MURIEL BOWSER
MAYOR
May 24, 2023
Honorable Phil Mendelson
Chairman
Councilofthe District ofColumbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code § 1-
204.51) and section 202 of the Procurement Practices Reform Actof 2010 (D.C. Official Code §
2-352.02), enclosed for consideration and approval by the Council of the District of Columbia is
Modification No. 5 to Contract No. DCAM-20-CS-RFQ-0002D with Harvey W. Hottel, Inc., to
exercise option year three of the contract in the not-to-exceed amount of $10,000,000. The
modification’s period of performance is from June 5, 2023 through June 4, 2024.
Under the proposed modification, Harvey W. Hottel, Inc. will continue to provide HVAC systems
maintenance, replacement and installation services at schools, parks, recreation facilities,
municipal buildings, fire and police stations, short-term family housing units, and other public
locations.
If you have any questions regarding the proposed contract modification, please contact Delano
Hunter, Acting Director ofthe Department of General Services (“DGS”), or have your staff contact
George G. Lewis, DGS’sChief of Contracts and Procurement, at (202) 727-2800.
look forward to the Council’s favorable considerationofthis contract modification.
Sincerely,
Muriql BowSer
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
____________________________________________________________________________________
Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c-3), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Options)
Modification No. 5 to Contract No. DCAM-20-CS-RFQ-0002D for HVAC Systems Maintenance,
Replacement & Installation (“MRI”) Services
Exercise of Option Year 003
(A) Contract Number: DCAM-20-CS-RFQ-0002D
Modification No. 5 to exercise Option Year 003
Proposed Contractor: Harvey W. Hottel, Inc. (the “Contractor”)
Proposed Contract Amount
(Option Year 003): Guaranteed Minimum: $50
Not-to-Exceed (“NTE”) Amount: $10,000,000
Term of Contract
(Option Year 003): June 5, 2023 through June 4, 2024
Type of Contract: Indefinite Delivery/Indefinite Quantity (“ID/IQ”)
(B) Identifying number of the underlying contract, including the identifiers assigned to the
underlying contract by the Council for the base period and any subsequent option periods:
Contract (Base Year): DCAM-20-CS-RFQ-0002D
Council Approval: CA23-0539, June 5, 2020
Contract Amount: Guaranteed Minimum: $50; NTE Amount: $10,000,000
Partial Exercise of Option Year 001: Modification No. 1
Option Year 001 Amount: Guaranteed Minimum: $50; Aggregate NTE: $990,000
Full Exercise of Option Year 001: Modification No. 2
Council Approval: R24-0148, June 29, 2021
Option Year 001 Amount: Guaranteed Minimum: $50; Aggregate NTE: $10,000,000
Partial Exercise of Option Year 002: Modification No. 3
Option Year 002 Amount: Guaranteed Minimum: $50; Aggregate NTE: $990,000
 Full Exercise of Option Year 002: Modification No. 4
Council Approval: R24-0523, June 28, 2022
Option Year 002 Amount: Guaranteed Minimum: $50; Aggregate NTE: $10,000,000
Exercise of Option Year 003: Proposed Modification No. 5
Option Year 003 Amount: Guaranteed Minimum: $50; NTE Amount: $10,000,000
(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
The Citywide Clean Hands database indicates that the Contractor is current with its District taxes.
The relevant certification is attached.
(D) A statement that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
The Office of the Chief Financial Officer has certified that the guaranteed minimum value of $50 of
proposed Modification No. 5 is within the appropriated budget authority for the agency and is
consistent with the financial plan and budget adopted in accordance with D.C. Official Code §§ 47-
392.01 and 47-392.02; sufficient funds will be included in the budget proposal for FY 24 for task
orders issued after September 30, 2023, and no task orders will be issued or work performed in FY
24 unless the financial plan adopted by the Council includes such funds. The applicable Fiscal
Sufficiency certification accompanies this Council Package.
(E) A certification that the proposed contractor has not been determined to be in violation of D.C.
Official Code § 1-1163.34a:
Based upon a certification from the Contractor, the Contractor has not been determined to be in
violation of D.C. Official Code § 1-1163.34a.
 Government of the District of Columbia
Office of the Chief Financial Officer 1101 4th Street, SW
Office of Tax and Revenue Washington, DC 20024
Date of Notice: May 1, 2023 Notice Number: L0009535742
HARVEY W HOTTEL INC FEIN: **-***7053
18900 WOODFIELD RD Case ID: 1513948
GAITHERSBURG MD 20879-6703
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
CO
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
PY
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Authorized By Melinda Jenkins
Branch Chief, Collection and Enforcement Administration
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
Memorandum
To: Delano Hunter
Acting Director
From: Antoinette Hudson Beckham
Agency Fiscal Officer
Department of General Services
Reference: Contract for HVAC Systems Maintenance, Replacement and Installation Services,
Proposed Modification No. 5 to Contract No. DCAM-20-CS-RFQ-0002D with
Harvey W. Hottel, Inc.
Exercise of Option Year 003
Date: May 3, 2023
Subject: Fiscal Sufficiency Review
In my capacity as the Agency Fiscal Officer of the Department of General Services (the
“Department”), I hereby certify that proposed Modification No. 5 to Contract No. DCAM-20-CS-
RFQ-0002D for HVAC Systems Maintenance, Replacement & Installation Services between the
Department and Harvey W. Hottel, Inc. (the “Contractor”) with a Not-To-Exceed (“NTE”) value
of $10,000,000.00 has a guaranteed minimum value of $50.00 that is consistent with the
Department’s current budget and that adequate funds are available in the budget for the expenditure.
The $50.00 minimum value is hereby certified.
