Bill Summary – FastDemocracy

MURIEL BOWSER

     MAYOR

June 25, 2024

Honorable Phil Mendelson

Chairman

Council of the District of Columbia

John A. Wilson Building

1350 Pennsylvania Avenue, NW, Suite 504

Washington, DC 20004

Dear Chairman Mendelson:

Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-

204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §

2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is

proposed Modification No. 03 to Contract No. GAGA-2023-C-0042 with Battle’s

Transportation Inc. to exercise option year two in the amount of $1,159,118.81. The period of

performance is from October 1, 2024, to September 30, 2025.

Under the proposed contract, Battle’s Transportation, Inc. shall continue to provide student

athletics transportation services.

My administration is available to discuss any questions you may have regarding the proposed

contract. In order to facilitate a response to any questions you may have, please have your staff

contact LaVeta Hilton, Deputy Chief Procurement Officer, District of Columbia Public Schools,

at (202) 442-5136.

I look forward to the Council’s favorable consideration of this proposed contract.

Sincerely,

Muriel Bowser

                 GOVERNMENT OF THE DISTRICT OF COLUMBIA

                       District of Columbia Public Schools

Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended,

D.C. Official Code § 2-352.02(c), the following contract summary is provided:

                          COUNCIL CONTRACT SUMMARY

                             (Standard and Option Year)

(A)   Contract Number:                       GAGA-2023-C-0042 B

      Proposed Contractor:                   Battle’s Transportation, Inc.

      Contract Amount:                       $1,159,118.81

      Unit and Method of Compensation:       Fixed Unit Price

      Term of Contract:                      October 1, 2024, thru September 30, 2025

      Type of Contract:                      Fixed Unit Price IDIQ Contract

      Source Selection Method:               Invitation for Bid (IFB)

(B)   For a contract containing option periods, the contract amount for the base period

      and for each option period. If the contract amount for one or more of the option

      periods differs from the amount for the base period, provide an explanation of the

      reason for the difference:

      Base Year Period Amount: $121,464.62

      Option year one amount: $775,595

      Explanation of the difference from the base period (if applicable): The base period

      amount was for one month and three days. Option period one is for one full year.

      Option year two amount: $1,159,118.81

      Explanation of difference from the base period (if applicable): Vendor will provide

      bus transportation services to a modified set of athletics events.

      Option year three amount: $682.59 minimum to $3,412,950 maximum

      Explanation of difference from the base period (if applicable): Option year three

      amount is to be determined.

      Option year four amount: $730.37 minimum to $3,651,850 maximum

GAGA-2023-C-0042 B

Council Summary

      Explanation of difference from the base period (if applicable): Option year four

      amount is to be determined.

(C)   The goods or services to be provided, the methods of delivering goods or services,

      and any significant program changes reflected in the proposed contract:

      The contractor shall provide bus transportation services for DCPS high school students

      and staff participating in organized athletics programs through the District of Columbia

      Interscholastic Athletic Association (DCIAA)

(D)   The selection process, including the number of offerors, the evaluation criteria, and

      the evaluation results, including price, technical or quality, and past performance

      components:

      The solicitation (an invitation for bids) was advertised in the Washington Post on

      December 9, 2022, and posted on the DCPS website with one amendment. The

      solicitation closed on December 22, 2022, and DCPS received two bids. After a review of

      the solutions offered and the bidder’s past performance, the contracting officer

      determined Battle’s Tranportation’s offer was the lowest-priced offer and deemed the

      offer acceptable.

(E)   A description of any bid protest related to the award of the contract, including

      whether the protest was resolved through litigation, withdrawal of the protest by the

      protestor, or voluntary corrective action by the District. Include the identity of the

      protestor, the grounds alleged in the protest, and any deficiencies identified by the

      District as a result of the protest:

      There have been no protests to the award of this contract.

(F)   The background and qualifications of the proposed contractor, including its

      organization, financial stability, personnel, and performance on past or current

      government or private sector contracts with requirements similar to those of the

      proposed contract:

      Battle’s Transportation, Inc. has previously provided student transportation services to

      DCPS. Based on past performance with the agency, the contractor has the necessary

      organization, experience, accounting and operational controls, technical skills, ability to

      obtain, and a satisfactory record of integrity and business ethics.

(G)   A summary of the subcontracting plan required under section 2346 of the Small,

      Local, and Disadvantaged Business Enterprise Development and Assistance Act of

      2005, as amended, D.C. Official Code § 2-218.01 et seq. (“Act”), including a

      certification that the subcontracting plan meets the minimum requirements of the

      Act and the dollar volume of the portion of the contract to be subcontracted,

      expressed both in total dollars and as a percentage of the total contract amount:

                                                2

GAGA-2023-C-0042 B

Council Summary

      Battle’s Transportation, Inc. is a certified business enterprise in the District and will

      perform 100% of the work under the contract. Therefore, a subcontracting plan is not

      required.

