MURIEL BOWSER MAYOR June 15, 2023 Honorable Phil Mendelson Chairman Councilofthe District of Columbia John A. Wilson Building 1350 Pennsylvania Avenue, NW, Suite 504 Washington, DC 20004 Dear Chairman Mendelson: Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1- 204.51) and section 202ofthe Procurement Practices Reform Actof 2010 (D.C. Official Code § 2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is proposed Modification No. M0006 to Contract No. CW100388 with Friendship Place to exercise option period one in the not-to-exceed amount of $1,668,704.18. The periodof performance is from July 1, 2023 through June 30, 2024. Under the proposed modification, Friendship Place shall continue to provide Permanent Supportive Housing III program case management services, utility assistance, and financial assistance to chronically homeless and other highly vulnerable individuals and families experiencing homelessness. My administration is available to discuss any questions you may have regarding the proposed option period one contract. In order to facilitate a response to any questions you may have, please have your staff contact Mare Scott, Chief Operating Officer of the Office of Contracting and Procurement, at (202) 724-8759. I look forward to the Council’s favorable considerationofthis contract. Sincerely, Mufiel Bowser  GOVERNMENT OF THE DISTRICT OF COLUMBIA Office of Contracting and Procurement Pursuant to Section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C. Official Code § 2-352.02(c), the following contract summary is provided: COUNCIL CONTRACT SUMMARY (Standard and multiyear) (A) Contract No: CW100388 Proposed Contractor: Friendship Place Contract Amount: Not-to-exceed (NTE) $1,668,704.18 Unit and Method of Compensation: Fixed Unit Price with Cost Reimbursable Component – Task Orders Issued under Human Care Agreement (HCA) Term of Contract: July 1, 2023 through June 30, 2024 Option Period One Type of Contract: HCA under which task orders (contracts) are to be issued for District requirements. Source Selection Method: Request for Qualification (RFQ) (B) For a contract containing option periods, the contract amount for the base period and for each option period. If the contract amount for one or more of the option periods differs from the amount for the base period, provide an explanation of the reason for the difference: Base Period Amount: NTE $1,968,730.56 Base Period deemed approved by the Council: (A25-0019) Option Period One Amount: NTE $1,668,704.18 Explanation of difference from base period (if applicable): Case management services are being covered by Medicaid in the option periods, therefore there is a reduction in cost from the base period. 1  Option Period Two Amount: NTE $1,668,704.18 Explanation of difference from base period (if applicable): Case management services are being covered by Medicaid in the option periods, therefore there is a reduction in cost from the base period. Option Period Three Amount: NTE $1,668,704.18 Explanation of difference from base period (if applicable): Case management services are being covered by Medicaid in the option periods, therefore there is a reduction in cost from the base period. Option Period Four Amount: NTE $1,668,704.18 Explanation of difference from base period (if applicable): Case management services are being covered by Medicaid in the option periods, therefore there is a reduction in cost from the base period. (C) The goods or services to be provided, the methods of delivering goods or services, and any significant program changes reflected in the proposed contract: Friendship Place provides Permanent Supportive Housing III program case management services, utility assistance, and financial assistance to chronically homeless and other highly vulnerable individuals and families experiencing homelessness. The purpose of this program is to help residents who have histories of chronic homelessness move from the street or temporary living situation into stable and permanent housing; maintain long-term housing and gain self-sufficiency. The success of the aforementioned will be achieved by referring and connecting participants to supportive services who will address their barriers to obtaining and maintaining permanent housing and an optimum level of self-sufficiency. (D) The selection process, including the number of offerors, the evaluation criteria, and the evaluation results, including price, technical or quality, and past performance components: An electronic RFQ DOC575024 was issued in the open market utilizing the Office of Contracting and Procurement’s (OCP) Procurement Automated Support System on April 11, 2022, with a closing date of May 17, 2022. The District received a total of 28 submissions. Twenty-three of the 28 responses were deemed qualified. Twenty-two providers are currently awarded HCAs. The proposal was evaluated in accordance with the qualification criteria outlined in Doc575024. The qualification evaluation factors were Permanent Supportive Housing Program Design, Case Management, Organizational Capacity and Past Performance. Based on the consensus and the contracting officer’s independent assessment, Friendship Place