration, the Contractor hereby releases, waives, settles, and
holds the Depal1ment harmless from any and all actual or potential claims or demands for delays, disruptions, additional work, additional time,
additional costs, contract extensions, compensation, or liability u nder any theory, whether known or unknown, that the Contractor may have now or
in the future against the Department arising from or out of, as a consequences or result of, relating to or in any manner connected with this
Modification, the above-referenced Seivices, and the work provided pursuant to the Agreement.
Except as proV1 ded herern aU tenns and cond1t,ons of the document referenced in Item (9A or l OA) remain unchanged and in full force ard effect
1 5A Name and Trtle of Srgner (Type or pnet) 1 6A Name of Contracting Officer
Domonique L. Banks
Contract S ecialist C ontractin Officer
Otslncl of Columbia 16C Date S igned
(SI nature of Contractm Officer)
(Continuation)
Contract Number Modification No. Page of Pages
DCAM-23-NC-RFP-0009G M04 2 2
1. Base Period Term May 1, 2023 through September 30, 2023
a. Monthly Basic Services: monthly rate at $122,796.00 x 5-months $ 613,980.00
b. Cost Reimburse