(H)   Performance standards and the expected outcome of the proposed contract:

      Battle’s Transportation, Inc.’s performance will be regularly and routinely monitored by

      DCPS. The expected outcome of the proposed contract is for Battle’s Transportation Inc.

      to provide DCPS with student bus transportation services.

(I)   The amount and date of any expenditure of funds by the district pursuant to the

      contract prior to its submission to the Council for approval:

      None

(J)   A certification that the proposed contract is within the appropriated budget

      authority for the agency for the fiscal year and is consistent with the financial plan

      and budget adopted in accordance with D.C. Official Code §§ 47-392.01 and 47-

      392.02:

      The DCPS agency fiscal officer has certified that the proposed contract is within the

      appropriated budget authority for the agency for the fiscal year and is consistent with the

      financial plan and budget adopted in accordance with D.C. Official Code §§ 47-392.01

      and 47-392.02. A certification of funding is attached.

(K)   A certification that the contract is legally sufficient, including whether the proposed

      contractor has any pending legal claims against the District:

      The proposed contract has been determined to be legally sufficient by the Office of the

      Attorney General. A legal sufficiency certification is attached. Battle’s Transportation,

      Inc. has no known pending legal claims against the District.

(L)   A certification that the Citywide Clean Hands database indicates that the proposed

      contractor is current with its District taxes. If the Citywide Clean Hands Database

      indicates that the proposed contractor is not current with its District taxes, either (1)

      a certification that the contractor has worked out and is current with a payment

      schedule approved by the District or (2) a certification that the contractor will be

      current with its District taxes after the District recovers any outstanding debt as

      provided under D.C. Official Code § 2-353.01(b):

      According to the Citywide Clean Hands Database, the contractor is current with its

      District taxes. The Certificate of Clean Hands, dated April 19, 2024 is attached.

(M)   A certification from the proposed contractor that it is current with its federal taxes

      or has worked out and is current with a payment schedule approved by the federal

      government:

                                                3

GAGA-2023-C-0042 B

Council Summary

      Based on the information provided in its Bidder Offeror Certification form, Battle’s

      Transportation, Inc. has certified that the organization is current with its federal taxes.

(N)   The status of the proposed contractor as a certified local, small, or disadvantaged

      business enterprise as defined in the Small, Local, and Disadvantaged Business

      Enterprise Development and Assistance Act of 2005, as amended, D.C. Official Code

      § 2-218.01 et seq.:

      Battle’s Transportation, Inc. is a certified business enterprise in the District of Columbia.

(O)   Other aspects of the proposed contract that the Chief Procurement Officer

      considers significant:

      None

(P)   A statement indicating whether the proposed contractor is currently debarred from

      providing services or goods to the District or federal government, the dates of the

      debarment, and the reasons for debarment:

      Battle’s Transportation, Inc. is not on the Federal Excluded Parties List or the Office of

      Contracting and Procurement Excluded Parties List, accessed on May 1, 2024; therefore,

      the contractor is not currently debarred from providing services to the District or federal

      government.

(Q)   Any determination and findings issues relating to the contract’s formation,

      including any determination and findings made under D.C. Official Code § 2-352.05

      (privatization contracts):

      Determination and Findings for Contractor Responsibility

      Determination and Findings for Price Reasonableness

(R)   Where the contract and any amendments or modifications, if executed, will be made

      available online:

      https://dcps.dc.gov/page/doing-business-dcps

(S)   Where the original solicitation and any amendments or modifications will be made

      available online:

      https://dcps.dc.gov/page/doing-business-dcps

                                                 4

                  Government of the District of Columbia

                  Office of the Chief Financial Officer                                                1101 4th Street, SW

                  Office of Tax and Revenue                                                            Washington, DC 20024

Date of Notice:   April 19, 2024                                               Notice Number: L0011835144

BATTLE'S TRANSPORTATION INC                                                    FEIN: **-***1945

3000 V ST NE                                                                   Case ID: 4036904

WASHINGTON DC 20018-1521

                                           CERTIFICATE OF CLEAN HANDS

    As reported in the Clean Hands system, the above referenced individual/entity has no outstanding

    liability with the District of Columbia Office of Tax and Revenue or the Department of Employment

    Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore

    this Certificate of Clean Hands is issued.

               TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES

                                 CHAPTER 28 GENERAL LICENSE

             SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT

                                    D.C. CODE § 47-2862 (2006)

                § 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT

     Authorized By Melinda Jenkins

     Branch Chief, Collection and Enforcement Administration

    To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the

    “Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.

