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MURIEL BOWSER
MAYOR
August 31, 2023
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code§
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification No. 03 to Contract No. GAGA-2021-T-0040 with Sharp Electronics
Corporation to exercise option year two in the amount of $2,157,499.80. The period of
performance is from October 1, 2023, to September 30, 2024.
Under the proposed modification, Sharp Electronics Corporation shall continue to provide leases,
equipment, supplies, maintenance services, and related support for the District of Columbia Public
Schools (DCPS), including central offices.
My administration is available to discuss any questions you have regarding the proposed contract.
In order to facilitate a response to any questions you may have, please have your staff contact
Fatmata Tibbs, DCPS Contracting Officer at (202) 450-9839.
I look forward to the Council's favorable consideration of this contract.
Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c-3), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
Option Year Two
(A) Contract Number: GAGA-2021-T-0040
Proposed Contractor: Sharp Electronics Corporation
Contract Amount: $2,157,499.80
Term of Contract: October 1, 2023, through September 30, 2024
Type of Contract: Requirements Contract
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and subsequent option periods:
GAGA-2021-T-0040 CA24-0350 Base Year Approval
GAGA-2021-T-0040 CA-24-0661 Option Year One Approval
(C) A statement that the Citywide Clean Hands Database indicates that the proposed contractor
is current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the
District; or (2) a certification that the contractor will be current with its District taxes after
the District recovers any outstanding debt as provided under D.C. Official Code § 2-
353.01(b).
The Contractor is current with its District taxes per a Clean Hands Report dated August 17, 2023.
(D) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47.392.02.
The agency fiscal officer certified that the required contract funds are available in the approved
financial plan and budget for the District of Columbia Public Schools for Fiscal Year 2024.
 Government of the District of Columbia
Office of the Chief Financial Officer 1101 4th Street, SW
Office of Tax and Revenue Washington, DC 20024
Date of Notice: August 17, 2023 Notice Number: L0009938417
SHARP ELECTRONICS CORP FEIN: **-***8872
100 PARAGON DR Case ID: 1592439
MONTVALE NJ 07645-1779
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
CO
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
PY
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Authorized By Melinda Jenkins
Branch Chief, Collection and Enforcement Administration
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
 Statement of Appropriated Authority (2nd Revision 8-24-2023)
Division of Contracts and Acquisitions
1200 First Street NE, 9th Floor, Washington, DC 20002
(202) 442‐5112/Fax (202) 442‐5634
1. Prepared by: James Mitaritonna
2. FY24 Funding Certification Date(s): 10/01/2023 – 09/30/2024
3. Summary of Proposed Procurement: District-wide copier contract – maintenance and repair for Sharp
copiers at all DCPS sites
4. If contract has been awarded:
• Contractor: Sharp Electronics Corporation/SBS
Contract Number: GAGA-2021-T-0040
RK Number: RK224766-V3
PO Number: PO674767
FY24 Contract Dates: 10/01/2023 – 09/30/2024
Funding Information:
AGENCY FISCAL AGENCY COST
GA0 if DCPS FUND ACCOUNT PROGRAM PROJECT AWARD AMOUNT
GD0 if OSSE
YEAR OBJECT CENTER
GA0 24 409 1010001 7132001 400247 40078 $2,157,499.80
Total $2,157,499.80
.
I hereby certify that the above referenced contract is consistent with the applicable approved financial plan and budget
for the District of Columbia Public Schools for Fiscal Year 2024. This funding obligation is subject to the availability of
appropriations and Congressional approval.
8-24-2023
Name Date
DCPS AFO/Budget Officer
1200 First Street, NE | Washington, DC 20002 | T 202. 442. 5885 | F 202. 442. 5026 | dcps.dc.gov
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
CHANGE ORDER/UNILATERAL MODIFICATION
Page No. 1 of 1 Page(s)
1. CONTRACT NO: 2. EFFECTIVE DATE: 3. MODIFICATION NO: 4. MODIFICATION DATE:
GAGA-2021-T-0040 October 1, 2023 002 See Block 10
5. ISSUING OFFICE: 6. ISSUED TO: (Contractor)
OFFICE OF CONTRACTS AND ACQUISITIONS Sharp Electronics Corporation
1200 First Street, NE, 9th Floor 3110 Fairview Park Drive
Washington, DC 20002 Suite 1170
(202) 442-5112 – Office Falls Church, Virginia 22042
(202) 442-6105 – Fax Office: 703-245-3801
7. USING AGENCY OR AGENCIES: Office of the Chief Operating Officer, 8. TITLE: Copiers Lease, Supplies, Maintenance Services and
Warehouse, and Logistical Operations Related Support and Services
9. ACTION: Change Exercise of Option Economic Price Adjustment Other
Pursuant to the provisions of the contract in Section F.2 entitled “OPTION TO EXTEND THE TERM OF THE CONTRACT”
on page 21, the District hereby exercises Option Year Two as follows:
The Government of the District of Columbia Public Schools (DCPS) hereby exercises Option Year Two in the amount of
$2,157,499.80 from October 1, 2023, through September 30, 2024.
ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED.
10.
Fatmata Tibbs
DATE CONTRACTING OFFICER SIGNATURE
Case File Contractor PSD Using Agency
DC022 3/97
GOVERNMENT OF THE District of Columbia PUBLIC SCHOOLS 1.REQUISITION NUMBER PAGES:-1 of 41
TASK ORDER/DELIVERY ORDER FOR SERVICES TBD
OFFEROR TO COMPLETE BLOCKS 18 & 29
2. TASK ORDER AGREEMENT NO. 3. Award/Effective Date 4. CONTRACT NUMBER: 5. ESTIMATED START 6. COMPLETION DATE
GAGA-2021-T-0040 October 01, 2021 030321-SEC DATE: September 30, 2022
October 01, 2021
7. PROGRAM OFFICE CONTACT (COTR): A. NAME B. TELEPHONE: (No Collect Calls) 8. EMAIL:
Office of the Chief Operating Officer Roger Asterilla Phone: (202) 576-5443 roger.asterilla@kl2.dc.gov
Fax: (202) 907-7437
9. ISSUED BY 10. THIS ACQUISITION IS
11. DELIVERY FOR FOB 12. PAYMENT DISCOUNT TERMS
0 UNRESTRICTED DESTINATION UNLESS
District of Columbia Public Schools 0 SET ASIDE %FOR BLOCK IS MARKED Net 30 days
Office of Contracts and Acquisitions 0 SMALL BUSINESS
0 SMALL DISADV. BUS. 0 SEE SCHEDULE
1200 First Street, NE
0 GSA 0 13. RESERVED
Washington, DC 20002 0 COG
14. METHOD OF SOLICITATION
(202) 442-5112 - FAX (202) 442-6501 ~ Cooperative Procurement:
SIZE STANDARD:
~ RFTOP 0 IFB 0 RFP 0 2-STEP
15. CONTRACTOR/ OFFEROR 16. PAYMENT WILL BE MADE BY CODE
District of Columbia Public Schools
SHARP Electronics Corporation/SB$ Office of Accounts Payable
3110 Fairview Park Dr. Suite 1170 1200 First Street NE, 11t h Floor
Falls Church, VA 22042 Washington, DC 20002
15A DUNS CODE 15B TAX ID NO. 13-1968872 (202) 442-5300
17. DELIVER TO 18. ADMINISTERED BY
District of Columbia Public Schools District of Columbia Public Schools
Office of Chief Operating Officer Contracts and Acquisitions Division
1200 First Street, NE 1200 First Street, NE
Washington, DC 20002 Washington, DC 20002
18A. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18B. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 16 UNLESS BLOCK BELOW IS
□ CHECKED
0 SEE ADDENDUM
19 20 22 23 24
SCHEDULE OF SUPPLIES/SERVICES UN IT UNIT PRICE PER AMOUNT
ITEM NO. FIVE (5) YEARS SUMMARY MONTH
See Pricing Table in Section 3 for CLINs, Section 41, attachments 13 and 14
25. ACCOUNTING AND APPROPRIATION DATA: 26. TOTAL AWARD (FOR GOVT. USE ONLY)
See section 3.1
27.~ CONTRACTORIS REQUIRED TO SIGN THIS DOCUMENT AND RETURN TWO (2) COPIES TO THE 28.0 AWARD OF CONTRACT: REFERENCE YOUR OFFER DATED
ISSUING OFFICE. CONTRACTORAGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR
OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL PAGES SUBJECT TO THE TERMS AND YOUR OFFER ON SOLICITATION {BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES
CONDITIONS SPECIFIED HEREIN. THIS ORDER IS ISSUED SUBJECT TO THE TERMS AND CONDITIONS OF WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: See Attachment A. THIS
THE CONTRACT IDENTIFIED IN BLOCK 4. CONTRACTOR'S PROPOSAL DATED September 9, 2014, IS ORDER IS ISSUED SUBJECT TO THE TERMS AND CONDITIONS OF THE CONTRACT
INCORPORATED BY REFERENCE. IDENTIFIED IN BLOCK 4.
fjf()';f;;:or -
30A. DISTRICT OF COLUMBIA (SIGNATURE OF CONTRACTING OFFICER}
Lal/~ iidtu)t,,
29A~
298. NAME ·2"rr, OF SIGNER (TYPE OR PRINT)
be te-1?' I r1~p
29C. DATE SIGNED 308. NAM E OF CONTRACTING OFFICER (TYPE OR PRINT) 30C DATE SIGNED
Ncr1~ 1 -u-W Sf)c; - I& }J-J5 -;:JI LaVeta Hilton 12/30/2021
I
2
 GAGA-2021-T-0040~opiers Lease, Supplies and Maintenance Services
TASK ORDER NUMBER
GAGA-2021-T-0040
1) SERVICES/SUPPLIES REQUIRED:
The District of Columbia Public Schools (DCPS), Office of the Chief Operating Officer, Warehouse &
Logistical Operations Unit has a need to procure "Copiers Lease, Supplies, and Maintenance
Services". DCPS will utilize Cooperative Purchasing, DC Code 2-354.U to satisfy the above-
mentioned need as outlined in this task order, Attachment J.12, Attachment J.13, and Attachment
J.14.
1.1 This Task Order is issued against the Sourcewell Contract Number 030321-SEC, Effective
04/19/2021- 04/19/2025, incorporated Section 41, as attachment 12.
1.2 This Task Order will be subject to the Contractor's compliance with all District of Columbia Laws
and Regulations including but not limited to concerning the Contractor's Affirmative Action Plan,
First Source Employment Agreement, and compliance with District of Columbia Tax laws (Office
of Tax and Revenue and the Department of Employment Services).
1.3 The Contractor shall provide the District of Columbia Public Schools (DCPS), Office of the Deputy
Chancellor with a Base-Period lease/maintenance service for copiers with multifunctional
devices with four (4) one year-options, exercised solely at DCPS discretion, and terms for the
quantity and copier models pursuant to the SHARP Electronics Corporation's Cooperative
Agreement Sourcewell Contract Number 030321-SEC.
1.4 With this Task Order DCPS is contemplating to refresh its fleets of standalone Multi-Function Devices
(MFDs) and production devices. The District is seeking an all-inclusive contract to include all
equipment, consumables, maintenance & service, all related support services, and training and
reporting.
2) CONTRACT TYPE AND SCHEDULE:
This is a Requirements Task Order with Fixed Unit Prices.
2.1 The District will purchase its requirements of the goods or services included herein from the
Contractor. The estimated quantities stated herein reflect the best estimates available. The
estimate shall not be construed as a representation that the estimated quantity will be required
or ordered, or that conditions affecting requirements will be stable. The estimated quantities
2
GAGA-2021-T-0040-Copiers Lease, Supplies and Maintenance Services
shall not be construed to limit the quantities which may be ordered from the Contractor by t he
District or to relieve the Contractor of its obligation to fill all such orders.
2.2 Delivery or performance shall be made only as authorized in accordance with the Ordering
Clause, in Section 30. The District may issue orders requiring delivery to multiple destination s or
performance at multiple locations. If the District urgently requi