MURIEL BOWSER
MAYOR
June 13, 2024
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
Contract No. DCAM-24-CS-RFP-0001 with Chiaramonte Construction Company in the not-to-
exceed amount of $1,930,985.00. The not-to-exceed amount is an early start agreement of funds
for the initial phase of the Design-Build Services for Meyer Elementary School HVAC Upgrades
project. The contract has a substantial completion date of August 17, 2026.
The proposed contract includes an early start agreement of funds for the initial phase of the Project.
As part of the initial phase of the project, Chiaramonte Construction Company will provide the
design and preconstruction deliverables for the proposed contract. Subsequent to the execution of
the early start agreement, the Department of General Services (“DGS”) and Chiaramonte
Construction Company shall finalize the full scope and guaranteed maximum price for the project
under the proposed contract with DGS.
My administration is available to discuss any questions you may have regarding the proposed
contract. In order to facilitate a response to any questions you may have, please contact Delano
Hunter, Director, DGS, or have your staff contact George G. Lewis, Chief of Contracts and
Procurement, DGS, at (202) 727-2800.
I look forward to the Council’s favorable consideration of this proposed contract.
Sincerely,
Muriel Bowser
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Standard, tipping, retroactive without changes, and multiyear)
(A) Contract Number: DCAM-24-CS-RFP-0001
Proposed Contractor: Chiaramonte Construction Company
Proposed Contractor’s Principals: Frank Chiaramonte
Contract Amount (ESA 1): Not-to-Exceed $1,930,985.00
Unit and Method of Compensation: Progress Payments on a monthly basis.
Term of Contract: From the date of contract execution through
August 17, 2026 (Substantial Completion Date), with an
Administrative Term Date of December 30, 2027.
Type of Contract: Cost Plus Fixed Fee with a Guaranteed Maximum Price
(“GMP”).
Source Selection Method: Competitive Request for Proposal.
(B) For a contract containing option periods, the contract amount for the base period and for each
option period. If the contract amount for one or more of the option periods differs from the
amount for the base period, provide an explanation of the reason for the difference:
N/A
(C) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:
If approved, the Contract will authorize Chiaramonte Construction Company (the “Contractor”) to
provide Design-Build Services for the modernization of Meyer Elementary School – heating,
ventilation, and air conditioning (“HVAC”), located at 2501 11th Street NW, Washington, DC
20001(the “Project”). The Project will be completed in two phases: (i) the Design and Preconstruction
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 Phase; and (ii) the Construction Phase. The Project’s substantial completion shall occur on or before
August 17, 2026.
The Project includes full design and construction services for upgrades to the existing school while
the school is occupied. The upgrades shall include HVAC replacement, electrical heavy-up, new
ceilings, and lights.
The Department seeks Council approval to execute the proposed Contract. If approved, the Contract
will establish an early start agreement (“ESA”) in the not-to-exceed (“NTE”) amount of
$1,930,985.00. As the proposed Contract value is more than $1 million, Council approval is required
for this contract action.
(D) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:
On January 16, 2024, the Department issued a Request for Proposals (“RFP”) to engage a Design-
Builder (“Design-Builder” or “Contractor”) for the modernization of Meyer Elementary School
HVAC Upgrades, located at 2501 11th Street NW, Washington, DC 20001.
The RFP was posted on the Department’s website on January 16, 2024, and a virtual pre-proposal
conference was held on January 19, 2024. The Proposal Due Date was February 7, 2024. There were
three (3) addenda issued to the RFP.
Addendum No. 1, issued on January 18, 2024:
• Changed the pre-proposal conference from a physical presence to a virtual one through
Microsoft Teams.
• Rescheduled the site walk to January 22, 2024.
Addendum No. 2, issued on January 19, 2024:
• Provided the attendance sheet from the virtual pre-proposal conference, held on January 19,
2024, through Microsoft Teams.
• Cancelled the site walk scheduled for January 22, 2024.
Addendum No. 3, issued on January 25, 2024:
• Provided questions and answers about the RFP.
Proposal Submissions:
On the Proposal due date, February 7, 2024, six (6) firms (collectively, the “Offerors” and each
individually, an “Offeror) submitted responsive proposals:
Technical Evaluation Process:
Each Offeror’s technical proposal was independently evaluated by a Technical Evaluation Panel
(“TEP” or “Panel”). A kick-off meeting was held with the Panel on March 6, 2024. The kick-off
meeting established a schedule for the evaluation of proposals and discussed in detail the roles and
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 responsibilities of the Panel. In addition, each Panel member completed the required disclosure
agreement and confidentiality agreement.