Funds supporting individual task order agreements, above the minimum amount certified of $50.00,
to be issued against the exercise Option Year 003 NTE value of $10,000,000.00, will be reviewed
for certification and approval at the time of issuance of any such task order agreements. Each task
order is subject to availability of appropriated funds. Task orders ineligible for capital expenditure
will be funded under the Department’s operating budget, if funding is available.
The Department (AM0- Owner/Implementing AGY) has $50.00 in its cumulative capital budget
allotment balance.
 Fiscal Sufficiency Review
Contract for HVAC Systems Maintenance, Replacement and Installation Services
Contract Number: DCAM-20-CS-RFQ-0002D
Proposed Modification No. 5 –Exercise of Option Year 003
The PASS information is attached/ below:
Project Number/ Fund Imp. Owner RK/PO Amount Comments
Name Subtask AY Agency Agency
100144 - 04.01(A9034.A9034.PREV N/A 3030300 AM0 AM0 RK246068 $50.00
AM0.PL902C.CRI ENTATIVE/CRITICAL
TICAL SYSTEM CAPITAL POOL
REPLACEMENT CNSTR.PREVENTATIVE/
CRITICAL CAPITAL
POOL CNSTN)
Total $50.00
for AHB
_____________________________
Antoinette Hudson Beckham
Agency Fiscal Officer
Department of General Services
 GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF GENERAL SERVICES
___________________________________________________________________________
OFFICE OF THE GENERAL COUNSEL
MEMORANDUM
TO: Thomas Wells
Director, Office of Policy and Legislative Affairs
FROM: Kristen Walp
Senior Assistant General Counsel
SUBJECT: Legal Sufficiency Certification
Proposed Modification No. 5 to the Basic Ordering Agreement for HVAC Systems
Maintenance, Replacement & Installation (“MRI”) Services
Contract Number: DCAM-20-CS-RFQ-0002D
Contractor: Harvey W. Hottel, Inc.
DATE: May 10, 2023
_____________________________________________________________________________
This is to certify that this Office has reviewed the above-referenced proposed Modification No. 5
and has found it to be legally sufficient, subject to submission of: (i) any required materials and
Council approval; (ii) Council’s approval of the same; and (iii) a Fiscal Certification issued by the
Department of General Services’ Agency Fiscal Officer.
Please feel free to contact me at (202) 727-2800 with any questions.
____________________________
Kristen Walp
Senior Assistant General Counsel
2000 14th St. NW, 8th Floor Washington DC 20009 | Telephone (202) 727-2800 | Fax (202) 727-7283
 MODIFICATION OF CONTRACT yeoman
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JAY RESULT IN REJECTION OF YOUR OFFER. Iby vitue of his amendment you desire to change anof already submitted, such change may be made
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lerior othe opening hour and date spect.
2: Accouring andAppropriation Data (if Requed)
"15 THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTSIORDERS.
IT MODIFIES THE CONTRACTIORDER NO. AS DESCRIBED IN ITEM 14
TECK IR THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Speciy authony) THE CHANGES SET FORTH IN ITEM 14 ARE WADE IN THE
SONTRACTORDER NUMBER IN ITEM 10A.
|B. THE ABOVE NUMBERED CONTRACTIORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE GHANGES [such as changes paying
lotic, appropriationdata,etc)SET FORTHINITEM 14
[G- THIS SUPPLEMENTALAGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF
OTHER SRY pe oT NOTRE ad BOAT)
ie 27 OuScton 4728 and Contract No DCAM.20-CS-RFO.00020,
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Serves
there herby moca flows
1 Exercise ofOption Year003. naccordance with Section 1.6 oftheContract (BasicOrderingAgreement or“BOA’). theDepartment
herebyexercises:
OptonYear003andextends hetemof the BOM rough une & 2024 Thetmof OptonYeuOa
‘Sronuatonofsores beyond September 39,2023 e aude toheavalabity of appropriated FY boget ong fom Jone 2029fough dure 2028 Tre
2‘entedto
Minimum receive
Guaranieed &Noto-Exceed NTE" Valoof Agreement.naooréance wth SaconNo. 1.88.9 theBOA, he Convair shalbe
a minimum of $50.00.The Contracthas a NTEamount of $10,000,000.00forOption ear003 foral servicestobeprovidedunde his
BOAAlworkwil beawardedandreleased on a compettvebase troughindwidaltakorders.
‘Terms &Conditions. Except as provided herein,allterms andconditionsofthe documentreferenced intem 9Aor 0A,as heretofore changed, romaine
unchangedandinflfreeandeet.
4 Release.iis mutuallyagraed that inexchangeforthis Change Order and otherconsiderations,theContractor hereby releases,waives, setes, andhokt|
theDepartment harmles fromanyandallactual or potentialclaims or demandsfordelays,disruptions, addtionalwrk,edattonaltime,addional cost,
contract extensions, compensations orlbityunderany theory, whether known orunknown, thatthe Contractormay havenowornthe futureagainst he
Departmentarising fomoroto, as consequence ofresultof, relating orinany manner connectedwihthis ChangeOrder,the above-referenced
Project, andthe Contractwork
['SA NAME AND TITLE OF SIGNER (Typeorprnd [TSA NAME AND TITLE OF CONTRACTING OFFICER(Typeor pan)
Jeffrey F. Hote, President Obaidullah Ranjbar, Contracting
58: CONTRACTOR FG. DATE SIGNED] 6B, DISTRICT OF COLUMBIA Fe. DATE SIGNED]
ly FUettef
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 (Coniouaton)
‘CONTRACT NUMBER Modifiaton Number Page of Pages
DCAM-20.65-AFO-00020 Mosieaton No.5 2ot2
[AGREEMENT RECAP: NTE Amount