met all criteria, and therefore was deemed qualified and issued an HCA. 2 (E) A description of any bid protest related to the award of the contract, including whether the protest was resolved through litigation, withdrawal of the protest by the protestor, or voluntary corrective action by the District. Include the identity of the protestor, the grounds alleged in the protest, and any deficiencies identified by the District as a result of the protest: No protests were received. (F) The background and qualifications of the proposed provider, including its organization, financial stability, personnel, and performance on past or current government or private sector contracts with requirements similar to those of the proposed contract: Friendship Place currently provides case management services to participants in the District of Columbia’s Permanent Supportive Housing III program. The program is designed to help residents who have histories of chronic homelessness move from the street or temporary living situation into stable and permanent housing. Friendship Place has adequate financial resources to perform the required services and the ability to obtain those resources. The evidence is provided from the provider’s Dun and Bradstreet Business report’s financial history dated April 24, 2023. The provider has provided the same or similar services for the District and received excellent performance ratings. This evidence is provided in their past performance evaluation on the delivery of similar services, submitted on May 17, 2022. (G) A summary of the subcontracting plan required under section 2346 of the Small, Local, and Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended, D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting plan meets the minimum requirements of the Act and the dollar volume of the portion of the contract to be subcontracted, expressed both in total dollars and as a percentage of the total contract amount: A subcontracting plan waiver, waiving the 35% subcontracting requirement, for the option period one was approved by the Department of Small and Local Business Development (DSLBD). (H) Performance standards and the expected outcome of the proposed contract: The District expects the provider to continue to provide permanent supportive housing and case management services. In Section C.10.1 of the HCA, the District outlined the required deliverables that the provider is responsible for providing. The goal of this program is to assist those persons who are homeless to obtain permanent supportive housing. (I) The amount and date of any expenditure of funds by the District pursuant to the contract prior to its submission to the Council for approval: None. 3 (J) A certification that the proposed contract is within the appropriated budget authority for the agency for the fiscal year and is consistent with the financial plan and budget adopted in accordance with D.C. Official Code §§ 47-392.01 and 47-392.02: The Associate Chief Financial Officer certified that the funds are available in the budget. (K) A certification that the contract is legally sufficient, including whether the proposed provider has any pending legal claims against the District: The Office of the Attorney General has determined this contract to be legally sufficient. Friendship Place does not currently have any pending legal claims against the District. (L) A certification that Citywide Clean Hands database indicates that the proposed provider is current with its District taxes. If the Citywide Clean Hands Database indicates that the proposed provider is not current with its District taxes, either: (1) a certification that the provider has worked out and is current with a payment schedule approved by the District; or (2) a certification that the provider will be current with its District taxes after the District recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b): The Citywide Clean Hands database indicates the provider is current with its District taxes, as of April 24, 2023. (M) A certification from the proposed provider that it is current with its federal taxes, or has worked out and is current with a payment schedule approved by the federal government: Based on information contained in the Bidder Offeror certification form, Friendship Place has certified that it is current with its federal taxes and does not have any outstanding debt to the federal government. (N) The status of the proposed provider as a certified local, small, or disadvantaged business enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended; D.C. Official Code § 2-218.01 et seq.: Friendship Place is not a certified local, small, or disadvantaged business enterprise. (O) Other aspects of the proposed contract that the Chief Procurement Officer considers significant: None. (P) A statement indicating whether the proposed Contractor is currently debarred from providing services or goods to the District or federal government, the dates of the debarment, and the reasons for debarment: Based on searches of the District Office of Contracting and Procurement (OCP) Excluded Parties List database conducted on April 29, 2023, and the System for Award