Bill Summary – FastDemocracy

MURIEL BOWSER

    MAYOR

June 30, 2023

The Honorable Phil Mendelson

Chairman

Council of the District of Columbia

John A. Wilson Building

1350 Pennsylvania Avenue, NW, Suite 504

Washington, DC 20004

Dear Chairman Mendelson:

Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code §

1-204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §

2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is

proposed Contract No. CW101913 with the General Services Administration (“GSA”) in the

amount of $9,491,756.88. The period of performance is on year from the date of the award.

Under the proposed contract, GSA shall provide to the Metropolitan Police Department 240 police

vehicles.

My administration is available to discuss any questions you may have regarding the proposed

contract. In order to facilitate a response to any questions you may have, please have your staff

contact Marc Scott, Chief Operating Officer, Office of Contracting and Procurement, at (202)

724-8759.

I look forward to the Council’s favorable consideration of this contract.

Sincerely,

Muriel Bowser

Enclosure

                GOVERNMENT OF THE DISTRICT OF COLUMBIA

                     Office of Contracting and Procurement

Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.

Official Code § 2-352.02(c), the following contract summary is provided:

                               COUNCIL CONTRACT SUMMARY

                                        (Standard)

(A) Contract Number:                              CW101913

    Proposed Contractor:                          General Services Administration (GSA)

    Contract Amount:                              $ 9,491,756.88

    Unit and Method of Compensation:              Fixed price per vehicle

    Term of Contract:                             Date of Award through one year

    Type of Contract:                             Fixed Price

    Source Selection Method:                      GSA AutoChoice Program

(B) For a contract containing option periods, the contract amount for the base period and for

    each option period. If the contract amount for one or more of the option periods differs from

    the amount for the base period, provide an explanation of the reason for the difference:

    Base Period Amount:        $ 9,491,756.88

    There are no option periods.

(C) The goods or services to be provided, the methods of delivering goods or services, and any

    significant program changes reflected in the proposed contract:

    The District of Columbia Office of Contracting and Procurement, on behalf of the Metropolitan

    Police Department (MPD), will procure various vehicles from the General Services Administration.

    These vehicles will augment and replace vehicles in the current MPD Fleet. This procurement is

    for a total of two hundred forty vehicles.

                                                 1

(D) The selection process, including the number of offerors, the evaluation criteria, and the

    evaluation results, including price, technical or quality, and past performance components:

    As authorized by D.C. Official Code § 1-301.01(j) and consistent with 27 DCMR 2100.1(i), the

    District’s needs are being satisfied through the GSA AutoChoice Program, a federal government

    supply source.

(E) A description of any bid protest related to the award of the contract, including whether the

    protest was resolved through litigation, withdrawal of the protest by the protestor, or

    voluntary corrective action by the District. Include the identity of the protestor, the grounds

    alleged in the protest, and any deficiencies identified by the District as a result of the protest:

    There have been no protests related to this procurement.

(F) The background and qualifications of the proposed contractor, including its organization,

    financial stability, personnel, and performance on past or current government or private

    sector contracts with requirements similar to those of the proposed contract:

    GSA’s Federal Supply Services (FSS), Automotive Division is tasked with the sole responsibility

    of procuring non-tactical vehicles for Federal agencies and other eligible government entities. The

    Federal Acquisition Regulations require GSA to ascertain the responsiveness and responsibility of

    each contractor prior to executing award action. GSA must also determine that vehicles to be

    provided under contract meet and/or exceed all applicable federal safety standards regulations. In

    addition, the District has purchased similar vehicles from GSA in the past and MPD has been more

    than satisfied with their performance. One of the Automotive Divisions’ programs is the

    AutoChoice Program, which is an FSS program. The AutoChoice Program incorporates

    competitively negotiated pricing and competition requirements for its users.

(G) A summary of the subcontracting plan required under section 2346 of the Small, Local, and

    Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,

    D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting

    plan meets the minimum requirements of the Act and the dollar volume of the portion of the

    contract to be subcontracted, expressed both in total dollars and as a percentage of the total

    contract amount:

    Not applicable

(H) Performance standards and the expected outcome of the proposed contract:

    The new equipment is expected to enhance the Metropolitan Police Department’s ability to deliver

    efficient and effective public safety services. Included in the prices of the vehicles are the

    customary manufacturer warranties.

(I) The amount and date of any expenditure of funds by the District pursuant to the contract

    prior to its submission to the Council for approval:

                                                   2

    There have been no expenditures against the proposed contract.

(J) A certification that the proposed contract is within the appropriated budget authority for the

    agency for the fiscal year and is consistent with the financial plan and budget adopted in

    accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:

    The Office of the Chief Financial Officer certifies available funding in MPD’s FY23 budget to

    cover this procurement.

(K) A certification that the contract is legally sufficient, including whether the proposed

    contractor has any pending legal claims against the District:

    The proposed contractor does not have any current pending legal claims against the District. The

    proposed contract has been determined to be legally sufficient by the Office of the Attorney

    General.

(L) A certification that Citywide Clean Hands database indicates that the proposed contractor is

    current with its District taxes. If the Citywide Clean Hands Database indicates that the

    proposed contractor is not current with its District taxes, either: (1) a certification that the

    contractor has worked out and is current with a payment schedule approved by the District;

    or (2) a certification that the contractor will be current with its District taxes after the District

    recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):

    Not applicable

(M) A certification from the proposed contractor that it is current with its federal taxes, or has

    worked out and is current with a payment schedule approved by the federal government:

    Not applicable

(N) The status of the proposed contractor as a certified local, small, or disadvantaged business

    enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise

    Development and Assistance Act of 2005, as amended; D.C. Official Code § 2-218.01 et seq.:

    Not applicable

(O) Other aspects of the proposed contract that the Chief Procurement Officer considers

    significant:

    None

(P) A statement indicating whether the proposed contractor is currently debarred from providing

    services or goods to the District or federal government, the dates of the debarment, and the

    reasons for debarment:

    Not applicable

                                                    3

(Q) Any determination and findings issues relating to the contract’s formation, including any

    determination and findings made under D.C. Official Code § 2-352.05 (privatization

    contracts):

    D&F for Use of GSA Schedule

(R) Where the contract, and any amendments or modifications, if executed, will be made

    available online:

    The contract will be available on the Office of Contracting and Procurement website;

    http://www.ocp.dc.gov/

(S) Where the original solicitation, and any amendments or modifications, will be made available

    online:

    Not applicable

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                    GOVERNMENT OF THE DISTRICT OF COLUMBIA

                           Office of the Attorney General

ATTORNEY GENERAL

BRIAN L. SCHWALB

Commercial Division

Government Contract Section

MEMORANDUM

TO:             Tommy Wells

                Director

                Office of Policy and Legislative Affairs

FROM:           Robert Schildkraut

                Section Chief

DATE:           June 20, 2023

SUBJECT:        Approval of Contract for Two Hundred and Forty (240) Various Police

                Vehicles

                Contract Number: CW101913

                Contractor: GSA AutoChoice Program

                Contract Amount: $9,491,756.88

This is to Certify that this Office has reviewed the above-referenced Contract and that we have

found it to be legally sufficient.

If you have any questions in this regard, please do not hesitate to call me at (202) 724-4018.

______________________________

  P.P.

        Robert Schildkraut

                400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400

                    GOVERNMENT OF THE DISTRICT OF COLUMBIA

                           Office of the Attorney General

ATTORNEY GENERAL

BRIAN L. SCHWALB

Commercial Division

Government Contracts Section

MEMORANDUM

TO:             Nancy Hapeman

                Interim Chief Procurement Officer

                Office of Contracting and Procurement

                                       P.P.

FROM:           Robert Schildkraut

                Section Chief

DATE:           June 16, 2023

SUBJECT:        Approval of Contract for Two Hundred and Forty (240) Various Police

                Vehicles

                Contractor: GSA AutoChoice Program

                Contract Number: CW101913

                Contract Amount: $9,491,756.88

1. Description of Proposed Contract

The Office of Contracting and Procurement (OCP), on behalf of the District of Columbia

Metropolitan Police Department (MPD), proposes to award of Contract No. CW101913 to the

United States General Services Administration Fleet Management Service’s (GSA) AutoChoice

Program for a variety of 240 non-tactical law enforcement vehicles for the fixed price of

$9,491,756.88. These include 125 marked utility vehicles, 12 unmarked utility vehicles, 68

marked police interceptor utility (PIU) vehicles, and 35 unmarked Malibu vehicles.

MPD will purchase the vehicles using $9,491,756.88 of capital funding as authorized in the

FY23-28 Capital Improvement Plan. The capital funds have already been pre-encumbered

through the PASS system under requisition RK223048.

2. Procurement Process

The contracting officer determined it is in the best interest to support MPD’s police vehicle fleet

update through the GSA AutoChoice program, based on shorter lead times and the higher cost

savings achieved by using the GSA procurements. The GSA Fleet Management Service operates

the federal AutoChoice Program, which allows federal agencies and other authorized entities,

           400 Sixth Street, N.W., Washington, D.C. 20001 (202) 727-3400 Fax (202) 741-5881       1

like the District of Columbia, to purchase non-tactical vehicles. The AutoChoice Program is part

of the GSA’s procurement services under its statutory authority. 40 U.S.C. § 502(a)(3), 40

U.S.C. § 602(c).

Federal law explicitly permits the District to participate in the GSA AutoChoice Program as part

of the services the GSA provides under federal statute at 40 U.S.C. 502, and by GSA Order OGP

4800.21 dated July 19, 2016. (Available at https://www.gsa.gov/directives-library/eligibility-to-

use-gsa-sources-of-supply-and-services). Under D.C. Code Section 2–354.01(a)(1)(I), the

District is authorized to award procurement contracts through certain GSA schedules. Under

D.C. Code 2–354.10, “may procure goods or services through a General Services Administration

schedule pursuant to 40 U.S.C. § 502(a)(3) and 40 U.S.C. § 602(c).”

3. Legal Review

By memorandum, dated May 30, 2023, you requested that this Office review for legal

sufficiency the proposed contract action. After the initial review, this Office requested certain

corrections to the documents. Those changes have been made and we approve the revised

contract package for legal sufficiency.

We note that in accordance with D.C. Official Code § 1-204.51(b)(2)(A), and Section 202 of the

Procurement Practices Reform Act of 2010, D.C. Law 18-371, D.C. Official Code § 2.352.02,

effective April 8, 2011, the Mayor must submit to Council for approval this contract action for

over one million dollars.

If you have any questions, please contact me, Hunter Cox, at (202) 442-9776.

                                                 RSS

          400 Sixth Street, N.W., Washington, D.C. 20001 (202) 727-3400 Fax (202) 741-5881          2

                 GOVERNMENT OF THE DISTRICT OF COLUMBIA

              OFFICE OF THE ASSOCIATE CHIEF FINANCIAL OFFICER

                      PUBLIC SAFETY & JUSTICE CLUSTER

MEMORANDUM

TO:            Nancy Hapeman, Acting Chief Procurement

               Officer

               Office of Contracting and Procurement

FROM:          David Garner, Associate Chief Financial Officer

               Public Safety and Justice Cluster

               Office of the Chief Financial Officer

DATE:          May 25, 2023

SUBJECT:       Certification of Funding for FY23 Fleet Services –CW101913

The Office of the Chief Financial Officer (OCFO) certifies available funding in the Metropolitan

Police Department’s FY23-28 Capital Improvement Plan in the amount of $9,491,756.88 for

Fleet Services to purchase 125 marked utility vehicles, 12 unmarked utility vehicles, 68 Vehicle

Marked PIU Utility, and 35 Unmarked Malibu through the General Services Administration

AutoChoice Order during the period of October 1, 2022, through September 30, 2023. Funds have

been pre-encumbered in PASS under RK223048.