Consensus Meeting:
After the Panel members had completed their individual evaluations of the proposals, the Panel met
on April 15, 2024, to develop a consensus technical score and supporting written narrative for each
Offeror. In developing the consensus score, the Panel discussed the details of each proposal in light
of the evaluation factors and subfactors.
Contracting Officer’s Independent Evaluation:
The Department’s Contracting Officer carefully reviewed each of the proposals and independently
rated each Offeror. He further carefully reviewed the evaluation process followed by the Panel, their
notes and scoresheets, and their final consensus technical evaluation and concluded that the Panel’s
technical evaluations of the proposed Offerors were proper and reasonable.
Certified Business Enterprise Preference Points:
In addition to the price and technical scoring, a certain number of points were available for each
Offeror based on its status as a Certified Business Enterprise (“CBE”) as determined by the
Department of Small and Local Business Development (“DSLBD”). The Contractor was so certified
and received points accordingly.
Determination of a Fair and a Reasonable Price:
When the total points for all three components (technical, price, and CBE preference) were combined,
the Contractor was the highest-ranked Offeror with a total of (91.83) points. The Contracting Officer
examined the fee/price proposal submitted by the Contractor and determined that the overall proposed
fees/price submitted by the Contractor is within the IGE and is fair and reasonable and accordingly,
a mutually satisfactory Contract was successfully concluded with the Contractor.
Contract Award:
By the award memorandum executed on April 30, 2024, the Department awarded Contract No.
DCAM-24-CS-RFP-0001 to the Contractor, as such award would be most advantageous to the
District.
(E) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
voluntary corrective action by the District. Include the identity of the protestor, the grounds
alleged in the protest, and any deficiencies identified by the District as a result of the protest:
The award of the Contract was not protested.
(F) A description of any other contracts the proposed contractor is currently seeking or holds with
the District:
The Contractor is currently involved in several District projects and is in pursuit of many other
District projects. The list of projects is provided as Exhibit A.
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(G) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private sector
contracts with requirements similar to those of the proposed contract:
The Contractor is based in Washington, DC, and is a Certified Business Enterprise (“CBE”)
specializing in new construction and remodeling of commercial and government buildings in the
District. The Contractor provides a range of services, including general construction, construction
management, and procurement services.
The Contractor has successfully completed the following projects for DGS and other organizations:
1. The Smothers Elementary School Renovation in Washington, DC;
2. Amidon-Bowen Elementary School Overcrowded Child Development Center Project in
Washington, DC;
3. Ballou High School Modernization Project in Washington, DC; and
4. Ward 5 – Short-Term Family Housing Project in Washington, DC.
The Contractor possesses the financial stability to successfully perform the Project and has provided
a staffing plan for the Project, which has been reviewed and approved by the Department. The
Contractor has been determined responsible in accordance with 27 DCMR 4706.1.
(H) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended, D.C.
Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting plan
meets the minimum requirements of the Act and the dollar volume of the portion of the contract
to be subcontracted, expressed both in total dollars and as a percentage of the total contract
amount:
The Contractor is a certified business enterprise in accordance with the Act (CBE Number:
LSZX95366032025). Pursuant to D.C. Code § 2-218.46 (d-1), the Contractor shall submit a detailed
subcontracting plan to DSLBD that meets the requirements of D.C. Code § 2-218.46(d), before
entering into a GMP. The Contract’s NTE amount of $1,930,985.00 is for design and preconstruction
deliverables performed by the Contractor.
(I) Performance standards and the expected outcome of the proposed contract:
The Contractor is required to provide all design, preconstruction, and construction services and other
services necessary to substantially complete the Project no later than August 17, 2026. In general, the
Contractor must perform the requirements contained in the Contract and meet or exceed the
performance standards therein. The Contractor is subject to liquidated damages of $2,500 per day of
delay for failure to timely achieve substantial completion of the Project. The Contract also provides
a disincentive fee of $25,000 for the replacement of key personnel without the Department’s prior
approval and not as a penalty, to reimburse the Department for its administrative costs arising from
the Contractor’s failure to provide the key personnel.
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(J) The amount and date of any expenditure of funds by the District pursuant to the contract prior
to its submission to the Council for approval:
N/A
(K) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Office of the Chief Financial Officer has certified that the proposed Contract’s NTE amount is
consistent with the Department’s budget and that adequate funds are available in the Department’s
budget in accordance with §§47-392.01 and 47-392.02. The applicable Fiscal Sufficiency
certification accompanies this Council Package.
