Bill Summary – FastDemocracy

MURIEL BOWSER

    MAYOR

August 26, 2020

The Honorable Phil Mendelson

Chairman

Council of the District of Columbia

John A. Wilson Building

1350 Pennsylvania Avenue, NW, Suite 504

Washington, DC 20004

Dear Chairman Mendelson:

Pursuant to section 451 of the District of Columbia Home Rule Act (D.C. Official Code 1-

204.51) and the Procurement Practices Reform Act (D.C. Official Code 2-351.01 et seq.),

enclosed for consideration and approval by the Council of the District of Columbia is proposed

Modification No. MOOS to Contract No. CW62890 with PFC Associates, LLC, to exercise option

year two in the not-to-exceed amount of $17,510,257.79. The period of performance is from

August 22, 2020, through August 21, 2021.

Under the proposed modification, PFC Associates, LLC, shall continue to manage the day-to-day

operations of, and provide occupational healthcare and ancillary healthcare services at, the

District Police and Fire Clinic for all covered employees of the Metropolitan Police Department,

the Fire and Emergency Medical Services Department, the United States Park Police, the United

States Secret Service Uniformed Division, the D.C. Housing Authority, the DC Department of

the Environment, and the Protective Services Division of the Department of General Services .

I am available to discuss any questions you have regarding the proposed contract. In order to

facilitate a response to any questions you may have, please have your staff contact Marc Scott,

Chief Operating Officer of the Office of Contracting and Procurement, at (202) 724-8759.

I look forward to the Council's favorable consideration of this contract.

                GOVERNMENT OF THE DISTRICT OF COLUMBIA

                     Office of Contracting and Procurement

Pursuant to section 202(c-3) of the Procurement Practices Reform Act of 2010, as amended, D.C.

Official Code  2-352.02(c-3), the following contract summary is provided:

                             COUNCIL CONTRACT SUMMARY

                                (Exercise of Option Year Two)

(A) Contract Number: CW62890

    Proposed Contractor: PFC Associates, LLC (PFC)

    Estimated Contract Amount: $17,510,257.79

    Unit and Method of Compensation: Fixed Unit Prices with Cost Reimbursement Component

    Term of Contract: August 22, 2020, through August 21, 2021

    Modification 007: August 22  September 30th 2020 (No cost extension)

    Type of Contract: Requirements

    Source Selection Method: Competitive Sealed Proposal

(B) Identifying number of the underlying contract, including the identifiers assigned to the

    underlying contract by the Council for the base period and any subsequent option periods:

    Base Period Amount:           $16,217,162.07 (not-to-exceed)

    Base Period Term:             August 22, 2018  August 21, 2019

    Council Approval:             A22-0480, R22-0611

    Option Period One Amount: $16,968,066.94 (not-to-exceed)

    Option Period One Term:   August 22, 2019  August 21, 2020

    Council Approval:         CA23-0192

    Option Period Two Amount: $17,510,257.79 (not-to-exceed)

    Option Period Two Term:   August 22, 2020  August 21, 2021

    Modification 007:         August 22  September 30, 2020

    Council Approval:

(C) A statement that Citywide Clean Hands database indicates that the proposed contractor is

                                                1

    current with its District taxes. If the Citywide Clean Hands Database indicates that the

    proposed contractor is not current with its District taxes, either: (1) a certification that the

    contractor has worked out and is current with a payment schedule approved by the District;

    or (2) a certification that the contractor will be current with its District taxes after the

    District recovers any outstanding debt as provided under D.C. Official Code  2-353.01(b):

    The attached Compliant Citywide Clean Hands, dated April 15, 2020, indicates that PFC

    Associates, LLC (PFC) is current with District taxes.

(D) A statement that the proposed contract is within the appropriated budget authority for the

    agency for the fiscal year and is consistent with the financial plan and budget adopted in

    accordance with D.C. Official Code  47-392.01 and 47-392.02:

    The Metropolitan Police Department Agency Fiscal Officer has provided a memorandum dated

    June 17, 2020, certifying the availability of adequate funds for $17,510,257.79 for Modification

    No. 005 to exercise Option Year Two for the required services.

                                                   2

                  Government of the District of Columbia

                  Office of the Chief Financial Officer                                                1101 4th Street, SW

                  Office of Tax and Revenue                                                            Washington, DC 20024

Date of Notice:   August 7, 2020                                               Notice Number: L0004236127

PFC ASSOCIATES LLC                                                             FEIN: **-***8150

920 VARNUM ST NE                                                               Case ID: 531637

WASHINGTON DC 20017-2145

                                           CERTIFICATE OF CLEAN HANDS

    As reported in the Clean Hands system, the above referenced individual/entity has no outstanding

CO

    liability with the District of Columbia Office of Tax and Revenue or the Department of Employment

    Services. As of the date above, the individual/entity has complied with DC Code  47-2862, therefore

    this Certificate of Clean Hands is issued.

               TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES

                                 CHAPTER 28 GENERAL LICENSE

             SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT

                                    D.C. CODE  47-2862 (2006)

                         PY

                 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT

     Authorized By Marc Aronin

     Chief, Collection Division

    To validate this certificate, please visit MyTax.DC.gov. On the MyTax homepage, click Clean Hands

    and then the Validate a Certificate of Clean Hands hyperlink.

                         1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov

                 GOVERNMENT OF THE DISTRICT OF COLUMBIA

              OFFICE OF THE ASSOCIATE CHIEF FINANCIAL OFFICER

                      PUBLIC SAFETY & JUSTICE CLUSTER

MEMORANDUM

TO:            Richard Owens, Chief Contracting Officer

               Office of Contracts and Procurement

                                                                                   6/18/2020

FROM:          David Garner, Associate Chief Financial Officer

               Office of the Chief Financial Officer

DATE:          June 17, 2020

SUBJECT:       Certification of Funding for Medical Services Contract (CW62890)

The Office of the Chief Financial Officer (OCFO) certifies available funding in the Metropolitan

Police Departments operating budget in the amount of $17,510,257.79 for the Medical Services

Contract with the Police and Fire Clinic (CW62890) for the period of August 22, 2020 to August

21, 2021. Funding for current Fiscal Year 2020 in the amount of $6,509,315 is available. Fiscal

Year 2021 funding in the amount of $11,000,942 is contingent on an approved budget.

Future orders above the funds available are contingent upon the identification of additional

funding.

If you have any questions, please contact Eboni Temple, Budget Officer at 202.727.1636, or via

email eboni.temple1@dc.gov

               1100 Fourth Street SW Suite 730E Washington, DC 20024

 MODIFICATION OF CONTRACT                                                                                          1. Contract Number                          Page of Pages

                                                                                                                   CW62890                                         1 of 1

2. Modification Number                                3. Effective Date        4. Requisition/Purchase Request No.         5. Solicitation Caption

                 M007                                 See 16C.                                                             Occupational & Ancillary Healthcare

                                                                                                                           Clinic

6. Issued by:                                                  Cod        LT   7. Administered by (If other than line 6)

                                                               e

Office of Contracting and Procurement                                          Metropolitan Police Department

441 4th Street, NW, Suite 700S                                                 300 Indiana Avenue, NW

Washington, DC 20001                                                           Room 5080

                                                                               Washington, DC 20001

8. Name and Address of Contractor (No. street, city, county, state and zip code)                    9A. Amendment of Solicitation No.

PFC Associates, LLC                                                                                 9B. Dated (See Item 11)

920 Varnum Street, NE

                                                                                                    10A. Modification of Contract/Order No.

Washington, DC 20017

                                                                                              X

                                                                                                    CW62890

Code     DUNS:                              TIN:                   FEIN:                            10B. Dated (See Item 13)

                                                   11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

     The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers       is extended      is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

 (a) By completing Items 8 and 15, and returning                 copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer

submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF

YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram

makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting and Appropriation Data (If Required) To be cited on individual orders issued on behalf of participating agencies

                                      13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS ,

                                           IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14

         A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Section 3601.2

             The changes set forth in Item 14 are made in the contract/order no. in item 10A.

         B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data

            etc.) set forth in item 14, pursuant to the authority of

  X      D. Other (Specify type of modification and authority) Bi-lateral - 27 DCMR, Section 3601.2(c)

E. IMPORTANT:         Contractor     is not       is required to sign this document and return 1 copy to the issuing office.

14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)

 In accordance with 27 DCMR, Section 3601.2 (c), the District is hereby modifying the above referenced

 contract as follows:

 Pursuant to 27 DCMR  2005.2 the District hereby initiates a no-cost extension to the above-referenced

 contract that is submitted until approved by Council.

                                              ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED

Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.

15A. Name and Title of Signer (Type or print)                            16A. Name of Contracting Officer

MARIAN BOOKER                                                                            Yvonne Howerton

15B. Name of Contractor                                    15C. Date Signed         16B. District of Columbia                                             16C. Date Signed

                (Signature of person authorized to sign)                            Yvonne Howerton

                                                           Aug 26, 2020                                              (Signature of Contracting Officer)