MURIEL BOWSER
MAYOR
August 19, 2024
Honorable Phil Mendelson
Chairman
Councilofthe District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202ofthe Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council ofthe District of Columbia is
proposed Modification No. M0014 to Contract No. CW94253 with Avid Systems, LLC to exercise
option year three in the not-to-exceed amount $1,684,416. The period of performance is from
October 1, 2024, through September 30, 2025.
Under the proposed modification, Avid Systems, LLC will continue to provide temporary support
personnel for the healthcare operations administration and the health care reform and innovation
administration.
My administration is available to discuss any questions you may have regarding the proposed
contract modification. In order to facilitate a response to any questions you may have, please have
yourstaffcontact Mare Scott, Chief Operating Officer, Office ofContracting and Procurement, at
(202) 724-8759.
Took forward to the Council’s favorable considerationofthis contract modification.
Sinegyly.
Muriq! Bow:
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c-3), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Options)
(A) Contract Number: CW94253
Proposed Contractor: Avid Systems, LLC
Contract Amount (Option Period Three): Not-to-exceed (NTE) $1,684,416
Unit and Method of Compensation: Hourly rates for each labor category
Term of Contract: October 1, 2024, to September 30, 2025
Type of Contract: Labor-Hour
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Base Period Amount: NTE $1,615,680
(January 1, 2022 – September 30, 2022)
(Council Approval CA24-0498)
Option Period One Amount: NTE $1,924,480
(October 1, 2022 – September 30, 2023)
(Council Approval R24-0729)
Option Period Two Amount: NTE $1,684,416
(October 1, 2023 – September 30, 2024)
(Council Approval CA25-0347)
Option Period Three Amount: NTE $1,684,416
(October 1, 2024 – September 30, 2025)
Explanation of difference from the base period: The base period amount differs from option
period three because the base period was for nine months, whereas option period three is for 12
1
 months. Additionally, the Health Care Reform & Innovation Administration (HCRIA) decreased
the amount of labor hours for several positions.
Option Period Four Amount: NTE $1,684,416
(October 1, 2025 – September 30, 2026)
The base period amount differs from option period four because the base period was for nine
months, whereas option period four is for 12 months. Additionally, HCRIA decreased the amount
of labor hours for several positions.
(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the
District recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
On July 8, 2024, the Citywide Clean Hands database certified that Avid Systems, LLC is current
with its District tax laws.
(D) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Department of Health Care Finance Agency Fiscal Officer certified that funding in the amount
of $1,684,416 is available to support the contract.
2
 Government of the District of Columbia
Office of the Chief Financial Officer 1101 4th Street, SW
Office of Tax and Revenue Washington, DC 20024
Date of Notice: July 29, 2024 Notice Number: L0012174610
AVID SYSTEMS, LLC FEIN: **-***0233
1418 PENNSYLVANIA AVE SE STE 1 Case ID: 12706201
WASHINGTON DC 20003-3029
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
CO
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
PY
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Authorized By Melinda Jenkins
Branch Chief, Collection and Enforcement Administration
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
Department of Health Care Finance
Office of the Chief Financial Officer
MEMORANDUM
TO: Nancy Hapeman
Acting Chief Procurement Officer
Office of Contracting and Procurement
THRU: Delicia V. Moore
Associate Chief Financial Officer
Human Support Services Cluster
FROM: Darrin Shaffer
Agency Fiscal Officer
Department of Health Care Finance
DATE: August 1, 2024
SUBJECT: Certification of Funding for Avid Systems, LLC Temporary Staffing Contract
The Office of the Chief Financial Officer hereby certifies that the sum of $1,684,416.00 is included in the District’s
Local Budget and Financial Plan for Fiscal Year 2025 to fund the costs associated the Health Care Reform and
Innovation Administration (HCRIA) and Healthcare Operations Administration’s (HCOA) contract with Avid
Systems, LLC. This certification is to provide temporary staffing contract, option period three, from October 1, 2024
through September 30, 2025. The fund allocation is as follows:
Vendor: Avid Systems, LLC Contract Number: CW94253
Fiscal Year 2025 Funding: 10/01/24-09/30/25 Health Care Reform and Innovation – Project Analyst
Agency Fund Account Program Office/Cost Center Amount
HT0 1010001 7132001 100207 70267 $60,016.00
HT0 4025002 7132001 100207 70267 $49,104.00
FY 2025 Contract: $109,120.00
Fiscal Year 2025 Funding: 10/01/24-09/30/25 Health Care Reform and Innovation – Program Analyst
Agency Fund Account Program Office/Cost Center Amount
HT0 1010001 7132001 100207 70267 $72,019.20
HT0 4025002 7132001 100207 70267 $58,924.80
FY 2025 Contract: $130,944.00
Fiscal Year 2025 Funding: 10/01/24-09/30/25 Healthcare Operations Administration
Agency Fund Account Program Office/Cost Center Amount
HT0 1010001 7132001 100203 70261 $794,393.60
HT0 4025002 7132001 100203 70261 $649,958.40
FY 2025 Contract: $1,444,352.00
FY 2025 Contract Total: $1,684,416.00
441 4th Street, N.W., Suite 960N, Washington, D.C. 20001 (202) 442-5988 FAX (202) 478-1373
Upon approval of the District’s Local Budget and Financial Plan by the Council and the Mayor and completion of
the thirty-day Congressional layover, funds will be sufficient to pay for fees and costs associated with the contract.