(L) A certification that the contract is legally sufficient, including whether the proposed contractor
has any pending legal claims against the District:
The proposed Contract has been deemed legally sufficient by the Department’s Office of the General
Counsel and the Contractor does not appear to have any currently pending legal claims against the
District.
(M) A certification that the Citywide Clean Hands database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District; or
(2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
The Citywide Clean Hands database indicates that the Contractor is in compliance with the
Government of the District of Columbia tax laws and regulations. The applicable Clean Hands
certification for the Contractor accompanies this Council Package.
(N) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:
The Contractor has certified that it is current with its federal taxes.
(O) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise Development
and Assistance Act of 2005, as amended; D.C. Official Code § 2-218.01 et seq.:
According to the DSLBD’s website, the Contractor is a certified Local Business Enterprise and
Resident Owned Business. The Contractor’s CBE Number is LSZX95366032025, with an expiration
date of March 1, 2025.
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(P) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:
N/A
(Q) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:
The Contractor is not debarred from providing services to the Government of the District of Columbia
or the Federal Government according to the Office of Contracts & Procurement’s Excluded Parties
List and the Federal Government’s Excluded Parties List.
(R) Any determination and findings issues relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization contracts):
N/A
(S) Where the contract, and any amendments or modifications, if executed, will be made available
online:
Contract award information is available on the DGS web page. The Contract will be made available
on the DGS’ website upon approval.
(T) Where the original solicitation, and any amendments or modifications, will be made available
online:
The original solicitation and any amendments have been posted on the DGS’ website.
(U) (1) A certification that the proposed contractor has been determined not to be in violation of
section 334a of the Board of Ethics and Government Accountability Establishment and
Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a; and
(2) A certification from the proposed contractor that it currently is not and will not be in
violation of section 334a of the Board of Ethics and Government Accountability Establishment
and Comprehensive Ethics Reform Amendment Act of 2011, D.C. Official Code § 1-1163.34a:
Based upon a certification from the Contractor, the Contractor has been determined not to be in
violation of D.C. Official Code § 1-1163.34a; and will not be in violation of D.C. Official Code § 1-
1163.34a.
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 Exhibit A
Projects Chiaramonte Construction Currently Holds With District Agencies (not only DGS):
1. Contract Number Project Caption Project Value
2. DCAM-21-CS-RFP-0015 Anacostia Recreation Center $8,000,000
3. DCAM-22-CS-RFP-0005 ADA Upgrades PKG1- 4 DPR Facility $1,800,000
4. DCAM-20-CS-RFQ-0001 DB/ Hill East Campus Redevelopment $5,000,000
5. DCAM-20-CS-RFP-0010 Deal MS Classroom Addition $21,000,000
6. DCAM-22-CS-RFP-0008 Old Miner Early Learning Center $17,200,000
7. DCAM-22-CS-RFQ-0001 Tyler ES Elevator Installation $1,200,000
8. DCAM-22-CS-RFQ-0001 Meyer ES Elevator Install $1,000,000
9. DCAM-22-CS-RFP-0009 Stoddert Elementary School $18,000,000
10. DCAM-22-CS-RFP-0007 ADA Upgrade PKG3-3DPR Facility $1,000,000
11. DCAM-22-CS-RFP-0006 ADA Upgrade PKG2- 4 DPR Facility $1,200,000
12. DCAM-20-CS-RFQ-0001 CTF/DOC Window Wall Restore $3,500,000
13. DCAM-20-CS-RFQ-0001 Davis ES HVAC Upgrades $10,000,000
14. DCAM-21-CS-RFP-0006 Fort Greble Urban Nature Center $4,600,000
15. DCAM-22-CS-RFP-0022 Jefferson Turf Field $1,200,000
16. DCAM-20-CS-RFQ-0001 OSSE EV Charging Stations $450,000
17. DCAM-22-CS-RFP-0026 PSCC Building Major Reno $11,900,000
18. DCAM-22-CS-RFQ-0001 Security Upgrades (Orchid ST) $400,000
19. DCPL-2024-R-20009 Petworth Library Renovation $1,275,000
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Projects Chiaramonte Construction Is Currently Seeking With District Agencies (not only DGS):
Contract Number Project Caption Project Value
1. DCAM-23-CS-RFP-0031 CM Kenilworth ES Renovation $11,500,000
DB Kenilworth ES HVAC
2. DCAM-24-CS-RFP-0002 Renovation $10,000,000
3. DCAM-24-CS-RFQ-0009 DB Sobering Center at Park Rd $8,000,000
4. DCAM-20-CS-RFQ
0001_RFTOP-CS-