Maurice D. Edington, Ph.D.
President
July 1, 2024
The Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, N.W. - Suite 504
Washington, D.C. 20004
Dear Chairman Mendelson:
In accordance with the provisions of D.C. Official Code §2-352.02(b)(1), | am forwarding to you a
proposed multi-year contract between the University of the District of Columbia and Ellucian LLC for
emergency approval.
This emergency legislation would approve the initiation of a three-year contract for Ellucian software
and maintenance support services in the total amount of three million one hundred eighty-one
thousand four hundred and forty-three dollars ($3,181,429). The current contract expires on
September 30, 2024. The University needs the affirmative legislation approval before the Council’s
recess to avoid any break between the approval and expiration of the existing contract. The approval
of this emergency legislation will ensure continuity and support of the University’s Banner Enterprise
Resource Planning system, the institutional student and financial information system.
Attached is the “University of the District of Columbia Contract No. PO-GF-2024-P-0001-NJH with
Ellucian Company, LLC Emergency Declaration Resolution of 2024” and an Emergency Act entitled;
“University of the District of Columbia Contract No. PO-GF 2024-P-0001 with Ellucian, LLC Emergency
Approval Act of 2024” for consideration and enactment by the Council of the District of Columbia. Also
included are (1) the June 4, 2024, UDC Resolution No. 2024-20; (2) a Fiscal Impact Statement from the
University’s Chief Financial Officer; and (3) a Legal Sufficiency Statement and (4) a copy of the contract.
ASPIRE. ACCOMPLISH, TAKE ON THE WORLD.
4200 Connecticut Avenue, NW — Washington, District ofColumbia 20008
Phone: 202.274.6016 + www.ude.edu + Facsimile: 202.274.5304
 Page 2 of2
Irespectfully request the Council’s favorable consideration of the enclosed legislation on an emergency
basis. Should you have any questions, please contact Avis Marie Russell, General Counsel at 202-274-
5604.
Sincerely,
Maurice Edington Ph.D.
President
University of the District of Columbia
Enclosures
ASPIRE. ACCOMPLISH. TAKE ON THE WORLD.
4200 Connecticut Avenue,
NW — Washington, DistrictofColumbia 20008,
Phone: 202.274.6016 = wwwade.cdu + Facsimile:202.274.5304
 1
2 Chairman Phil Mendelson
3 at the request of the
4 University of the District of Columbia
5
6
7
8
9 A PROPOSED RESOLUTION
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11
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15 IN THE COUNCIL OF THE DISTRICT OF COLUMBIA
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18 To declare the existence of an emergency with respect to the need to approve the proposed multi-
19 year contract (3 years) No. PO-GF-2024-P-0001-NJH by and between the University of
20 the District of Columbia and Ellucian Company LLC. in the amount of $3 ,181,429 for
21 continuation of software licensing, application hosting. and maintenance to support the
22 University' s Banner Enterprise Resource Planning system.
23
24 RESOLVED, BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, that this
25 resolution may be cited as the "University of the District of Columbia Contract No. PO-GF-
26 2024-P-0001-NJH with Ellucian Company LLC. Emergency Declaration Resolution of 2024".
27 Sec. 2. Pursuant to D.C. Code 1-204.51(b) (2)(A) and D.C. Code 2-352.02(C-1), the
28 Council approves the proposed multi-year contract (3 years) No. PO-GF-2024-P-0001-NJH by
29 and between the University of the District of Columbia and Ellucian Company LLC. in the
30 amount of $3,181 ,429 for continuation of software licensing, application hosting. and
31 maintenance to support the University' s Banner Enterprise Resource Planning system.
32 Without Council approval on an emergency basis, critical support services necessary to the
33 continued use of vital ERP software and related cloud hosting and maintenance services under an
34 existing contract could expire before the effective start of the new three (3)-year software and
35 license contract with the University.
36 Sec. 3. The Council of the District of Columbia determines that the circumstances
37 enumerated in Section 2 constitute emergency circumstances making it necessary that “the
38 University of the District of Columbia Contract No. PO-GF-2024-P-0001-NJH with Ellucian
39 Company LLC. Emergency Declaration Resolution of 2024” be adopted after a single reading.
40 Sec. 4. This resolution shall take effect immediately.