Management (SAM) database 4  conducted on March 22, 2023, Friendship Place is not debarred or suspended from Federal or District procurements. (Q) Any determination and findings issued relating to the contract’s formation, including any determination and findings made under D.C. Official Code § 2-352.05 (privatization contracts): Determination and Findings for Contractor’s Responsibility; dated May 9, 2023. (R) Where the contract, and any amendments or modifications, if executed, will be made available online: The contract is available on the Office of Contracting and Procurement website, www.ocp.dc.gov. (S) Where the original solicitation, and any amendments or modifications, will be made available online: The solicitation and its amendments are available on the Office of Contracting and Procurement website, www.ocp.dc.gov. 5  *+87"84ÿÿ458ÿ 474ÿÿ!"# ,8ÿÿ458ÿ58ÿ$ ÿ,87 0010ÿ345ÿ6478849ÿ6 ,8ÿÿ-.ÿ/ÿ08+8!8ÿ 549ÿÿ113  48ÿÿ48 7ÿ39ÿ1 48ÿ!"#871113 $0&%61&2ÿ2% $%&ÿ''('''33 330ÿ &6,6&ÿ4%ÿ  8ÿ&ÿ010031 61&*-,ÿÿÿ110(31 ÿ ÿ >?@ABCB>DA?ÿFCÿ>G?DHÿIDHJK  ÿ78748/ÿÿ458ÿ8ÿ1 /ÿ748"9ÿ458ÿ#+8ÿ788788/ÿ/+/!L8447ÿ5 ÿÿ!44/ #47ÿM45ÿ458ÿ 474ÿÿ!"# ÿ,8ÿÿ-.ÿ/ÿ08+8!8ÿ7ÿ458ÿ874"84ÿÿ%"7"84 687+8;ÿ ÿÿ458ÿ/48ÿ#+89ÿ458ÿ/+/!L8447ÿ5 ÿ"8/ÿM45ÿÿ/8ÿNÿ33(9ÿÿ4587878 45 ÿ87448ÿÿ8ÿ1 /ÿÿ !8/; -&-%ÿ33;ÿ-O-&,9ÿ&%6&*9ÿ2%08&-69ÿ66%668%-69ÿÿ$%%6 12-%0ÿÿ*%%0ÿ&%6% 6P512-%0ÿ&&;ÿ%ÿ16ÿ5%$,0%ÿ0%%&4&*ÿÿ&%6%ÿ,0ÿ2%08&- ;;ÿ,%ÿNÿ33(ÿQ11R Nÿ33(ÿ20,1&5&-&,ÿ*&6-ÿ&66P%ÿ,$ÿ&%6%ÿ,0ÿ2%08&- !45768/ÿ57ÿ88/ÿ98: 575ÿ589ÿ84ÿ/ÿ%78"84ÿ/" 474 -ÿ+/48ÿ45 ÿ874489ÿ8 8ÿ+ 4ÿ87-.;;+;ÿ,ÿ458ÿ87-.ÿÿ5"889ÿ:ÿ458 <4 /48ÿÿ87448ÿÿ8ÿ1 /=ÿ5787:ÿ!/87ÿ458ÿ8ÿ1 /ÿ84; SSTSÿUVWÿKVXYYVÿKZ[ÿK\]VYÿZ^_T[ÿZ`aW]bcVdb[ÿJ>ÿ^TT^UefWdbYgÿh^T^iÿ_^UjkTUkelmA`noJ>ocdp ÿ  GOVERNMENT OF THE DISTRICT OF COLUMBIA DEPARTMENT OF HUMAN SERVICES Office of the Agency Fiscal Officer MEMORANDUM TO: Nancy Hapeman Interim Contracting Officer Office of Contracting and Procurement THRU: Delicia V. Moore Associate Chief Financial Officer Human Support Services Cluster FROM: Hayden Bernard Agency Fiscal Officer Department of Human Services DATE May 10, 2023 SUBJECT: Certification of Funding Availability for the Friendship Place Contract # CW100388 The Office of the Chief Financial Officer hereby certifies that the sum of $415,952.45 is included in the District’s Local Budget and Financial Plan for Fiscal Year 2023 to fund the costs associated with the Department of Human Services Contract with Friendship Place for Case management services for the Permanent Supportive Housing Program. This certification supports the Friendship Place contract during the period from 7/01/23 – 06/30/2024. The fund allocation is as follows: Vendor: Friendship Place Contract #: CW100388 Fiscal Year 2023 Funding: 7/1/2023- 9/30/2023 DIFS DIFS DIFS DIFS Agency Fund Index PCA Object Cost Amount Fund Program Account Center JA0 100 APSHO HHC45 501 1010001 70349 700188 7141002 $299,039.50 JA0 100 ATAHF HHC15 501 1010001 70348 700178 7141002 $116,912.95 FY 2023 Contract Total: $415,952.45 Fiscal Year 2024 Funding: 10/1/2023-6/30/2024 DIFS DIFS DIFS DIFS Agency Fund Index PCA Object Cost Amount Fund Program Account Center JA0 100 APSHI PSH61 501 1010001 70346 700193 7141002 $1,252,751.73 FY 2024 Contract Total: $1,252,751.73 Upon approval of the District’s Local Budget and Financial Plan by the Council and the Mayor and completion of the thirty-day Congressional layover, funds will be sufficient to pay for fees and costs associated with the contract. There is no fiscal impact associated with the contract. Should you have any questions, please contact me at (202) 671-4240.  GOVERNMENT OF THE DISTRICT OF COLUMBIA Office of the Attorney General ATTORNEY GENERAL BRIAN L. SCHWALB Commercial Division MEMORANDUM TO: Tommy Wells Director Office of Policy and Legislative Affairs FROM: Robert Schildkraut Section Chief Government Contracts Section DATE: June 6, 2023 SUBJECT: Approval of Human Care Agreement Action for Case Management Services for families in the DHS Permanent Supportive Housing III Program Human Care Agreement Number: CW100388 (Option Year One) Provider: Friendship Place Proposed Human Care Agreement Amount: NTE $1,668,704.18 ______________________________________________________________________________ This is to Certify that this Office has reviewed the above-referenced Human Care Agreement’s proposed exercise of Option Year One, and that we have found it to be legally sufficient, with the condition that the Certificate of Insurance be updated to reflect all required policies outlined in the contract, the First Source Agreement is also be updated to reflect the current period of performance, and that the version of Modification #6 that was reviewed by OAG is signed by the vendor before being presented to the Council. If you have any questions in this regard, please do not hesitate to call me at (202) 724-4018. ______________________________ Robert Schildkraut 400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400  1. Contract Number Page of Pages AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT CW100388 1 13 2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Contract Caption Permanent Supportive M0006 See Block 16C Housing Program (PSHP) 6. Issued by: