MURIEL BOWSER
MAYOR
June 9, 2023
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Act of 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
proposed Modification No. M0006 to Contract No. CW100311 with Open Arms Housing to
exercise option year one in the not-to-exceed amount of $1,026,169.20. The period of performance
is from July 1, 2023 through June 30, 2024.
Under the proposed modification, Open Arms Housing shall continue to provide Permanent
Supportive Housing III program case management services, utility assistance, and financial
assistance to chronically homeless and other highly vulnerable individuals and families
experiencing homelessness.
My administration is available to discuss any questions you may have regarding the proposed
option period one contract. In order to facilitate a response to any questions you may have, please
have your staff contact Marc Scott, Chief Operating Officer of the Office of Contracting and
Procurement, at (202) 724-8759.
I look forward to the Council’s favorable consideration of this contract.
Sincerely,
Muriel Bowser
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Standard and multiyear)
(A) Contract No: CW100311
Proposed Contractor: Open Arms Housing
Contract Amount: Not-to-Exceed (NTE) $1,026,169.20
Unit and Method of Compensation: Fixed Unit Price with Cost Reimbursable
Component – Task Orders Issued under Human
Care Agreement (HCA)
Term of Contract: July 1, 2023 through June 30, 2024
Option Period One
Type of Contract: HCA under which task orders (contracts) are to be
issued for District requirements.
Source Selection Method: Request for Qualification (RFQ)
(B) For a contract containing option periods, the contract amount for the base period and for
each option period. If the contract amount for one or more of the option periods differs from
the amount for the base period, provide an explanation of the reason for the difference:
Base Period Amount: NTE $2,311,046.41
Base Period deemed approved by the Council: (A25-0015)
Option Period One Amount: NTE $1,026,169.20
Explanation of difference from base period (if applicable):
Case management services are being covered by Medicaid in the option periods, therefore there is a
reduction in cost from the base period.
Option Period Two Amount: NTE $1,026,169.20
Explanation of difference from base period (if applicable):
1
Case management services are being covered by Medicaid in the option periods, therefore there is a
reduction in cost from the base period.
Option Period Three Amount: NTE $1,026,169.20
Explanation of difference from base period (if applicable):
Case management services are being covered by Medicaid in the option periods, therefore there is a
reduction in cost from the base period.
Option Period Four Amount: NTE $1,026,169.20
Explanation of difference from base period (if applicable):
Case management services are being covered by Medicaid in the option periods, therefore there is a
reduction in cost from the base period.
(C) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:
Open Arms Housing provides Permanent Supportive Housing III program case management
services, utility assistance, and financial assistance to chronically homeless and other highly
vulnerable individuals and families experiencing homelessness.
The purpose of this program is to help residents who have histories of chronic homelessness move
from the street or temporary living situation into stable and permanent housing; maintain long-term
housing and gain self-sufficiency. The success of the aforementioned will be achieved by referring
and connecting participants to supportive services who will address their barriers to obtaining and
maintaining permanent housing and an optimum level of self-sufficiency.
(D) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:
An electronic RFQ DOC575024 was issued in the open market utilizing the Office of Contracting
and Procurement’s (OCP) Procurement Automated Support System on April 11, 2022, with a
closing date of May 17, 2022. The District received a total of 28 submissions. Twenty-three of
the 28 responses were deemed qualified. Twenty-two providers are currently awarded HCAs.
The proposal was evaluated in accordance with the qualification criteria outlined in
Doc575024. The qualification evaluation factors were Permanent Supportive Housing Program
Design, Case Management, Organizational Capacity and Past Performance. Based on the consensus
and the contracting officer’s independent assessment, Open Arms Housing met all criteria, and
therefore was deemed qualified and issued an HCA.
(E) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or
voluntary corrective action by the District. Include the identity of the protestor, the grounds
alleged in the protest, and any deficiencies identified by the District as a result of the protest:
No protests received.
2
(F) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar to those of the proposed contract:
Open Arms Housing currently provides case management services to participants in the District of
Columbia’s Permanent Supportive Housing III program. The program is designed to help residents
who have histories of chronic homelessness move from the street or temporary living situation into
stable and permanent housing.