                         1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov

              DISTRICT OF COLUMBIA

              PUBL          CHC

  Funding Certification

       ion of Contracts and Acquisitions

  1200 First Street NE, 9" Floor, Washington, DC 20002

  (202) 442-5112/Fax (202) 442-5634

         1. Prepared by: Andrekia Rogers

         2. Office/School: Office of Social Emotional Academic Development Strategy

         3, FY25 Funding Certification! Date(s : 10/1/2024-9/30/2025

         4, Summaryof Proposed Procurement: Bus Transportation for HS and OL Athletic Events

         5. If contract has been awarded:

                     Contractor: Battle’s Transportation

                     Contract Number: GAGA-2023-C-0042B

                      PO Number: N/A.

                      F¥25 Contract Dates: 10/1/2024-9/30/2025

Funding Information:

                                 Fun       account                    cost       PRONECT        awaro

                                                                     cenTen

                                            TiaR00T     “a000F        0085                                    $159,088

                                                                                                    Toot |      Sasa

Thereby certify that the above referenced contract is within the appropriated budget authority for the agency and is consistent

with the financial plan and budget adopted in accordance with DC Official Code §§ 47-392.01 and 47-392.02 for the District of

Columbia Public Schools for the applicable period of performance. The funding obligation for Fiscal Year 2025 is subject to

Congr      nal approval.

        Kimberly Washingtow                                            6/3/24

        Name                                                           Date

        DCPS AFO/Budget Officer

                                                                       *FY 25 funding pending budget approval

                           1200 First Street, NE|Washington, DC 20002|T202. 442, 5885|F 202. 442. 5026|deps.dc.gov

                                          GOVERNMENT OF THE DISTRICT OF COLUMBIA

                                                   BILATERAL MODIFICATION

                                                                                                            Page No. 1 of 2 Page(s)

1.    CONTRACT NO/TASK ORDER           2. CONTRACT DATE:           3. MODIFICATION NO             4. MODIFICATION DATE:

         GAGA-2023-C0042B

                                            October 1, 2023                     03                          See Block 12

5. CAPTION: DCPS Security Services

6. ISSUED TO: (Contractor)                                        7. ISSUING OFFICE:

Battle’s Transportation Inc (BTI)                                 District of Columbia Public Schools (DCPS)

3000 V Street NE Washington DC 20018                              Office of Fiscal Strategy,

Tel: 202-832-6857                                                 Contracts and Acquisitions Division

                                                                  1200 First Street NE, Suite 9th Floor

                                                                  Washington, DC 20002

8. PROGRAM OFFICE: District of Columbia Public Schools (DCPS) Office of the Chief Operating Officer (OCOO)

In accordance with Article 15, changes of the Standard Contract Provisions for use with the District of Columbia Supply

and Services Contracts, dated July 2010 and the 27 DCMR – section 3601.2, the subject contract is hereby modified as

follows:

      1) In accordance with the provisions of the Contract in F.2 entitled “Option to extend the term of the Contract,”

         the District of Columbia Public Schools (DCPS) is exercising option year two in the amount of $1,159,118.81.

      a)   Delete B.4.3 OPTION YEAR TWO – October 01, 2024, thru September 30, 2025

           B.4.3.1 Category A -- High Schools (HS) and Opportunity League.

     Contract         Item             Price Per         Quantity           Minimum           Quantity           Max Total

       Line        Description           Unit            Minimum              Total           Maximum             (C x F)

     Item No.                                                                (C x D)

      (CLIN)                         (Column C)         (Column D)                            (Column F)         (Column G)

                    (Column B)                                              (Column E)

      2001A      High School                          1 Trip                                5000 Trips

                 and Opportunity                      (26 Buses with                        (26 Buses

                 League Section      $637,93___       at least one        $637.93_____      with at least

                 J. Attachment       Per Trip         bus equipped        __                one bus            $3,189,650.00

                 J.11                                 with handicap       Per trip          equipped

                                                      facilities)                           with

                                                                                            handicap

                                                                                            facilities)

      2002A      Support

                 Services -          $__________

                 alternative         ___                      1           $__________

                 pricing to cover    Per Trip

                 extra activities,   (As Needed)

                 special events,

                 playoffs as they

                 arise.

                                         Grand Total for B.4.1.3                                               $3,189,650.00

      b) Replace with B.4.3 OPTION YEAR TWO – October 01, 2024, thru September 30, 2025

           B.4.3.1 Category A - High Schools (HS) and Opportunity League Sports Programs

    Contract             Item                 Price Per Unit           Quantity             Minimum       Quantity             Max Total

       Line           Description                                      Minimum                Total       Maximum               (C x F)

    Item No.                                                                                 (C x D)

     (CLIN)          (Column B)                    (Column C)         (Column D)           (Column E)     (Column F)          (Column G)

      2001A        High School                                        1 Trip                              1525.47

                   and                                                (26 Buses                           Trips

                   Opportunity              $___637.93____            with at     $____637.93_            (26 Buses

                   League Sports            _______                   least one   __                      with at least      $1,159,118.81

                   Programs                 Per Trip                  bus         Per trip                one bus

                   Section J.                                         equipped                            equipped

                   Attachment                                         with                                with

                   J.11                                               hand