There is no fiscal impact associated with the contract.
Should you have any questions, please contact me at (202) 442-9079.
441 4th Street, N.W., Suite 960N, Washington, D.C. 20001 (202) 442-5988 FAX (202) 478-1373
 1. Contract Number Page of Pages
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT CW94253 1 2
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
M0014 October 1, 2024 Temporary Support Personnel
6. Issued by: Code 7. Administered by (If other than line 6)
Office of Contracting and Procurement Department of Health Care Finance
Health Services Cluster 441 4th Street, NW; 900 South
441 4th Street, NW; 330 South Washington, DC 20001
Washington, DC 20001
8. Name and Address of Contractor (No. street, city, county, state and zip code) 9A. Amendment of Solicitation No.
Avid Systems, LLC
1418 Pennsylvania Avenue, SE 9B. Dated (See Item 11)
Washington, DC 20003 10A. Modification of Contract/Order No.
POC: Esther Lazar, President
Office: (202) 545-6481 CW94253
Email: esther.lazar@avidsys.com X
10B. Dated (See Item 13)
Code Facility January 1, 2022
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15 and returning 1 copy of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or
(c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE
RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF
YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or
telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACT/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Contract Modifications
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.3.
C. This supplemental agreement is entered into pursuant to authority of 27 DCMR § 3601.2
X D. Other: Exercise of Option, pursuant to the authority of 27 DCMR § 3601.3 (c)
E. IMPORTANT: Contractor is not is required to sign this document.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
Contract No. CW94253 is hereby modified as follows:
1) In accordance with Section F.2 titled “Option to Extend the Term of the Contract,” the District of
Columbia Government, Office of Contracting and Procurement, on behalf of the Department of Health
Care Finance, hereby exercise option period three to extend the term of the contract from October 1,
2024, through September 30, 2025, in the amount of $1,684,416.00.
2) Attachment A – Option Period Three Price Schedule
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Tracy Williams
15B. Name of Contractor 15C. Date Signed 16B. District of Columbia 16C. Date Signed
(Signature of person authorized to sign) (Signature of Contracting Officer)
ATTACHMENT A – PRICE SCHEDULE – CW94253 – TEMPORARY SUPPORT – AVID
B.3 PRICE SCHEDULE – LABOR HOUR
B.3.4 OPTION PERIOD THREE
October 1, 2024, through September 30, 2025
Hourly Estimated
Total Estimated
CLIN Labor Category Labor Labor Hours
Amount
Rate* per Resource
3001: Health Care Operations Administration
3001A Subject Matter Expert $168.00 1,984 $333,312.00
3001B Senior Consultant, TPL $140.00 1,984 $277,760.00
3001C Senior Consultant, PBM $140.00 1,984 $277,760.00
3001D Senior Consultant, PDMS $140.00 1,984 $277,760.00
Senior Consultant, EVV and
3001E $140.00 1,984 $277,760.00
CCMS
3001 Total $1,444,352.00
3002: Health Care Reform & Innovation Administration
3002A Program Analyst, HIT $66.00 0 $0.00
3002B Program Analyst, HIE $66.00 1,984 $130,944.00
3002C Policy Analyst, HIT $55.00 0 $0.00
3002D Policy Analyst, Health Reform $55.00 0 $0.00
3002E Project Analyst, Health Reform $55.00 1,984 $109,120.00
Grant Management Specialist,
3002F $55.00 0 $0.00
Health Reform
3002 Total $240,064.00
Not-to-Exceed
Grand Total for B.3.4 – Option Period Three
$1,684,416.00
* The fixed hourly rates shall be fully loaded and include wages, benefits, overhead, general, and
administrative expenses and profit.
2