Open Arms Housing has adequate financial resources to perform the required services and the
ability to obtain those resources. The evidence is provided from the provider’s Dun and Bradstreet
Business report’s financial history dated April 24, 2023. The provider has provided the same or
similar services for the District and received very good performance ratings. This evidence is
provided in their satisfactory past performance evaluation on a government award delivering the
same service submitted on October 4, 2020.
(G) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,
D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting
plan meets the minimum requirements of the Act and the dollar volume of the portion of the
contract to be subcontracted, expressed both in total dollars and as a percentage of the total
contract amount:
A subcontracting plan waiver, waiving the 35% subcontracting requirement for option period one
was approved by the Department of Small and Local Business Development (DSLBD).
(H) Performance standards and the expected outcome of the proposed contract:
The District expects the provider to continue to provide permanent supportive housing and case
management services. In Section C.10.1 of the HCA, the District outlined the required deliverables
that the provider is responsible for providing. The goal of this program is to assist those persons
who are homeless to obtain permanent supportive housing.
(I) The amount and date of any expenditure of funds by the District pursuant to the contract
prior to its submission to the Council for approval:
None.
(J) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Associate Chief Financial Officer certified that the funds are available in the budget.
3
(K) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:
The Office of the Attorney General has determined this contract to be legally sufficient.
Open Arms Housing does not currently have any pending legal claims against the District.
(L) A certification that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
The Citywide Clean Hands database indicates the provider is current with its District taxes, as of
April 24, 2023.
(M) A certification from the proposed provider that it is current with its federal taxes, or has
worked out and is current with a payment schedule approved by the federal government:
Based on information contained in the Bidder Offeror certification form, Open Arms Housing has
certified that it is current with its federal taxes and does not have any outstanding debt to the federal
government.
(N) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended; D.C. Official Code § 2-218.01 et seq.:
Open Arms Housing is not a certified local, small, or disadvantaged business enterprise.
(O) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:
None.
(P) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:
Based on searches of the District Office of Contracting and Procurement (OCP) Excluded Parties
List databases conducted on April 26, 2023, and the System for Award Management (SAM)
databases conducted on April 24, 2023, Open Arms Housing is not debarred or suspended from
Federal or District procurements.
4
(Q) Any determination and findings issued relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization
contracts):
The Determination and Findings for Contractor’s Responsibility; dated May 3, 2023.
(R) Where the contract, and any amendments or modifications, if executed, will be made
available online:
The contract is available on the Office of Contracting and Procurement website, www.ocp.dc.gov.
(S) Where the original solicitation, and any amendments or modifications, will be made available
online:
The solicitation and its amendments are available on the Office of Contracting and Procurement
website, www.ocp.dc.gov.
5
+,87!84ÿÿ458ÿ 474ÿÿ!"
-8ÿÿ458ÿ58ÿ# ÿ-87 0010ÿ345ÿ6478849ÿ6
-8ÿÿ./ÿ0ÿ18,88ÿ 549ÿÿ113
48ÿÿ48 7ÿ39ÿ1 48ÿ !"87 111 3 1
-2$ÿ136ÿ4-56%+ #$%ÿ&&'&&&1(0)
( ÿ-ÿ6.ÿ 8ÿ%ÿ03 3) 0
64%+.-ÿÿÿ1110'0()
ÿ ÿ
?@ABCDC?EB@ÿGDÿ?H@EIÿJEIKL
ÿ787480ÿÿ458ÿ8ÿ4 0ÿ848!9ÿ458ÿ",8ÿ7887880ÿ0,0 M8448ÿ5 ÿÿ440
"48ÿN45ÿ458ÿ 474ÿÿ!" ÿ-8ÿÿ./ÿ0ÿ18,88ÿ7ÿ458ÿ874!84ÿÿ$!8!84
687,8;ÿ ÿÿ458ÿ048ÿ",89ÿ458ÿ0,0 M8448ÿ5 ÿ!80ÿN45ÿÿ08ÿOÿ3 ') 9ÿÿ4587878
45 ÿ87448ÿÿ8ÿ4 0ÿÿ 80;
.%. $ÿ3 ;ÿ.P.%-9ÿ %$6%+9ÿ2$13%.69ÿ66$663$.69ÿÿ#$$6
42.$1ÿ)ÿ+$$1 ÿ %$6$
65642.$1ÿ%%;ÿ $ÿ46ÿ6$#-1$ÿ1$$%=%+ÿÿ %$6$ÿ-1ÿ2$13%.
