MURIEL BOWSER
MAYOR
August 17, 2023
Honorable Phil Mendelson
Chairman
Councilofthe District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202ofthe Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification No. M0011 to exercise option period two of Contract No. CW94253 with
Avid Systems, LLC in the not-to-exceed amount of $1,684,416. The period of performance is
October 1, 2023, through September 30, 2024.
Under the proposed modification, Avid Systems, LLC shall continue to provide temporary
personnel resources to function as subject matter experts and advisors to the Department of Health
Care Finance’s Medicaid director and directorofhealthcare operations administration.
My administration is available to discuss any questions you may have regarding the proposed
modification. In order to facilitate a response to any questions you may have, please have your
staff contact Mare Scott, Chief Operating Officer of the Office of Contracting and Procurement,
at (202) 724-8759.
look forward to the Council’s favorable consideration of this proposed modification.
Sincerely,
Murfel Bowser
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c-3), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Options)
(A) Contract Number: CW94253
Proposed Contractor: Avid Systems, LLC
Contract Amount (Option Period Two): Not-to-exceed (NTE) $1,684,416
Unit and Method of Compensation: Hourly rates for each labor category
Term of Contract: October 1, 2023, to September 30, 2024
Type of Contract: Labor-Hour
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Base Period Amount: NTE $1,615,680
(January 1, 2022 – September 30, 2022)
(Council Approval CA24-0498)
Option Period One Amount: NTE $1,924,480
(October 1, 2022 – September 30, 2023)
(Council Approval R24-0729)
Option Period Two Amount: NTE $1,684,416
(October 1, 2023 – September 30, 2024)
Explanation of difference from base period (if applicable): The base period differs from option
period two because the base period includes nine months of temporary support services, whereas
option period two is for 12 months.
Option Period 3 Amount: NTE $2,134,080
(October 1, 2024 – September 30, 2025)
Explanation of difference from base period (if applicable): The base period differs from option
1
 period three because the base period includes nine months of temporary support services, whereas
option period three is for 12 months.
Option Period 4 Amount: NTE $2,142,720
(October 1, 2025 – September 30, 2026)
Explanation of difference from base period (if applicable): The base period differs from option
period four because the base period includes nine months of temporary support services, whereas
option period four is for 12 months.
(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the
District recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
On July 6, 2023, the Citywide Clean Hands database certified that Avid Systems, LLC is current
with its District tax laws.
(D) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Department of Health Care Finance Agency Fiscal Officer certified that funding in the amount
of $1,684,416 is available to support the contract.
2
 Government of the District of Columbia
Office of the Chief Financial Officer 1101 4th Street, SW
Office of Tax and Revenue Washington, DC 20024
Date of Notice: July 6, 2023 Notice Number: L0009733737
AVID SYSTEMS, LLC FEIN: **-***0233
1418 PENNSYLVANIA AVE SE STE 1 Case ID: 1552696
WASHINGTON DC 20003-3029
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Authorized By Melinda Jenkins
Branch Chief, Collection and Enforcement Administration
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
Department of Health Care
wk
nea
Offic ofthe Chet Financial Officer zal
MEMORANDUM
TO: ‘Nancy Hapeman
InterimChiefProcurement Officer
Office of Contracting and Procurement
THRU: Delicia
V.Moore _Delicia V. on ealdaaall
Associate Chief Finangigbfafficer / Pus20.0720150701
Human Support Services Cluster“
A Shaffer 22tzarecby oun Asher
FROM: Darrin Fiscal Officer Darrin
‘AgencyShaffer ‘ate 20230719 125339 0800
Department of Health Care Finance
DATE: July 19, 2023
SUBJECT: — Certification of Funding Availability for AVID Systems, LLC contract
The Officeofthe Chief Financial Officer hereby certifies that the sumof$1,444,352.00 is included in the District’s
Local Budget and Financial Plan for Fiscal Year 2024 to fund the costs associated with the Department of Health
Care Finance’s (DHCF) contract with Avid Systems to provide temporary support personnel to perform as subject
matter experts and advisors to the DHCF Medicaid Director and DHCF Director of Healthcare Operations
‘Administration. This certification supports the Avid Systems Temporary Personnel Resources Contract CW94253
for Option Period One beginning October1, 2023 through September 30, 2024.This certification replaces the original
document provided on June 8, 2023. The fund allocation is as follows:
Vendor: AVID Systems, LLC Contract Number: CW94253
Fiscal Year 2024 Funding: Subject Matter Expert- 10/01/2023-09/30/2024
‘Agency Fund | Account [Program| CostCenter | Project|__Award ‘Amount
HTO To1oo0r| 7132001 | 700087| —_70261 Blank Blank $183,321.60
HTO -4025002_| 7132001 | 700087| 70261 200881| 2000723 '3149,990.40
FY 2024 Contract Total: $333,312.00
Fiscal Year 2024 Funding: Senior Consultant, EVV - 10/01/2023-09/30/2024
‘Agency Fund | Account [Program| Cost Center | Project | Award ‘Amount
TO Tor000r_| 7132001 | 700087| _ 70261 Bank Blank $152,768.00
HTO -4025002_| 7132001 | 700087 | 70261 200881 | 2000723 $124,992.00
FY 2024 Contract Tot $277,760.00
Fiscal Year 2024 Funding: Senior Consultant, PBM - 10/01/2023-09/30/2024
‘Agency Fund | Account [Program] Cost Center_| Project|__Award ‘Amount
HTO Torooor_| 7132001 | 700087 |__70261 Blank Blank $152,768.00
HTO -4025002_| 7132001 | 700087 | 70261 200881 | 2000725 $124,992.00
FY 2024 Contract Total: $277,760.00
441 4” St NW, Suite 900 South, Washington, D.C. 20001 (202) 442-5988 FAX (202) 478-1373
Fiscal Year 2024 Funding: Senior Consultant, TPL - 10/01/2023-09/30/2024
‘Agency Fund | Account [Program| CostCenter_| Project Award Amount
HTO Tor0001 | 7132001 | 700087 70261 Blank Blank $152,768.00,
HO -4025002_| 7132001_| 700087 70261 2ooser | 2000723 [$124,992.00
FY 2024 Contract Total: ‘$277,760.00
Fiscal Year 2024 Funding: Senior Consultant, PDMS - 10/01/2023-09/30/2024
‘Agency Fund | Account [Program] Cost Center| Project Award ‘Amount
HTO To1o001_| 7132001| 700087 70261 Blank Blank ‘$152,768.00
HTO ~4025002_| 7132001| 700087 70261 200881 | ~_2000723 ‘$124,992.00
FY 2024 Contract Total $277,760.00
Upon approvalofthe District’s Local Budget and Financial Plan by the Council and the Mayor and completion of
the thirty-day Congressional layover, funds will be sufficient to pay for fees and costs associated with the contract.
