MURIEL BOWSER MAYOR November 8, 2023 Honorable Phil Mendelson Chairman Council of the District of Columbia John A. Wilson Building 1350 Pennsylvania Avenue, NW, Suite 504 Washington, DC 20004 Dear Chairman Mendelson: Pursuant to section 451 of the District of Columbia Home Rule Act (DC Official Code § 1-204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code § 2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is proposed Modification No. M03 to Contract No. CW88823 with Mansfield Oil Company of Gainesville, Inc. to exercise option year two in the not-to-exceed amount of $15,000,000. The period of performance is from November 19, 2023, to November 18, 2024. Under the proposed modification, Mansfield Oil Company of Gainesville, Inc. shall continue to provide various types of fuel for fuel storage sites throughout the District of Columbia. My administration is available to discuss any questions you may have regarding the proposed contract modification. In order to facilitate a response to any questions you may have, please have your staff contact Marc Scott, Chief Operating Officer, Office of Contracting and Procurement, at (202) 724-8759. I look forward to the Council’s favorable consideration of this contract modification. Sincerely, Muriel Bowser GOVERNMENT OF THE DISTRICT OF COLUMBIA Office of Contracting and Procurement Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C. Official Code § 2-352.02(c-3), the following contract summary is provided: COUNCIL CONTRACT SUMMARY (Options) (A) Contract Number: CW88823 Proposed Contractor: Mansfield Oil Company of Gainesville, Inc. Contract Amount: $15,000,000 (Option Year Two) Term of Contract: November 19, 2023 through November 18, 2024 Type of Contract: Requirements (B) Identifying number of the underlying contract, including the identifiers assigned to the underlying contract by the Council for the base period and any subsequent option periods: CA24-0323 – Council approval – Base year CA24-0693 – Council approval – Option Year one CA25-0341 – Council approval – Increase contract amount of options by $3,500,000 (C) A statement that Citywide Clean Hands database indicates that the proposed contractor is current with its District taxes. If the Citywide Clean Hands Database indicates that the proposed contractor is not current with its District taxes, either: (1) a certification that the contractor has worked out and is current with a payment schedule approved by the District; or (2) a certification that the contractor will be current with its District taxes after the District recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b): A certification has been issued by the Citywide Clean Hands database that indicates that the proposed contractor is current with its District taxes. (D) A statement that the proposed contract is within the appropriated budget authority for the agency for the fiscal year and is consistent with the financial plan and budget adopted in accordance with D.C. Official Code §§ 47-392.01 and 47-392.02: The DPW Agency Fiscal Officer has certified that funding for this service was funded in FY24. 1 )*8784ÿÿ458ÿ 474ÿÿ+ ,8ÿÿ458ÿ58ÿ  +ÿ,87 0010ÿ345ÿ6478849ÿ6 ,8ÿÿ-.ÿ/ÿ08*88ÿ 549ÿÿ113  48ÿÿ48 684887ÿ09ÿ1 48ÿ871101110 126 "!ÿ,"ÿ,ÿ, ÿ)2"!63"!ÿ" !"ÿ##$###0% 01ÿ2"04,0-ÿ45 6  8ÿ"ÿ0&0'1 )2"!63"!ÿ)2ÿÿ110$&%0 ÿ ÿ @ABCDED@FCAÿHEÿ@IAFJÿKFJLM 2 ÿ78748/ÿÿ458ÿ+8ÿ> /ÿ9489ÿ458ÿ*8ÿ788788/ÿ/*/+N8449ÿ5 ÿÿ44/ ++49ÿO45ÿ458ÿ 474ÿÿ+ ÿ,8ÿÿ-.ÿ/ÿ08*88ÿ7ÿ458ÿ87484ÿÿ!