If you have any questions, please feel free to contact Frehiwot Deresso, Agency Fiscal Officer, at

frehiwot.deresso1@dc.gov.

               1100 Fourth Street SW Suite 730E Washington, DC 20024

                 R025 YTD Budgetary Control Analysis Report - DC Authority Reporting

Run date/Time:

                 Control Budget                           DC Authority Reporting

                 Fiscal Year                              2023

                 Period                                   ALL

                 Agency                                   FA0

                 Fund                                     ALL

                 Account                                  ALL

                 Program                                  ALL

                 Cost Center                              ALL

                 Project                                  ALL

                 Award                                    ALL

Agency           Appropriated Fund Description            Fund                     Account Group (Parent Level 1) Description   Account Program Description      Cost Center Project Project Description                   Award Award Description       Initial Budget Adjustment Budget Total Budget        Commitment Obligation         Expenditure      Available Budget

FA0              CAPITAL FUND - OTHER                     3030304                  CONTRACTUAL SERVICES - OTHER                 7132001 AGENCY FLEET PURCHASES         80029   100398 FA0.FAV04C.MARKED CRUISERS - MPD     3000067 FA0.0304.SHORT - TERM $27,170,756.00      $6,037,782.78   $33,208,538.78   $7,972,080.85   $823,957.72    $4,418,266.83      $19,994,233.38

FA0              CAPITAL FUND - OTHER                     3030304                  CONTRACTUAL SERVICES - OTHER                 7132001 AGENCY FLEET PURCHASES         80029   100397 FA0.FAV03C.UNMARKED VEHICLES - MPD   3000067 FA0.0304.SHORT - TERM $5,765,411.00         $749,961.01    $6,515,372.01     $478,180.08   $302,335.16      $446,955.57       $5,287,901.20

GOVERNMENT OF THE DISTRICT OF COLUMBIA                                                                  1.REQUISITION NUMBER                           PAGE

TASK ORDER/DELIVERY ORDER FOR SERVICES                                                                                                                          1 of 4

OFFEROR TO COMPLETE BLOCKS 18 & 29                                                                         RK223048

2. TASK ORDER AGREEMENT NO.  3.Award/Effective Date                     4. CONTRACT NUMBER                 5. SOLICITATION NUMBER                6. SOLICITATION ISSUE DATE

CW101913                                          See 30C below                                            N/A

7. FOR SOLICITATION INFORMATION            A. NAME                                                B. TELEPHONE (No Collect Calls)                8.OFFER DUE DATE:

CONTACT:                                                                                          202-671-1586

Email:                                     Sherman Squire                                         FAX NO. 202-671-0629

sherman.squire2@dc.gov

9. ISSUED BY                                                                10. THIS ACQUISITION IS        11. DELIVERY FOR FOB              12. PAYMENT DISCOUNT TERMS

                                                                                                           DESTINATION UNLESS

OFFICE OF CONTRACTING AND PROCUREMENT

                                                                                UNRESTRICTED               BLOCK IS MARKED                            Net 30 days

                                                                                SET ASIDE      %FOR            N/A

TRANSPORTATION AND SPECIALTY EQUIPMENT                                         SMALL BUSINESS

                                                                               SMALL DISADV. BUS.

                                                                                                               13. RESERVED

COMMODITY GROUP                                                                 GSA

                                                                                                           14. METHOD OF SOLICITATION

                                                                               DCSS

2000 14TH STREET, NW, 6TH FLOOR                                             SIC:

                                                                                                               RFTOP                     IFB               RFP           2-STEP

WASHINGTON, DC 20009                                                        SIZE STANDARD:

5. CONTRACTOR / OFFEROR                                                     16. PAYMENT WILL BE MADE BY

                                                                                                                     CODE

General Services Administration                                             Accounts Payable

1500 East Bannister Road                                                    300 Indi