;;ÿ-$ÿOÿ3 ') ÿQ11 R
Oÿ3 ') ÿ21-4%6%.%-ÿ+%6.ÿ%665$ÿ-#ÿ %$6$ÿ-1ÿ2$13%.
457780ÿ68ÿ380ÿ98:
675ÿ589ÿ84ÿ0ÿ$78!84ÿ0! 474
.ÿ,048ÿ45 ÿ874489ÿ8 8ÿ, 4ÿ38./;;,;ÿ-ÿ458ÿ38./ÿÿ5!889ÿ:ÿ458
<= 048ÿÿ87448ÿÿ8ÿ4 0>ÿ5887:ÿ087ÿ458ÿ8ÿ4 0ÿ84;
SSTSÿUVWÿLVXYYVÿLZ[ÿL\]VYÿZ^_T[ÿZ`aW]bcVdb[ÿK?ÿ^TT^UefWdbYgÿh^T^iÿ_^UjkTUkelmB`noK?ocdp
ÿ
GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF HUMAN SERVICES
Office of the Agency Fiscal Officer
MEMORANDUM
TO: Nancy Hapeman
Interim Contracting Officer
Office of Contracting and Procurement
THRU: Delicia V. Moore
Associate Chief Financial Officer
Human Support Services Cluster
FROM: Hayden Bernard
Agency Fiscal Officer
Department of Human Services
DATE May 10, 2023
SUBJECT: Certification of Funding Availability for Open Arms Contract # CW100311
The Office of the Chief Financial Officer hereby certifies that the sum of $257,896.80 is included in the District’s
Local Budget and Financial Plan for Fiscal Year 2023 to fund the costs associated with the Department of Human
Services Contract with Open Arms for Case management services for the Permanent Supportive Housing Program.
This certification supports the Open Arms contract during the period from 07/01/2023–06/30/2024. The fund
allocation is as follows:
Vendor: Open Arms Contract #: CW100311
Fiscal Year 2023 Funding: 7/1/2023- 9/30/2023
DIFS
DIFS DIFS DIFS DIFS DIFS DIFS
Agency Fund Index PCA Object Cost Amount
Fund Program Award Project Task Account
Center
JA0 8158 AMSHF PSH60 501 4015918 70347 700191 2001127 201395 10.01 7141002 $257,896.80
FY 2023 Contract Total: $257,896.80
Fiscal Year 2024 Funding: 10/1/2023-6/30/2024
DIFS
DIFS DIFS DIFS
Agency Fund Index PCA Object Cost Amount
Fund Program Account
Center
JA0 100 APSHF PSH60 501 1010001 70347 700191 7141002 $768,272.40
FY 2024 Contract Total: $768,272.40
Upon approval of the District’s Local Budget and Financial Plan by the Council and the Mayor and
completion of the thirty-day Congressional layover, funds will be sufficient to pay for fees and costs
associated with the contract. There is no fiscal impact associated with the contract.
Should you have any questions, please contact me at (202) 671-4240
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General
ATTORNEY GENERAL
BRIAN L. SCHWALB
Commercial Division
MEMORANDUM
TO: Tommy Wells
Director
Office of Policy and Legislative Affairs
FROM: Robert Schildkraut
Section Chief
Government Contracts Section
DATE: May 30, 2023
SUBJECT: Approval of Option Period 1 for Case Management Services for Families in
DHS’ Permanent Supportive Housing III Program
Contract Number: CW100311
Contractor: Open Arms Housing, Inc.
Contract Amount: NTE $1,026,169.20
This is to Certify that this Office has reviewed the above-referenced Contract and that we have
found it to be legally sufficient. If you have any questions in this regard, please do not hesitate to
call me at (202) 724-4018.
______________________________
Robert Schildkraut
400 6th Street, NW, Suite 79100, Washington, DC 20001 (202) 727-3400 Fax (202) 347-8922
1. Contract Number Page of Pages
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT CW100311 1 15
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
Permanent Supportive Housing
M0006 July 1, 2023 Program -Case Management
6. Issued by: Code 7. Administered by (If other than line 6)
Office of Contracting and Procurement District of Columbia