MURIEL BOWSER
MAYOR
September 18, 2023
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code §
1-204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official
Code § 2-352.02), enclosed for consideration and approval by the Council of the District of
Columbia is proposed Modification No. M022 to exercise option period four of Contract No.
CW105185 with Sandata Technologies, LLC. The proposed modification is in the amount of
$1,050,093.13. The proposed modification is for the period of October 11, 2023, through
October 10, 2024.
Under the proposed modification, Sandata Technologies, LLC shall continue to design, develop,
and implement an electronic visit verification (EVV) system in its entirety and provide training,
operations, and maintenance of the system. The EVV system is for Medicaid-Financed Personal
Care Services and provides basic standards for state Medicaid program compliance.
I am available to discuss any questions you may have regarding the proposed modification. In
order to facilitate a response to any questions you may have, please have your staff contact Marc
Scott, Chief Operating Officer of the Office of Contracting and Procurement, at (202)
724-8759.
I look forward to the Council’s favorable consideration of this proposed modification.
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c-3), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Options)
(A) Contract Number: CW105185
Proposed Contractor: Sandata Technologies, LLC
Contract Amount (Option Period Four): $1,050,093.13
Unit and Method of Compensation: Fixed Price
Term of Contract: October 11, 2023, to October 10, 2024
Type of Contract: Firm Fixed Price
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Base Period Amount: $1,109,949
(October 11, 2019 – October 10, 2020)
(Council Approval CA23-0308)
Option Period One Amount: $645,783
(October 11, 2020 – October 10, 2021)
Option Period Two Amount: $668,386
(October 11, 2021 – October 10, 2022)
Option Period Three Amount: $1,121,057.70
(October 11, 2022 – October 10, 2023)
(Council Approval CA24-0675)
Option Period Four Amount: $1,050,093.13
(October 11, 2023 – October 10, 2024)
1
(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the
District recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
On July 5, 2023, the Citywide Clean Hands database certified that Sandata Technologies, LLC is
current with its District tax laws.
(D) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Department of Health Care Finance Agency Fiscal Officer certified that funding in the amount
of $1,050,093.13 is available to support the contract.
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GOVERNMENT OF THE DISTRICT OF COLUMBIA
Department of Health Care Finance
Office of the Chief Financial Officer
MEMORANDUM
TO: Nancy Hapeman
Interim Chief Procurement Officer
Office of Contracting and Procurement
THRU: Delicia V. Moore
Associate Chief Financial Officer
Human Support Services Cluster
FROM: Darrin Shaffer
Agency Fiscal Officer
Department of Health Care Finance
DATE: August 15, 2023
SUBJECT: Certification of Funding for the Electronic Visit Verification (EVV) Contract
The Office of the Chief Financial Officer hereby certifies that the sum of $ 1,050,093.13 is included in the District’s
Local Budget and Financial Plan for Fiscal Year 2024 to fund the costs associated with the Department of Health
Care Finance’s (DHCF) contract for O&M and Training Services. This certification supports the Electronic Visit
Verification (EVV) contract during the period from 10/11/23 through 10/10/24. This allocation is as follows:
Vendor: Sandata Technologies DHCF Contract #: CW105185
Fiscal Year 2024 Funding: 10/11/2023-09/30/2024
Agency DIFS Fund DIFS Cost Center DIFS Program DIFS Account Amount
HT0 1010001 70261 700087 7132001 255,466.20
HT0 4025002 70261 700087 7132001 766,398.62
FY 2024 Contract Total $1,021,864.82
Fiscal Year 2025 Funding: 10/01/2024-10/10/2024
Agency DIFS Fund DIFS Cost Center DIFS Program DIFS Account Amount
HT0 1010001 70261 700087 7132001 7,057.08
HT0 4025002 70261 700087 7132001 21,171.23
FY 2025 Contract Total $28,228.31
Upon approval of the District’s Local Budget and Financial Plan by the Council and the Mayor and completion of
the thirty-day Congressional layover, funds will be sufficient to pay for fees and costs associated with the contract.
There is no fiscal impact associated with the contract. There is no fiscal impact associated with the contract.
Should you have any questions, please contact me at (202) 442-9079.
441 4th Street, N.W., Suite 960N, Washington, D.C. 20001 (202) 442-5988 FAX (202) 478-1373
1. Contract Number Page of Pages
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT CW105185 1 2
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
M0022 October 11, 2023 Electronic Visit Verification
6. Issued by: Code 7. Administered by (If other than line 6)
Office of Contracting and Procurement Department of Health Care Finance
Health Services Cluster 441 4th Street, NW; 900 South
441 4th Street, NW; 330 South Washington, DC 20001
Washington, DC 20001
8. Name and Address of Contractor (No. street, city, county, state and zip code) 9A. Amendment of Solicitation No.
Sandata Technologies, LLC
9B. Dated (See Item 11)
270 Duffy Avenue, Unit 266A
Hicksville, NY 11801 10A. Modification of Contract/Order No.
Brian Lawson
Phone: (516) 484-4400 x3131 CW105185
X
Email: blawson@sandata.com
10B. Dated (See Item 13)
Code Facility October 11, 2019
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15 and returning 1 copy of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or
(c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE
RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF
YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or
telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACT/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Contract Modifications
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.3.
C. This supplemental agreement is entered into pursuant to authority of 27 DCMR § 3601.2
X D. Other: Exercise of Option, pursuant to the authority of 27 DCMR § 3601.3 (c)
E. IMPORTANT: Contractor is not is required to sign this document.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
Contract No. CW105185 is hereby modified as follows:
1) In accordance with Section F.2 titled “Option to Extend the Term of the Contract,” the District of
Columbia Government, Office of Contracting and Procurement, on behalf of the Department of Health
Care Finance, hereby exercise option period four to extend the term of the contract from October 11,
2023, through October 10, 2024, in the amount of $1,050,093.13.
2) Attachment A – Option Period Four Price Schedule
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Tracy Williams
15B. Name of Contractor 15C. Date Signed 16B. District of Columbia 16C. Date Signed
(Signature of person authorized to sign) (Signature of Contracting Officer)
ATTACHMENT A – PRICE SCHEDULE – CW105185 – EVV - SANDATA
B.3 PRICE SCHEDULE – FIRM FIXED PRICE
B.3.5 OPTION PERIOD FOUR
October 11, 2023, through October 10, 2024
CLIN Item Description Total Price
4001 RESERVED RESERVED
4002
Trainings $68,982.00
(C.6.12)
4003
Operations and Maintenance (O&M) $647,009.00
(C.6.18)
4004 HHCS Monthly Fee $334,102.13
Total Price for B.3.5 $1,050,093.13
2