Bill Summary – FastDemocracy

MURIEL BOWSER
     MAYOR
November 8, 2023
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (DC Official Code § 1-204.51)
and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code § 2-352.02),
enclosed for consideration and approval by the Council of the District of Columbia is proposed
Modification No. M03 to Contract No. CW88823 with Mansfield Oil Company of Gainesville,
Inc. to exercise option year two in the not-to-exceed amount of $15,000,000. The period of
performance is from November 19, 2023, to November 18, 2024.
Under the proposed modification, Mansfield Oil Company of Gainesville, Inc. shall continue to
provide various types of fuel for fuel storage sites throughout the District of Columbia.
My administration is available to discuss any questions you may have regarding the proposed
contract modification. In order to facilitate a response to any questions you may have, please have
your staff contact Marc Scott, Chief Operating Officer, Office of Contracting and Procurement, at
(202) 724-8759.
I look forward to the Council’s favorable consideration of this contract modification.
Sincerely,
Muriel Bowser
                  GOVERNMENT OF THE DISTRICT OF COLUMBIA
                       Office of Contracting and Procurement
Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c-3), the following contract summary is provided:
                                COUNCIL CONTRACT SUMMARY
                                          (Options)
(A) Contract Number:                         CW88823
    Proposed Contractor:                     Mansfield Oil Company of Gainesville, Inc.
    Contract Amount:                         $15,000,000 (Option Year Two)
    Term of Contract:                        November 19, 2023 through November 18, 2024
    Type of Contract:                        Requirements
(B) Identifying number of the underlying contract, including the identifiers assigned to the
    underlying contract by the Council for the base period and any subsequent option periods:
    CA24-0323 – Council approval – Base year
    CA24-0693 – Council approval – Option Year one
    CA25-0341 – Council approval – Increase contract amount of options by $3,500,000
(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is
    current with its District taxes. If the Citywide Clean Hands Database indicates that the
    proposed contractor is not current with its District taxes, either: (1) a certification that the
    contractor has worked out and is current with a payment schedule approved by the District;
    or (2) a certification that the contractor will be current with its District taxes after the District
    recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
    A certification has been issued by the Citywide Clean Hands database that indicates that the proposed
    contractor is current with its District taxes.
(D) A statement that the proposed contract is within the appropriated budget authority for the
    agency for the fiscal year and is consistent with the financial plan and budget adopted in
    accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
    The DPW Agency Fiscal Officer has certified that funding for this service was funded in FY24.
                                                    1
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          GOVERNMENT OF THE DISTRICT OF COLUMBIA
              OFFICE OF THE CHIEF FINANCIAL OFFICER
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         FINANCIAL PLAN AND BUDGET CERTIFICATION
CONTRACT NUMBER:                    CW88823
CAPTION:                            District Fuel
CONTRACTOR NAME:                    Mansfield Oil Company of Gainesville, Inc.
CONTRACT AMOUNT:                    $15,000,000
ORGANIZATION CODE:                  KTO
PERIOD OF PERFORMANCE: November 19, 2023 through November 18, 2024
Thereby certify that the Departmentof Public Works (DPW) has funding in the amount
of $10,120,000 and that the goods are within the appropriate budget authority for the
agency for FY24 and is consistent with the financial plan and budget adopted in
accordance with § 47-392.01 and 47-392.02. Additional funding is contingent upon
budget authority approval in FY24. The FY25 portion of the contract ($4,880,000) is
subject to future appropriation.
                                                    4-2083                       —
                                                    Date
                                                                                                             1. Contract Number                   Page of Pages
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT                                                         CW88823                          1          1
2. Amendment/Modification Number         3. Effective Date                    4. Requisition/Purchase Request No.          5. Solicitation Caption
M03                                      November 19, 2023                                                                 District Fuel
6. Issued by:                                           Code                       7. Administered by (If other than line 6)
Office of Contracting and Procurement                                              Department of Public Works
Transportation and Specialty Equipment Commodity Group                             Fleet Management Administration
2000 14th Street, NW, 6th Floor                                                    2000 14th Street, NW, 6th Floor
Washington, DC 20009                                                               Washington, DC 20009
8. Name and Address of Contractor (No. street, city, county, state and zip code)             9A. Amendment of Solicitation No.
Mansfield Oil Company of Gainesville, Inc                                                    9B. Dated (See Item 11)
1025 Airport Parkway, SW
Gainesville, GA 30501                                                                  X     10A. Modification of Contractor/Order No.
                                                                                             CW88823
                                                                               10B. Dated (See Item 13)
Code                                               Facility                    November 19, 2021
                                         11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
     The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers     is extended.    is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
 (a) By completing Items 8 and 15 and returning 1 copy of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or
(c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE
RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF
YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or
telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If required):
                                13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS,
                                      IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
         A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Section 3601.2
            The changes set forth in Item 14 are made in the contract/order no. in item 10A.
         B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
            etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.3
         C. This supplemental agreement is entered into pursuant to authority of:
 X      D. Other (Specify type of modification and authority)
        27 DCMR 2008 Exercise of an Option
E. IMPORTANT: Contractor           is not      is required to sign this document and return 1 copy to the issuing office.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
  Pursuant to Section F.2 “Option to Extend the Term of the Contract”, the District hereby exercises
  option year two of the contract from November 19, 2023 through November 18, 2024 in the total not-
  to-exceed amount of $15,000,000.
Except as provided herein, all terms and conditions of the document referenced in item (9A or 10A) remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print)                           16A. Name of Contracting Officer
                                                                           Tonia C. Nixon
15B. Name of Contractor                            15C. Date Signed        16B. District of Columbia                                          16C. Date Signed
                                     (Signature)                                                         (Signature of Contracting Officer)