There is no fiscal impact associated with the contract.
Should you have any questions, please contact me at (202) 442-9079.
“41 4® St, NW, Suite 900 South, Washington, D.C. 20001 (202) 442-5988 FAX (202) 478-1373
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
Department ofHealth Care Finance
xk
EE
Office ofthe Chief Financial Officer ag
TO: ‘Nancy Hapeman
Interim Chief Procurement Officer
Office of Contracting and Procurement
FROM: Darrin Shaffer aru
Darrin A Shaffer o22misaristocoar
Agency Fiscal Officer
Department of Health Care Finance
DATE: July 19, 2023
SUBJECT: Certification of Funding for Temporary Staffing Contract
‘The Office of the Chief Financial Officer hereby certifies that the sum of $240,064.00 is included in the District's
Local Budget and Financial Plan for Fiscal Year 2024 to fund the costs associated to support Health Care Reform
and Innovation Administration (HCRIA) program contract with AVID Systems LLC, This certification is to provide
temporary staffing contract from October 1, 2023 through September 30, 2024. This certification replaces the original
provided document on 6/7/2023. The fund allocation is as follows:
Vendor: AVID SYSTEMS LLC Contract Number: CW94253
Fiscal Year 2024 Funding: 10/1/2023 ~9/30/2024
DIPS | Amount
Agency |p1F§ Fund| DIFS Cost Center | DIFSProgram | Account
HTO | 1010001 70269) 700086 | 7132001| $60,016.00
HITO__| 4025002 70269 700086 7132001 | $49,104.00
HTO_| 1010001, 70268 700086 | 7132002| $32,736.00
HTO_[ 4025002 70268 700086 7132002| $98,208.00
¥F¥2024 Contract Total: $240,064.00
Upon approvalofthe District’s Local Budget and Financial Plan by the Council and the Mayor and completion of
the thirty-day Congressional layover, funds will be sufficient to pay for fees and costs associated with the contract
There is no fiscal impact associated with the contract.
‘Should you have any questions, please contact me at (202) 442-9079.
441 4° Street, N.W., Suite 960N, Washington, D.C. 20001 (202) 442-5988 FAX(202) 478-1373
 1. Contract Number Page of Pages
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT CW94253 1 2
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
M0011 October 1, 2023 Temporary Support Personnel
6. Issued by: Code 7. Administered by (If other than line 6)
Office of Contracting and Procurement Department of Health Care Finance
Health Services Cluster 441 4th Street, NW; 900 South
441 4th Street, NW; 330 South Washington, DC 20001
Washington, DC 20001
8. Name and Address of Contractor (No. street, city, county, state and zip code) 9A. Amendment of Solicitation No.
Avid Systems, LLC
1418 Pennsylvania Avenue, SE 9B. Dated (See Item 11)
Washington, DC 20003 10A. Modification of Contract/Order No.
POC: Esther Lazar, President
Office: (202) 545-6481 CW94253
Email: esther.lazar@avidsys.com X
10B. Dated (See Item 13)
Code Facility January 1, 2022
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15 and returning 1 copy of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or
(c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE
RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF
YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or
telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACT/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Contract Modifications
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.3.
C. This supplemental agreement is entered into pursuant to authority of 27 DCMR § 3601.2
X D. Other: Exercise of Option, pursuant to the authority of 27 DCMR § 3601.3 (c)
E. IMPORTANT: Contractor is not is required to sign this document.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
Contract No. CW94253 is hereby modified as follows:
1) In accordance with Section F.2 titled “Option to Extend the Term of the Contract,” the District of
Columbia Government, Office of Contracting and Procurement, on behalf of the Department of Health
Care Finance, hereby exercise option period two to extend the term of the contract from October 1,
2023, through September 30, 2024, in the amount of $1,684,416.00.
2) Attachment A – Option Period Two Price Schedule
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Tracy Williams
15B. Name of Contractor 15C. Date Signed 16B. District of Columbia 16C. Date Signed
(Signature of person authorized to sign) (Signature of Contracting Officer)
ATTACHMENT A – PRICE SCHEDULE – CW94253 – TEMPORARY SUPPORT – AVID
B.3 PRICE SCHEDULE – LABOR HOUR
B.3.3 OPTION PERIOD TWO
October 1, 2023, thro