MURIEL BOWSER
MAYOR
June 25, 2024
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification No. M003 to Contract No. CW104985 with Armedia, LLC to exercise
option year one in the amount of $1,271,384. The period of performance is from July 17, 2024
through July 16, 2025.
Under the proposed modification, Armedia, LLC will continue to provide a technology solution
that utilizes a secure state-of-the-art commercial-off-the-shelf case management system to improve
the efficiency, capacity, and provide better external and internal customer services for workers’
compensation in the District of Columbia.
My administration is available to discuss any questions you may have regarding the proposed
contract modification. In order to facilitate a response to any questions you may have, please have
your staff contact Marc Scott, Chief Operating Officer, Office of Contracting and Procurement, at
(202) 724-8759.
I look forward to the Council’s favorable consideration of this contract modification.
Sincerely,
Muriel Bowser
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Standard and multiyear)
(A) Contract Number: CW104985
(Modification M003)
Proposed Contractor: Armedia, LLC
Contract Amount: $1,271,384
Unit and Method of Compensation: Fixed Unit Price
Term of Contract: July 17, 2024 through July 16, 2025
(Option Period One)
Type of Contract: Firm Fixed Price
Source Selection Method: Request for Proposal
(B) For a contract containing option periods, the contract amount for the base period and for
each option period. If the contract amount for one or more of the option periods differs from
the amount for the base period, provide an explanation of the reason for the difference:
Base Period Amount: $2,633,518.82
Council Approval: CA25-0311
Option Period One Amount: $1,271,384
Explanation of difference from the base period (if applicable): Option period prices are for
uncompleted base year deliverables and partial maintenance.
Option Period Two Amount: $794,990.04
Explanation of difference from the base period (if applicable): Option period prices are for
maintenance and support.
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Option Period Three Amount: $794,990.04
Explanation of difference from the base period (if applicable): Option period prices are for
maintenance and support.
Option Period Four Amount: $794,990.04
Explanation of difference from the base period (if applicable): Option period prices are for
maintenance and support.
(C) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:
Armedia, LLC shall continue providing a technology solution that utilizes a secure state-of-the-art
commercial-off-the-shelf case management system to improve efficiency and capacity and provide
better external and internal customer services for workers’ compensation in the District of
Columbia.
(D) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:
The Office of Contracting and Procurement, on behalf of the Department of Employment Services
(DOES), issued a Request for Proposal to the open market with a 35% certified business enterprise
(CBE) subcontracting requirement on July 8, 2022, which was advertised in the Washington Times.
A virtual pre-proposal conference was held on July 14, 2022. On September 9, 2022, the District
received eight proposals in response to the solicitation. Seven of the proposals did not meet the
CBE subcontracting requirements and were determined to be ineligible for award. Armedia, LLC
submitted a compliant proposal. Based upon the findings of the technical evaluation panel and the
contracting officer’s independent review, the District awarded a contract to Armedia, LLC upon
council approval CA25-0311.
(E) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
voluntary corrective action by the District. Include the identity of the protestor, the grounds
alleged in the protest, and any deficiencies identified by the District as a result of the protest:
No protest was filed against this contract award.
(F) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar to those of the proposed contract:
Armedia, LLC is an information technology service provider servicing government and public
sectors. Armedia, LLC has active contracts with the U.S. General Service Administration, the U.S.
Department of Agriculture, and the National Association of State Procurement Officials. Armedia,
LLC has been awarded several purchase orders by the District and has maintained a satisfactory
performance.
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(G) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,
D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting
plan meets the minimum requirements of the Act and the dollar volume of the portion of the
contract to be subcontracted, expressed both in total dollars and as a percentage of the total
contract amount:
Armedia, LLC has submitted a subcontracting plan that meets the 35% CBE subcontracting
requirement from the option year one total amount of $1,271,384.00 for a total amount of
$444,984.40.
(H) Performance standards and the expected outcome of the proposed contract:
Armedia, LLC failed to deliver the base year deliverables as planned in the contract Section F.
Armedia, LLC underestimated the complexity of the project, leading to extended delivery times
beyond the initial schedule. Additionally, DOES missed providing Armedia, LLC with the data and
information needed to complete the project as planned. Armedia and DOES have agreed on a
revised project management plan and are intending to complete the core of the system by the end of
the base year and delay the remaining public-facing deliverables until option year one.
While the overall risk is moderate, the Contract Administrator is committed to providing the
necessary resources to support this project and monitor the contract performance in option year one
to ensure Armedia, LLC will complete the system implementation and provide the District with a
case management system to improve the efficiency and capacity and provide better external and
internal customer services for workers’ compensation in the District of Columbia
(I) The amount and date of any expenditure of funds by the District pursuant to the contract
prior to its submission to the Council for approval:
None.