+984 687*8<ÿ2 ÿÿ458ÿ/48ÿ*89ÿ458ÿ/*/+N8449ÿ5 ÿ+8/ÿO45ÿÿ/8ÿPÿ3$%&9ÿÿ4587878 45 ÿ87448ÿÿ+8ÿ> /ÿÿ 8/< -"-!ÿ3<ÿ-2Q2-",9ÿ"!6")9ÿ4!01"-69ÿ266!661!-69ÿ2ÿ!!6 >24-!0ÿ%ÿ)!!02ÿ"!6! 6R7>24-!0ÿ""<ÿ!2ÿ>26ÿ7! ,0!ÿ0!!"3")ÿ2ÿ"!6!ÿ,0ÿ4!01"- <<ÿ,!ÿPÿ3$%&ÿS11&T Pÿ3$%&ÿ40,>"7"-",ÿ2)2"6-ÿ"66R2!ÿ, ÿ"!6!ÿ,0ÿ4!01"- 245788/ÿ79ÿ18+/ÿ:8; 775ÿ589ÿ++84ÿ/ÿ!7884ÿ2/ 474 -ÿ*+/48ÿ45 ÿ874489ÿ+8 8ÿ* 4ÿ19-.<<*<ÿ,ÿ458ÿ19-.ÿÿ5889ÿ+;ÿ458 =3 +/48ÿÿ87448ÿÿ+8ÿ> /?ÿ5987+;ÿ/87ÿ458ÿ+8ÿ> /ÿ84< UUVUÿWXYÿMXZ[[XÿM\]ÿM^_X[ÿ\`aV]ÿ\bcY_deXfd]ÿL@ÿ̀VV`WghYfd[iÿj`V`kÿa`WlmVWmgnoCbpqL@qefr ÿ GOVERNMENT OF THE DISTRICT OF COLUMBIA OFFICE OF THE CHIEF FINANCIAL OFFICER kk az Sars FINANCIAL PLAN AND BUDGET CERTIFICATION CONTRACT NUMBER: CW88823 CAPTION: District Fuel CONTRACTOR NAME: Mansfield Oil Company of Gainesville, Inc. CONTRACT AMOUNT: $15,000,000 ORGANIZATION CODE: KTO PERIOD OF PERFORMANCE: November 19, 2023 through November 18, 2024 Thereby certify that the Departmentof Public Works (DPW) has funding in the amount of $10,120,000 and that the goods are within the appropriate budget authority for the agency for FY24 and is consistent with the financial plan and budget adopted in accordance with § 47-392.01 and 47-392.02. Additional funding is contingent upon budget authority approval in FY24. The FY25 portion of the contract ($4,880,000) is subject to future appropriation. 4-2083 — Date 1. Contract Number Page of Pages AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT CW88823 1 1 2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption M03 November 19, 2023 District Fuel 6. Issued by: Code 7. Administered by (If other than line 6) Office of Contracting and Procurement Department of Public Works Transportation and Specialty Equipment Commodity Group Fleet Management Administration 2000 14th Street, NW, 6th Floor 2000 14th Street, NW, 6th Floor Washington, DC 20009 Washington, DC 20009 8. Name and Address of Contractor (No. street, city, county, state and zip code) 9A. Amendment of Solicitation No. Mansfield Oil Company of Gainesville, Inc 9B. Dated (See Item 11) 1025 Airport Parkway, SW Gainesville, GA 30501 X 10A. Modification of Contractor/Order No. CW88823 10B. Dated (See Item 13) Code Facility November 19, 2021 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15 and returning 1 copy of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. 12. Accounting and Appropriation Data (If required): 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14 A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Section 3601.2 The changes set forth in Item 14 are made in the contract/order no. in item 10A. B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.3 C. This supplemental agreement is entered into pursuant to authority of: X D. Other (Specify type of modification and authority) 27 DCMR 2008 Exercise of an Option E. IMPORTANT: Contractor is not is required to sign this document and return 1 copy to the issuing office. 14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.) Pursuant to Section F.2 “Option to Extend the Term of the Contract”, the District hereby exercises option year two of the contract from November 19, 2023 through November 18, 2024 in the total not- to-exceed amount of $15,000,000. Except as provided herein, all terms and conditions of the document referenced in item (9A or 10A) remain unchanged and in full force and effect. 15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer Tonia C. Nixon 15B. Name of Contractor 15C. Date Signed 16B. District of Columbia 16C. Date Signed (Signature) (Signature of Contracting Officer)