(J) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Agency Fiscal Officer for DOES has certified that funds are available to proceed with the
contract award.
(K) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:
The proposed modification has been reviewed for legal sufficiency by the Office of the Attorney
General and deemed legally sufficient. The contractor has no pending legal claims against the
District.
3
(L) A certification that the Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
According to the District’s Clean Hands Certification dated May 8, 2024, the contractor is current
with its District taxes.
(M) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:
Based on information contained in the bidder/offeror certification form, Armedia, LLC has certified
that it is current with its federal taxes.
(N) The status of the proposed contract as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended; D.C. Official Code § 2-218.01 et seq.:
Armedia, LLC is not a CBE.
(O) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:
None.
(P) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:
Armedia, LLC does not appear on the federal or District excluded parties lists.
(Q) Any determination and findings issues relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization
contracts):
Determination and Findings for Contractor Responsibility
Determination and Findings for Price Reasonableness
(R) Where the contract, and any amendments or modifications, if executed, will be made
available online:
ocp.dc.gov
4
(S) Where the original solicitation, and any amendments or modifications, will be made available
online:
ocp.dc.gov
5
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GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE CHIEF FINANCIAL OFFICER
GOVERNMENT OPERATIONS CLUSTER
DEPARTMENT OF EMPLOYMENT SERVICES
Agency Fiscal Officer
MEMORANDUM
TO: Unique Morris‐Hughes
Director
FROM: Shilonda Wiggins
for
Agency Fiscal Officer
DATE: May 13, 2024
SUBJECT: FY2024 Funding Certification: CW104985 Modernized Case Management
System with Armedia, LLC
I am certifying that the Department of Employment Services’ (DOES) has funding to
support the CW104985 Modernized Case Management System with Armedia, LLC. within
the FY2024 Budget. The certified total is $1,271,384.00. The attributes are below:
Cost Center Program Fund Account Project Award Amount
50263 500169 1060078 7132001 -- -- $1,271,384.00
Total $1,271,384.00
Please let me know if you’ve any questions regarding this funding certification. I can be
reached via email at shilonda.wiggins@dc.gov.
4058 Minnesota Ave, NE | Suite 5700 | Washington, DC 20019
eFax: (202) 698‐5729
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General
ATTORNEY GENERAL
BRIAN L. SCHWALB
Commercial Division
MEMORANDUM
TO: Tomás Talamante
Director
Office of Policy and Legislative Affairs
FROM: Robert Schildkraut
Section Chief
Government Contracts Section
D DATE: June 7, 2024
SUBJECT: Approval of OY1 for OWC Modernized Case Management System
Contract Number: CW104985
Contractor: Armedia, LLC
Proposed OY1 Amount: $1,271,384
This is to Certify that this Office has reviewed the above-referenced Contract and that we have
found it to be legally sufficient conditioned on the vendor providing an updated certificate of
insurance that is compliant with District insurance requirements for workers compensation
before award is made. If you have any questions in this regard, please do not hesitate to call me
at 724-4018.
______________________________
Robert Schildkraut
400 6th Street, NW, Suite 9100, Washington, DC 20001 (202) 727-3400 Fax (202) 347-8922
1. Contract Number Page of Pages
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT CW104985 1
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
M0003 July 16, 2024 N/A OWC Modernized Case
Management System
6. Issued by: Code 7. Administered by (If other than line 6)
Office of Contracting and Procurement Department of Employment Services
441 4th Street NW, Suite 700S 4058 Minnesota Avenue N.E.
Washington, DC 20001 Washington, DC 20019
8. Name and Address of Contractor (No. street, city, county, 9A. Amendment of Solicitation No.
state, and zip code)
9B. Dated (See Item 11)
Armedia, LLC 10A. Modification of Contract/Order No.
8221 Old Courthouse Rd. Suite 300
Vienna, VA 22182
X CW104985
Code Facility 10B. Dated (See Item 13)
July 17, 2023
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above-numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:
(a) By completing Items 8 and 15 and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer
submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO
BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN THE
REJECTION OF YOUR OFFER. If by virtue of this amendment, you desire to change an offer already submitted, such may be made by letter or fax, provided
each letter or telegram makes reference to the solicitation and this amendment and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACT/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Contract Modifications
The changes set forth in Item 14 are made in the contract/order no. in Item 10A.
B. The above-numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
X
, etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.3.
C. This supplemental agreement is entered into pursuant to the authority of:
D. Other (Specify the type of modification and authority
E. IMPORTANT: The contractor is not is required to sign this document.
14. Descript